Senior Project Control Officer – Portfolio & Financial Reporting

BeachHead Inc.; Toronto; On-site; CAD 70,000 - 96,000; Full time

Job summary

BeachHead Inc. is seeking a Senior Project Control Officer – Portfolio & Financial Reporting to oversee governance, reporting, financial management, and delivery coordination across Agile and Waterfall initiatives in Toronto, Canada.

The role partners with Product Owners, Scrum Masters, and senior stakeholders to provide executive visibility and delivery readiness. The position requires 5+ years in PMO/portfolio analysis and strong skills in Jira, Confluence, Power BI, and Excel.

Qualifications

• Five+ years in Project Control/PMO/Portfolio analysis or similar roles.
• Experience supporting complex portfolios or enterprise initiatives.
• Experience in Agile, Waterfall, or hybrid delivery environments.
• Proficiency in portfolio governance and executive reporting.
• Experience with financial reporting, budgeting, forecasting, and variance analysis.

Responsibilities

• Coordinate governance forums, steering committees, and leadership meetings.
• Manage schedules, agendas, logistics, minutes, decisions, and action items.
• Support compliance, risk management, and audit activities.
• Collect, consolidate, and validate updates from delivery teams.
• Use Jira and PMO tools to track progress and produce leadership reporting.
• Prepare executive dashboards, status reports, and governance materials.
• Coordinate communications across business, product, technology, risk, and executives.
• Support portfolio financial management, including budgets, forecasts, and reporting."
• Monitor deadlines, governance submissions, and key commitments for timely delivery.
• Assist with onboarding of new team members and projects entering the portfolio.
• Coordinate release readiness and post-release activities as needed.
• Identify risks, dependencies, and improvement opportunities across the portfolio.
• Contribute proactively in a cross-functional delivery environment.

Skills

Portfolio governance

Executive reporting

Stakeholder management

Agile/Waterfall hybrid

Jira

Confluence

Power BI

SharePoint

Excel advanced

Education

Post-secondary education in Business/Finance/Technology/PM

Tools

Jira

Confluence

Atlassian Rovo

Power BI

Microsoft Copilot

SharePoint

Job description

Ready to strengthen portfolio governance and delivery coordination?

Working with one of our top financial clients, this role calls for a Senior Project Control Officer – Portfolio & Financial Reportingto provide governance, reporting, financial management, and delivery coordination across Agile and Waterfall initiatives. The successful candidate will support executive visibility, operational discipline, delivery readiness, and portfolio controls while partnering with business leads, Product Owners, Product Managers, Scrum Masters, and senior stakeholders.

Pay rate range (CAD): $50.72/hr – $69.57/hr

Responsibilities

• Coordinate portfolio leadership forums, governance reviews, steering committees, working sessions, and ad hoc meetings.
• Manage meeting schedules, agendas, distribution lists, logistics, minutes, decisions, action items, risks, and follow-up activities.
• Conduct documentation spot-checks to support completeness, consistency, and compliance with established standards.
• Support governance, compliance, audit, and risk management activities, including approvals, signoffs, and outstanding actions.
• Collect, consolidate, and validate updates from Agile and Waterfall delivery teams.
• Use Jira and portfolio management tools to track progress, compile leadership reporting, and provide portfolio insights.
• Prepare executive dashboards, status reports, presentations, briefing materials, and governance committee content.
• Coordinate communications and follow-up across business, product, technology, risk, delivery, and executive stakeholders.
• Support portfolio financial management, including funding, budgets, forecasts, variances, monthly reporting, and financial commitments.
• Track funding requests, investment approvals, budget reallocations, and related portfolio decisions.
• Maintain accurate financial records, reporting artifacts, and supporting documentation in SharePoint and approved repositories.
• Monitor deliverables, reporting deadlines, governance submissions, and key commitments to support timely completion.
• Coordinate onboarding activities for new team members, projects, and initiatives entering the portfolio.
• Support monthly release readiness through testing coordination, participant validation, issue tracking, and escalation of delivery risks and actions.
• Assist with occasional weekend implementation support and post-release war room activities.
• Identify risks, trends, dependencies, and opportunities for improvement across the portfolio.
• Contribute proactively and independently while supporting a collaborative, cross-functional delivery environment.

Desired Skill-Set

• Five or more years of experience as a Project Control Officer, PMO or Portfolio Analyst, Project Coordinator, or in a similar role.
• Experience supporting complex portfolios, programmes, or enterprise initiatives.
• Experience working in Agile, Waterfall, or hybrid delivery environments.
• Strong knowledge of portfolio governance, PMO practices, project controls, and executive reporting.
• Experience with financial reporting, budget tracking, forecasting, variance analysis, and funding oversight.
• Experience coordinating governance activities, risk assessments, compliance reviews, approvals, and audit-ready documentation.
• Proficiency with Jira, Confluence, Atlassian Rovo, Power BI, Microsoft Copilot, and other portfolio reporting and productivity tools.
• Experience producing executive reporting, portfolio dashboards, leadership presentations, and briefing materials.
• Advanced proficiency with Microsoft Excel, Word, Outlook, Teams, and SharePoint.
• Demonstrated expertise in developing polished, executive-ready PowerPoint presentations with strong attention to formatting, branding, alignment, visual hierarchy, and logical slide flow.
• Strong stakeholder management skills and the ability to build effective relationships across business and technology teams.
• Excellent written and verbal communication skills.
• Strong facilitation skills and experience coordinating leadership forums, governance meetings, and working sessions.
• Exceptional organisation, planning, prioritisation, and time-management skills.
• Strong analytical and critical-thinking abilities.
• High attention to detail and commitment to accuracy, quality, and follow-through.
• Self-motivated, proactive, adaptable, and comfortable navigating ambiguity with minimal direction.
• Ability to manage multiple competing priorities in a fast-paced delivery environment.
• Post-secondary education in Business, Finance, Technology, Project Management, or a related discipline.

Nice to Have

• PMP, CAPM, PMI-PMOCP, PRINCE2, Scrum, Agile, or equivalent certification.
• Experience supporting release readiness, implementation execution, or post-release support.
• Experience working with senior leadership and executive governance committees.

BeachHead is an equal opportunity agency and employer. We advocate for our candidates and welcome applicants regardless of race, color, religion, national origin, sex, age, or physical or mental disability. BeachHead or our clients may use technology-enabled tools, including automation and artificial intelligence (AI), to support parts of the recruitment process such as resume screening, application management, and candidate matching. These tools assist our recruiters and our clients, and do not replace human decision-making. This job posting represents a current or anticipated vacancy. The position may be filled at any time, and the posting may be removed without notice once the role has been filled.