Assistant Manager, Faculty Affairs and Communication

Carleton University; Ottawa; On-site; CAD 87,000 - 113,000; Full time

Job summary

Carleton University in Ottawa invites applications for the Assistant Manager, Faculty Affairs and Communication. This continuing full-time role provides executive-level support to the Dean of the Faculty of Science, managing the Dean’s calendar, priorities, and key administrative processes.

The position oversees faculty communications, recruitment and outreach efforts, and leads the Communications Officer and Recruitment and Outreach Officer to align with faculty objectives and university

Qualifications

• Bachelor’s degree in Communications or related field is required or equivalent.
• Minimum of four years of administrative experience with at least two years in academic administration and two years in management.

Responsibilities

• Provide executive‑level support to the Dean of the Faculty of Science, managing the Dean’s schedule and priorities.
• Support administration of faculty career processes, hiring and labour relations.
• Oversee day‑to‑day Faculty communications, recruitment and external‑facing priorities.
• Lead the Communications Officer and Recruitment and Outreach Officer to align with Faculty objectives and University standards.

Skills

Administrative experience

Strategic communications

People management

Labour relations knowledge

Diversity awareness

Education

Bachelor’s degree in Communications

CHRP certification preferred

Tools

Office software

Job description

Job Details

Job Title: Assistant Manager, Faculty Affairs and Communication

Job Type: Continuing Full Time

Hours Per Week: 35

Employee Group: Non-Union

Salary (with Salary Rate): 87,186.00 - 113,343.00/Year

About Carleton University

Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation's government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.

Named a Top 100 Employer in 2023, 2024 and 2025, and a National Capital Region Top Employer for 10 consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.

The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student‑centric, community‑engaged values.

Duties And Responsibilities

Responsible for providing dedicated executive‑level support to the Dean of the Faculty of Science (FOS), focusing on managing the Dean’s schedule, priorities, and supports the Dean in key administrative processes, including administration of faculty career processes, hiring, and labour relations. The job manages the day‑to‑day delivery of approved Faculty communications, recruitment and external‑facing priorities, including management of the Communications Officer and Recruitment and Outreach Officer, in alignment with Faculty objectives and University standards.

Qualifications

• Knowledge of office administration policies, procedures and processes
• Knowledge of communications and strategic communications practices
• Knowledge of the FOS, the ODS, as well as the broader university academic units, departments, and divisions
• Knowledge of collective agreements
• Knowledge of cultural competency and diversity in a business context
• Knowledge of office productivity software and databases, internet browsers and search engines, discipline‑specific software, enterprise software, and technology devices
• Knowledge of management and supervisory practices

Education And Experience

• Completion of a four‑year bachelor’s degree or honours degree in related field, preferably in Communications, Human Resources Management, or Certified Human Resource Professional (CHRP).
• Minimum of four years of administrative experience in roles of increasing responsibility and complexity. Experience should include a minimum of two years of experience in academic administration combined with a minimum of two years of management

nd/or human resource management experience

HR Note

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

Health and Safety Requirements

This position is regularly required to work on campus in person. In the event of a public health emergency or a health and safety issue, it is possible that you may be required to work temporarily remotely due to public health orders, directives and/or health and safety requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all University policies and directives, including to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.