Senior Program Manager

PTMA Financial Solutions; Quinte West; Vor Ort; CAD 110.000 - 180.000; Vollzeit

Zusammenfassung

PTMA Financial Solutions in Ontario, Canada seeks a Senior Program Manager to lead the firm’s most complex cross-functional programs and mature its Project Management Office. You will translate strategic initiatives into tangible results, directing multi-year enterprise efforts across Product, Technology, Operations, Finance, and Compliance.

In this hands-on role, you will own the PMO day-to-day—managing the portfolio in monday.com, supporting the Business Analyst team, and driving risk and

Qualifikationen

• 8+ years of project or program management experience, including multi-workstream, cross-functional programs such as system implementations or platform changes.
• Proven experience managing third-party vendors and implementation partners, including statements of work and change requests.
• Working knowledge of asset management, banking, fund administration, or a similarly regulated financial services environment.
• Experience with waterfall, Agile, and hybrid delivery methodologies.
• Bachelor’s degree required.

Aufgaben

• Serve as day-to-day program manager for large, multi-phase enterprise initiatives, owning the integrated program plan, schedule, milestones, and critical path.
• Coordinate workstream leads across operations, client service, and technology teams, managing cross-workstream dependencies.
• Lead go-live readiness for major implementations and releases, including go/no-go criteria, cutover planning, sign-off checkpoints, post-launch support, and lessons learned.
• Lead other cross-functional programs that touch the product function, such as platform transitions and third-party vendor engagements.
• Coordinate multi-function readiness for new product and fund launches.
• Build and maintain integrated project plans covering scope, milestones, dependencies, resourcing, and budget, and re-baseline with clear rationale when conditions change.
• Maintain the master portfolio view of the firm’s annual strategic initiatives, tracking progress against milestones and objectives for ELT visibility.
• Prepare and deliver decision-ready updates for steering committees and ELT, including status reports, dashboards, and escalation memos that state the decision needed.

Kenntnisse

Program Leadership

Organization & Administration

Risk Anticipation

Vendor Management

Multi-Level Communication

Learning Agility

Cross-Functional Influence

Meeting Facilitation

Executive Communication

Strong Administrative Discipline

MS Office Proficiency

Ausbildung

Bachelor’s degree

PMP/PgMP or equivalent

Tools

monday.com

Smartsheet

Asana

Microsoft Project

Jobbeschreibung

Job Summary:

We are seeking a Senior Program Manager to lead the firm’s most complex cross-functional programs and help mature its Project Management Office. Working directly with the Director of Product Management, this person will turn the firm’s strategic initiatives into delivered results, including day-to-day leadership of large-scale, multi-year enterprise initiatives.

This is a hands-on, highly visible role carrying three connected mandates. First, this person runs enterprise programs that touch the product function, such as system implementations, platform changes, vendor transitions, and new product launches that require coordination across Product, Technology, Operations, Finance, Compliance, Marketing, and Sales. Second, this person operates the PMO day to day, owning the project portfolio in monday.com, supporting the Business Analyst team in running their projects, and producing the status reporting the Executive Leadership Team (ELT) relies on. Third, this person manages vendors and third parties and serves as an early-warning system for the portfolio, spotting risks and issues, tracing their upstream and downstream impacts, and driving them to resolution before they delay a project. Success in this role requires learning the firm’s business quickly and having the confidence to lead the room at every level, from individual contributors to executive and board sponsors.

Duties/Responsibilities:

Program & Project Delivery

• Serve as day-to-day program manager for large, multi-phase enterprise initiatives, owning the integrated program plan, schedule, milestones, and critical path
• Coordinate workstream leads across operations, client service, and technology teams, keeping cross-workstream dependencies visible and resolved
• Run go-live readiness for major implementations and releases, including go/no-go criteria, cutover planning, sign-off checkpoints, post-launch support, and lessons learned
• Lead other cross-functional programs that touch the product function, such as platform transitions and third-party vendor engagements
• Coordinate multi-function readiness for new product and fund launches
• Build and maintain integrated project plans covering scope, milestones, dependencies, resourcing, and budget, and re-baseline with clear rationale when conditions change

