Senior Project Management Specialist

Carleton University; Ottawa; Sur place; CAD 94 000 - 104 000; Plein temps

Résumé du poste

Carleton University in Ottawa is seeking a Senior Project Management Specialist to lead complex projects within the PMO, coordinating activities across IT and business units. The role emphasizes stakeholder engagement, process improvement, and system enhancements to support enterprise functions.

The incumbent will define requirements for integrated systems (Student Services, HR, Finance, Alumni, Faculty Admin) and guide design and implementation while ensuring delivery on time and within budget.

Qualifications

• Proficient with MS Project, Visio, Excel and Word; strong enterprise information systems knowledge.
• Solid understanding of project management methodologies and change management.
• Proven ability to lead and collaborate with diverse stakeholders and teams.
• Experience in budgeting, resource management and delivering complex projects.

Responsabilités

• Lead multiple medium-to-large projects within a PMO framework from initiation to closeout.
• Coordinate stakeholders across departments and manage expectations and risks.
• Contribute to development of project management standards, processes and tools.
• Define user requirements for enterprise systems and evaluate system enhancements.

Connaissances

MS Project

Visio

Excel

Word

PM methodologies

Leadership

Stakeholder engagement

Formation

Honours degree in Computer Science and Project Management

PMP certification (strong asset)

Outils

Banner/FAST ERP

Description du poste

To display this page you need a browser with JavaScript support. If you are an internal applicant belonging to a union (CUPE 2424, CUPE 910 or OPSEU 404), please make sure to update your current union status in your candidate profile each time you apply for a vacant position. Internal “unionized” candidates with priority status will be given first consideration. Please note: Carleton University encourages applications from all qualified candidates.

Job Number: J0926-0035

Job Title: Senior Project Management Specialist

Job Type: Continuing Full Time

Department: Office of the CIO

Job Category: Information Technology

Number of Positions: 1

Date Posted (dd/mm/yyyy): 21/10/2026

Closing Date (dd/mm/yyyy): 04/11/2026

Salary (with Salary Rate): 94,460.00 - 104,029.00/Year

Employee Group: CUPE 2424

Salary Level: 11R

Hours Per Week: 35

Date Position Available: 03/09/2026

About Carleton University

Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation's government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.

Named a Top 100 Employer in 2023, 2024 and 2025, and a National Capital Region Top Employer for 10 consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.

The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.

Duties And Responsibilities

Reporting to the Manager, Project Management Office (PMO), the Senior Project Management Specialist is responsible for conducting multiple larger scoped projects concurrently and is capable of handling stakeholder expectations and interests that span several areas of the University. The projects led by the Senior Project Management Specialist are strategic and transformational in nature; they are of a medium to large scale (in complexity, time and budget). The Senior Project Management Specialist is responsible for all project work during each process of the project lifecycle: initiation, planning, execution, monitoring, controlling and closeout.

The Senior Project Management Specialist is accountable for ensuring the identified project objectives are delivered on time and within budget. The incumbent is responsible for coordinating the project management work in an organizational matrix structure. The Senior Project Management Specialist is also responsible for identifying stakeholders and facilitating their engagement.

The Senior Project Management Specialist is responsible for providing professional project management leadership. The Senior Project Management Specialist is expected to contribute to the development of project management standards, processes and tools to grow the foundation of the PMO.

The incumbent is responsible for defining user requirements for Enterprise Systems (Student Services, HR, Finance, Alumni, and Faculty Administration) and system development, analyzing alternative system solutions, proposing and/or reviewing system design to ensure requirements are met, and provide advice towards the implementation of system enhancement/changes. The incumbent will design, develop and implement improved business processes and system enhancements and application development. The incumbent is responsible for functional process improvement, development, redesign and renewal of the projects undertaken. The incumbent is responsible for ensuring users are trained. The incumbent is also responsible to ensure that the systems within the University are developed, designed and implemented, in an efficient and cost-effective manner.

Qualifications

• The incumbent must have excellent knowledge of MS Project, Visio, and spreadsheet software such as Excel and Word. The incumbent must possess a solid knowledge and comprehension of enterprise information systems, systems development methodologies, and change Management.
• Excellent knowledge of Project Management methodologies are required, as well as highly developed analytical problem solving and organizational skills, with the developed ability to think logically through complex procedural and systems processes. Highly developed leadership and team building skills, communication, presentation, and consultation skills are also required. Highly effective interpersonal skills are required to build and maintain effective relationships with professional colleagues, system users, faculty members, and administrators.
• Excellent client service and conflict resolution skills to establish effective liaison and rapport with University staff at all levels is important, as is tact and diplomacy, the ability to interview and facilitate group workshop skills, and the ability to be a highly motivated self-starter with the proven ability to work independently are essential to the position. The incumbent must have the ability to work in a team environment, adapt to changing environments, and be able to meet deadlines and work under pressure.
• The incumbent will have practical experience in budget development and administration, as well as project resource management (planning, budgeting, project performance measurement) within a matrix environment.

Education And Experience

• Completion of an honours degree from a University, ideally with a focus in both computer science and project management. Project Management Professional (PMP) certification is considered a strong asset.
• Seven years of related experience in project management, preferably in the technology industry.
• Experience with process workflow modeling tools, packaged software implementation, and design and implementation of custom developed systems would be considered an asset. Knowledge of Enterprise Resource Planning – ERP including core Banner/FAST modules, as well as knowledge and understanding of Carleton’s core business processes is also an asset.

HR Note

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner.

Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

Health and Safety Requirements

This position is regularly required to work on campus in person. In the event of a public health emergency or a health and safety issue, it is possible that you may be required to work temporarily remotely due to public health orders, directives and/or health and safety requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all University policies and directives, including to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.