Senior Project Coordinator

Buttcon; Vaughan; On-site; CAD 85,000 - 100,000; Full time

Job summary

Buttcon is seeking a Senior Project Coordinator to support Project Manager(s) on multiple construction projects in Canada. You will coordinate planning, schedules, documentation, budgets, and client communications to keep projects on track.

Reporting to the Project Manager/Director, you will mentor junior coordinators, oversee project records, manage subtrade accounts, and help ensure safety standards while delivering high-quality results for institutional, commercial, and industrial builds.

Qualifications

• Engineering degree (Civil/Construction/Architectural) or technical diploma in Construction Management or equivalent
• Minimum of 5 years construction experience of equivalent
• Knowledge of construction methods, safety standards, and budgeting/scheduling

Responsibilities

• Lead and coordinate planning, execution, and monitoring of construction projects between project managers, subcontractors, suppliers, and clients
• Supervise and mentor junior project coordinators; provide guidance, training, and performance feedback
• Oversee project documentation: contracts, permits, plans, schedules, reports with version control
• Develop project schedules with milestones, tasks, and dependencies; monitor progress and propose solutions
• Collaborate to allocate resources: labor, equipment, materials; ensure availability for milestones
• Assist in tracking expenditures, budgets, cash flow, and progress billings
• Prepare budget reports and project cost reports
• Maintain positive client relationships and address inquiries to meet expectations

Skills

Communication

Interpersonal skills

Problem solving

Time management

Teamwork

Independent work

Adaptability

Attention to detail

Education

Engineering degree or technical college diploma in Construction Management

5 years construction experience

Tools

Microsoft Project

Primavera P6

Procore

BIM software knowledge

Job description

About Buttcon

Buttcon is a 100% Canadian, employee-owned General Contractor known for delivering high-quality work, innovative solutions, and fast-tracked projects that exceed expectations. We specialize in institutional, commercial, industrial, and multi-unit residential construction, leveraging modern technologies and progressive practices to deliver exceptional results-safely and efficiently.

Transforming visions into buildings.

About Buttcon

Buttcon is a 100% Canadian, employee-owned General Contractor known for delivering high-quality work, innovative solutions, and fast-tracked projects that exceed expectations. We specialize in institutional, commercial, industrial, and multi-unit residential construction, leveraging modern technologies and progressive practices to deliver exceptional results-safely and efficiently. We believe in the power of teamwork, taking action, building for the long term, and sharing in our collective success. We care deeply about the work we do, the people we work with, and the positive impact our projects have on communities. Guided by our core values of Safety, Accountability, and being People-Focused, we are committed to creating an environment where employees feel supported, empowered, and encouraged to grow. Our success is driven by the knowledge, dedication, and passion of our people-and we invest in their development every step of the way.

About The Role

Reporting to the Project Manager/ Project Director, the Senior Project Coordinator assists and supports the Project Manager(s) on various projects and will be responsible for all coordinating duties and assist with the project administrative processes.

Responsibility

• Lead and coordinate the planning, execution, and monitoring of construction projects. Collaborate with project managers, subcontractors, suppliers, and clients to ensure project goals are met.
• Supervise and mentor junior project coordinators, providing guidance, training, and performance feedback. Foster a collaborative and supportive team environment.
• Supervise, mentor, coach, and train other project personnel, when applicable.
• Ensure the project team adheres to the provided timelines and deliverables.
• Oversee the maintenance of accurate project documentation, including contracts, permits, plans, schedules, and reports. Ensure proper version control and accessibility.
• Record, track, and process all construction drawings.
• Develop project schedules, incorporating milestones, tasks, and dependencies. Monitor project progress, track deviations, and propose solutions to keep projects on track.
• Assist in preparing the project baseline schedule and updating the schedule throughout the project.
• Facilitate clear and effective communication between project stakeholders. Provide regular updates to project managers, clients, and team members.
• Collaborate with project managers to allocate resources, including labor, equipment, and materials. Ensure resource availability to meet project milestones.
• Assist in tracking project expenditures against budgets. Collaborate with project managers to manage project costs and propose cost-saving measures.
• Assist in reconciling subtrade and supplier’s accounts.
• Assist in preparing budget reports, monthly Project Cost Reports, cash-flow, and progress billings.
• Establish and maintain positive relationships with clients. Address client inquiries and concerns while ensuring project deliverables meet or exceed expectations.

Skills And Attributes

• Excellent communication and interpersonal skills
• Proven ability to diagnose, analyze and develop solutions to complex issues.
• Ability to multitask and prioritize various tasks with conflicting deadlines.
• Analytical and strong problem-solving ability
• Effective verbal and written communication skills.
• Strong organizational skills and high attention to detail
• Ability to work independently and as part of a team.
• Ability to adapt to changing environments and timelines.
• Excellent time management skills

Qualification Requirements

• Engineering degree (Civil/Construction/Architectural) or technical college diploma in Construction Management or equivalent combination of technical training and/or related experience
• A minimum of 5 years of construction experience of equivalent.
• Knowledge of all aspects of construction (technology, equipment, methods), industry practices, estimating/budgeting and scheduling.
• Strong understanding and adherence to safety standards
• WELL Accredited is an asset
• Computer literate, including proficiency with Microsoft Office Suite, including Microsoft Project
• Experience with Primavera P6, Procore, and BIM software knowledge is an asset

Working Condition and Environment

• Primary work location is in the head office or project site
• Project related travel anticipated
• Exposure to construction work site environment in all seasons

This recruitment process does not involve the use of artificial intelligence (AI) to screen, assess, or select applicants. All hiring selections and decisions are made by human reviewers. This posting is for an existing vacancy with the organization. The hiring range for this role is $85,000 - $100,000. The final compensation offered will be determined considering the candidate’s skills, experience, qualifications, and location. Annual bonus opportunities are in addition to base salary.

Buttcon Limited is an equal-opportunity employer that proudly recognizes the value of a diverse workforce.

Accommodations are available on request for applicants with disabilities taking part in the recruitment and selection process.

Any information obtained during the course of recruitment will be used for employment purposes only and not for any other purpose.