Senior Project Coordinator, ICI Building Construction

Jobtailor; Toronto; On-site; CAD 85,000 - 110,000; Full time

Job summary

Jobtailor in Toronto, ON seeks an experienced construction project coordinator to support planning, safety, and quality across the project lifecycle. The role collaborates with the Project Manager to execute strategies and maintain project systems.

Responsibilities include coordinating start-up processes, document control, subcontract management, and change orders, with emphasis on safety and environmental protection and timely project closeout.

Qualifications

• 5+ years of experience in ICI building construction projects.
• Experience in full-cycle new-build construction.
• Design-build and commercial construction experience preferred.
• Understanding of mechanical and electrical engineering systems, principles, and practices.

Responsibilities

• Plan, organize, and execute project strategies in collaboration with the Project Manager.
• Support the operations team in maintaining safety and quality standards throughout the project lifecycle.
• Promote health, safety, and environmental protection through implementation of the Project Specific Safety Program.
• Coordinate and administer the Project Quality Plan.
• Maintain project start-up systems and procedures, including site trailer or office, filing system, project billings, cost accounting system, and project directory.
• Perform administrative and record-keeping functions, including document review and distribution, correspondence, meeting minutes, and maintenance of project records.
• Support subcontract management and procurement through tendering, awarding work, processing invoices and progress claims, and reviewing documents and inquiries.
• Coordinate change order management, including securing pricing, reviewing data, submitting change requests, and following through on subcontract change orders and purchase orders.
• Track project milestones and assist with project and baseline schedules.
• Coordinate and administer the Commissioning Quality Management Plan and Commissioning Plan.
• Prepare project closeout materials, including warranties, O&M manuals, occupancy documents, turnover documents, site demobilization, and document archiving.

Skills

Project management

Communication

Collaboration

Problem-solving

Education

Post-secondary education in Construction, Engineering or related discipline

Tools

Scheduling software

Cost accounting system

Job description

• Plan, organize, and execute project strategies in collaboration with the Project Manager
• Support the operations team in maintaining safety and quality standards throughout the project lifecycle
• Promote health, safety, and environmental protection through implementation of the Project Specific Safety Program
• Coordinate and administer the Project Quality Plan
• Maintain project start-up systems and procedures, including site trailer or office, filing system, project billings, cost accounting system, and project directory
• Perform administrative and record-keeping functions, including document review and distribution, correspondence, meeting minutes, and maintenance of project records
• Support subcontract management and procurement through tendering, awarding work, processing invoices and progress claims, and reviewing documents and inquiries
• Coordinate change order management, including securing pricing, reviewing data, submitting change requests, and following through on subcontract change orders and purchase orders
• Track project milestones and assist with project and baseline schedules
• Coordinate and administer the Commissioning Quality Management Plan and Commissioning Plan
• Prepare project closeout materials, including warranties, O&M manuals, occupancy documents, turnover documents, site demobilization, and document archiving

Requirements

• 5+ years of experience in ICI building construction projects
• Completed post-secondary education in Construction, Engineering or related discipline is an asset
• Experience in full-cycle new-build construction
• Design-build and commercial construction experience preferred
• Understanding of mechanical and electrical engineering systems, principles, and practices
• Working knowledge of construction documents, drawings, specifications, and current construction practices and methodology
• Excellent communication and collaboration skills
• Ability to identify issues and generate solutions in moderately complex situations
• Strong computer skills and aptitude for learning new programs
• Familiarity with scheduling software

Core Competencies

Demonstrates expertise in project management, including planning, organizing, and executing project strategies while ensuring compliance with safety and quality standards. Proficient in coordinating project documentation, change order management, and supporting subcontract management in the construction industry.

Highest-signal resume keywords

• Project Management
• Construction Documentation
• Change Order Management
• Safety and Quality Standards
• Scheduling Software

Hard Skills

• Project Management
• Construction Documentation
• Change Order Management
• Cost Accounting
• Mechanical Engineering Systems
• Electrical Engineering Systems
• Full-Cycle New-Build Construction
• Design-Build Construction
• Quality Management Plan
• Document Archiving

Soft Skills

• Excellent Communication
• Collaboration Skills
• Problem-Solving Ability

Industry Keywords

• ICI Building Construction
• Project Quality Plan
• Health and Safety
• Environmental Protection
• Construction Practices

Tools & Technologies

• Scheduling Software
• Cost Accounting System