PMO Operations, Portfolio Reporting & monday.com

• Serve as the PMO’s monday.com lead, maintaining project templates, portfolio boards, dashboards, and automations so that every PMO-managed project is planned and reported the same way
• Coach and support the Business Analyst team in running their projects in monday.com, including setting up project boards, structuring tasks, milestones, and dependencies, and keeping status current
• Maintain the master portfolio view of the firm’s annual strategic initiatives, tracking progress against milestones and objectives and giving ELT accurate, timely visibility into status, risk, and resourcing
• Support a broad portfolio of initiatives, including new product launches, process automation, and third-party integrations
• Prepare and deliver decision-ready updates for steering committees and ELT, including status reports, dashboards, and escalation memos that state the decision needed
• Help define and roll out PMO standards scaled to project size, including intake and prioritization criteria, stage gates, templates, RAID logs, change control, and other organizational process assets
• Track resource capacity and cross-project conflicts, and bring tradeoff recommendations to the Director of Product Management

Vendor, Risk & Stakeholder Management

• Manage day-to-day relationships with implementation partners, software vendors, service providers, and contractors, holding them to agreed deliverables, timelines, statements of work, and change control
• Track vendor performance against contract milestones, elevate gaps early, and support contract changes and vendor transition planning
• Own the RAID log (risks, assumptions, issues, dependencies) for assigned programs; identify risks early, assess their upstream and downstream impact on funds, clients, operations, and systems, and drive mitigation plans to closure
• Act before problems become delays: frame options, bring the right people together, and secure decisions before timelines, client commitments, or regulatory obligations are affected
• Coordinate with Compliance, Legal, Information Security, and Finance on vendor due diligence, data security, budget tracking, and regulatory considerations
• Lead program meetings, from working sessions and stand-ups to steering committees, with clear agendas, documented decisions, and owned action items that are followed through
• Adapt communication to the audience: outcomes, decisions, and risk for board and executive sponsors; dependencies and resourcing for function leaders; tasks and deadlines for individual contributors
• Speak up: challenge assumptions, call out slippage plainly, and hold owners accountable without direct authority

Stakeholder Engagement

• The Senior Program Manager will work in close partnership with a broad set of internal and external stakeholders, including:
• • Director of Product Management: program priorities, escalations, and PMO direction
  • Executive Leadership Team: strategic initiative status, decisions, and risk escalation
  • Program Steering Committee & Workstream Leads: integrated plans, readiness, go/no-go decisions, and cross-workstream dependencies
  • Business Analyst Team: monday.com enablement and project planning support
  • Software Development, Technology & IT: delivery plans, environments, testing, and release readiness
  • Operations & Client Services: workflow validation, readiness, and change management
  • Finance, Compliance & Legal: budget tracking, vendor contracts, and regulatory review
  • Revenue, Sales & Marketing: launch readiness and coordination with marketing on client-facing communications and campaign timelines
  • Vendors & Third-Party Partners: implementation delivery, statement-of-work performance, and transition or exit planning
  • Client Boards & Key Clients: supporting materials and readiness for client-impacting changes, as needed

Required Skills/Abilities:

• Program Leadership: Keeps complex, multi-year initiatives on schedule and on scope across many workstreams
• Organization & Administration: Brings structure, documentation discipline, and reliable follow-through to every project
• Risk Anticipation: Sees issues coming, understands their ripple effects across the business, and acts before they become delays
• Vendor Management: Holds third parties accountable to commitments while maintaining productive working relationships
• Multi-Level Communication: Tailors the message to the audience, from board sponsors and ELT to individual contributors, and is comfortable being the voice in the room
• Learning Agility: Quickly learns the firm’s products, clients, and operating model well enough to make sound calls
• Cross-Functional Influence: Aligns Product, Technology, Operations, Finance, Compliance, Sales, and Marketing without direct authority over them
• A track record of identifying risks and issues early, tracing their upstream and downstream impacts, and driving mitigation to resolution
• Strong meeting facilitation and communication skills, with confidence presenting to executive and board-level audiences
• Highly organized, with strong administrative discipline in documentation, follow-through, and keeping plans and status current
• Advanced proficiency with a work management platform (monday.com strongly preferred; Smartsheet, Asana, or Microsoft Project considered) and Microsoft Office

Education and Experience:** **

• 8+ years of project or program management experience, including at least 3 years leading multi-workstream, cross-functional programs such as system implementations or platform changes
• Proven experience managing third-party vendors and implementation partners, including statements of work, deliverables, and change requests
• Working knowledge of asset management, banking, fixed income, fund administration, or a similarly regulated financial services environment
• Experience with waterfall, Agile, and hybrid delivery methodologies
• Bachelor’s degree required

Preferred

• Experience serving public-sector or institutional clients
• Experience implementing or upgrading enterprise systems in financial services
• monday.com administration experience, including dashboards, automations, and integrations with tools such as Jira
• Experience building or maturing a PMO
• PMP, PgMP, or equivalent project management certification

Physical Requirements: Must be able to work at a computer for long periods of time. Lift up to 15 lbs.