Senior Project Manager, Capital Expenditures

WP Osborne Executive Search Inc.; Toronto; On-site; CAD 120,000 - 180,000; Full time

Job summary

Starlight Investments, in conjunction with WP Osborne Executive Search, seeks a Senior Project Manager for its Capital Expenditures team. Responsibilities span end-to-end delivery of CAPEX projects across a portfolio of multi-residential properties in the Greater Toronto Area.

You will coordinate with tenants, property managers, architects, consultants, and regulators to ensure planning, design, construction, occupancy, and closeout are completed on time and within budget.

Qualifications

• Minimum 5 years of project or construction management experience in multi-residential real estate.
• Ability to read and understand architectural and building construction drawings.
• Knowledge of leases, contracts and construction practices.
• Strong analytical, communication and problem-solving abilities; able to think strategically to resolve issues.
• Frequent travel to sites across Greater Toronto; valid driver’s license and a personal vehicle required.

Responsibilities

• Define project requirements, scope, budgets, schedules, milestones, risks, and governance with stakeholders.
• Identify risks, conduct feasibility assessments, and implement mitigation strategies.
• Oversee project execution to meet milestones, schedules, budgets and quality standards.
• Maintain governance, approvals, and change control; review invoices and reports.
• Lead status reporting and documentation, and coordinate with project support staff.
• Track performance, reforecast budgets/schedules, and manage deficiencies and resolutions.

Skills

Analytical skills

Communication skills

Problem-solving skills

Travel readiness

Tools

MS Project

Job description

Senior Project Manager, Capital Expenditures

Starlight Investments, in conjunction with WP Osborne Executive Search, is seeking a Senior Project Manager to join their Capital Expenditures, Canadian Residential division.

The Senior Project Manager is accountable for the end‑to‑end delivery of capital expenditure projects across a portfolio of multi‑residential properties in the Greater Toronto Area. This role collaborates closely with tenants, property managers, architects, consultants, contractors, and regulatory authorities to ensure seamless planning, design, construction, occupancy, and project closeout. The Senior Project Manager oversees budgets, schedules, procurement, quality, and risk management for a diverse and dynamic project portfolio.

Planning

• Define project requirements—including scope, deliverables, budgets, schedules, milestones, priorities, quality standards, risks, and constraints—in collaboration with Asset Management and key stakeholders.
• Identify project risks, conduct feasibility assessments, and propose/implement mitigation and contingency strategies.
• Ensure adherence to project qualification processes and governance requirements.
• Confirm that engineering and design resources are available and capable of meeting stakeholder expectations.
• Conduct pre‑construction site walk‑throughs with contractors.
• Complete the tendering process, including bid analysis, sourcing, negotiation, and contract award recommendations.

Implementation

• Oversee project execution, providing leadership and direction to meet milestones, schedules, and overall project objectives.
• Ensure compliance with corporate governance, policies, procedures, and standards.
• Evaluate and implement change requests, assessing impacts and securing necessary approvals.
• Maintain consistent communication through meetings, reports, and documentation to keep stakeholders informed.
• Manage project administration activities including document collection and coordination with project support staff to ensure accuracy, timeliness, and coordination of all relevant documentation.
• Update project status, progress photos, and reporting on a weekly and monthly basis.
• Review and approve contractor and vendor invoices.
• Interpret and apply project‑related documents such as contracts, leases, work letters, charters, surveys, and drawings.

Monitoring / Closing

• Track project performance against approved budgets, timelines and objectives;
• Reforecast budgets and schedules as required.
• Report on project status, issues, resolutions, and variances while creating action plans to maintain alignment to project goals.
• Continuously improve cost reduction initiatives.
• Lead deficiency inspections, prepare detailed deficiency reports, and coordinate contractor resolution.

Qualifications

The successful candidate will possess a minimum of 5 years of project or construction management related to multi-residential real estate; knowledge of building systems and ability to read and understand architectural and building construction drawings; knowledge of MS project, leases, contracts and construction practices, as well as well-developed analytical, communication and problem-solving skills with the ability to think strategically to resolve issues. Frequent travel to various sites across Greater Toronto is a requirement of the position, so a valid driver’s license and a personal vehicle are required.