Senior Project Manager (Experiential Production)

The.Team: SME; Toronto; On-site; CAD 70,000 - 110,000; Full time

Job summary

THE-TEAM in Canada’s Ontario region is seeking an experienced Experiential Operations, Production and Delivery professional to lead end-to-end delivery of large-scale signage and branding projects. This hands-on role requires coordinating internal teams, external vendors, and client stakeholders to ensure on-time, on-budget execution across Canada and the US.

You will drive planning, budgeting, asset production, on-site installation, and post-delivery logistics while maintaining strong vendor

Qualifications

• 5-7+ years' experience in operations and production with experiential led sports and entertainment industries.
• Proven project management experience across operational planning and delivery, with the ability to manage complex projects against challenging timelines.
• Clear and effective communicator, demonstrated ability to work confidently across internal teams, clients, vendors, and external stakeholders.
• Strong relationship management, influencing, and negotiation skills, with the diplomacy to navigate competing priorities and stakeholder needs.
• Highly organized and detail-oriented.

Responsibilities

• Serve as central senior day-to-day contact for internal teams and external vendors, delivering projects.
• Develop project and signage programs, budgets, schedules, and documentation with deadlines.
• Lead planning and management of complex production, logistics, and operational requirements.
• Manage day-to-day budgets with Associate Director, ensuring pricing, PO, reconciliation, and invoicing.
• Coordinate with Creative studio and Experience teams on assets and production-ready files.
• Oversee production of creative assets ensuring production-readiness.
• Review artwork with printers and vendors to meet quality standards.
• Lead production planning across teams and vendors with milestones and deadlines.
• Manage Production and Logistics teams, staffing and capacity planning.
• Maintain inventory of client assets and build vendor partnerships.
• Lead onsite installation and dismantling with vendors to deliver seamless experience.
• Advocate sustainability alignment with clients' goals.

Skills

Project management

Communication

Stakeholder management

Organizational skills

Experiential events

Job description

THE-TEAM is proud to provide representation and marketing services to talent, brands and properties across 28 countries and more than 70 cities worldwide.

Shaped by our belief in the unifying power of sports, music and entertainment, THE-TEAM leads with intelligence, ideas and influence. For more information, please visit the.team .

Job Overview

Our Experiential Operations, Production and Delivery team plays a pivotal role in the successful end-to-end delivery of our client accounts and events, owning client relationships, as well as supporting our integrated Experience team client roster. It's a fast-paced, exciting, and diverse area of THE-TEAM, delivering projects across Canada and supporting clients throughout the US.

As part of an experienced and dynamic team, you'll primarily focus on the successful management and operational delivery of large-scale signage and branding projects, while also supporting experiential builds, custom fabrication, integration of Experiential technology & tech, and complex installations depending on the needs of each project.

You'll work across the full project lifecycle, from initial planning, feasibility and logistics planning, through the delivery of asset production, on-site installation, execution, dismantling, and return logistics.

Project planning and operational delivery are central to the role. You'll lead internal and external stakeholder management, budgeting, creative assets, feasibility reviews, production planning, problem-solving and risk mitigation, and on-site crew and vendor management. This is also a hands-on role, requiring someone who is comfortable working alongside the team onsite and actively contributing to successful project delivery.

This role is part of our Toronto team and is based at THE-TEAM's full-service warehouse in Oakville, with an on-site requirement of five days per week.

What You’ll Do

• Serve as the central senior day-to-day contact for internal teams and external vendors, with overall responsibility for successful project delivery.
• Collaborate with internal teams to develop project and signage programs, budgets, schedules, and project documentation, creating effective delivery strategies aligned with client-led operational deadlines.
• Lead the advance planning and management of complex production, logistical, and operational requirements, identifying risks and dependencies to ensure projects are set-up for successful delivery.
• Manage day-to-day project budgets in partnership with the Associate Director, Experiential Ops and Production, ensuring accurate pricing and cost control, while overseeing purchase orders, budget reconciliation, and the timely submission and tracking of vendor invoices.
• Ensure clear and timely communication between the Creative studio and Experience teams, coordinating creative development, feedback, approvals, and production-ready files for vendor delivery.
• Oversee the end-to-end production of creative assets, ensuring files are productionready, technically accurate, and meet all required specifications.
• Partner closely with printers, fabricators, and production vendors to review artwork and production requirements, troubleshoot technical issues, and ensure deliverables meet required quality standards.
• Lead production planning and workflows across internal teams and external vendors, managing production schedules, key milestones, dependencies, and deadlines to keep projects progressing efficiently and expectations proactively managed.
• Manage Production and Logistics teams, developing staffing plans and overseeing capacity planning, resource scheduling, detailed project preparation, and onsite resources to support successful delivery.
• Utilize internal inventory management systems to accurately categorize, track, and coordinate the safe storage of client assets.
• Build and maintain strong, trusted relationships with external vendors while identifying and developing new vendor partnerships to support evolving project needs.
• Lead onsite installation and dismantling in partnership with vendors and internal teams, overseeing logistics, schedules, resources, and execution to deliver a seamless onsite experience.
• Champion THE-TEAM's sustainability policy, identifying opportunities to align our sustainability goals with those of our clients through environmentally responsible materials, processes, and delivery strategies.

What We’re Looking For

• 5-7+ years' experience in operations and production with experiential led sports and entertainment industries
• Proven project management experience across operational planning and delivery, with the ability to manage complex projects against challenging timelines
• Clear and effective communicator, demonstrated ability to work confidently across internal teams, clients, vendors, and external stakeholders.
• Strong relationship management, influencing, and negotiation skills, with the diplomacy to navigate competing priorities and stakeholder needs.
• Highly organized and detail-ori