Senior Payroll Specialist

Humani HR; Toronto; Hybrid; CAD 85,000 - 95,000; Full time

Benefits offered by this job

Bonus program

Paid time off

Health benefits

Retirement plan with match

Remote-first work

Team retreats

Job summary

Humani HR is a modern HR consultancy focused on fractional services and client-focused payroll delivery across Canada. This Payroll Specialist role covers end-to-end payroll across jurisdictions, benefits administration, and compliance initiatives while partnering with HRBPs and clients to optimize processes and mitigate risk.

You will lead payroll operations, support system changes, and deliver accurate, compliant payroll services with a strong emphasis on employee experience and operational

Qualifications

• 7–10 years of progressive payroll and benefits experience.
• Strong knowledge of Canadian payroll legislation across Ontario, BC and Québec.
• Experience managing complex multi-provincial payrolls.
• Hands-on experience with Dayforce, ADP WFN, UKG or Workday.
• Proven audits, reconciliations, year-end reporting and compliance.
• Strong analytical, client service and relationship skills.
• PCP designation required; CPM designation is an asset.
• Post-secondary education in Payroll/HR/Accounting/Business.

Responsibilities

• Process payroll across Canadian jurisdictions including Québec with benefits processing.
• Ensure compliance with federal and provincial payroll legislation and reporting (T4s, etc.).
• Coordinate benefits and pension administration and perform data audits.
• Respond to complex payroll inquiries and provide compliant solutions.
• Lead payroll system projects, upgrades, and change initiatives.
• Develop payroll procedures and partner with internal/external teams.

Skills

Payroll legislation

Multi-provincial payrolls

Client service

Analytical thinking

Relationship management

Education

Post-secondary education in Payroll/HR/Accounting/Business

PCP designation

CPM designation (asset)

Tools

Dayforce

ADP Workforce Now

UKG

Workday

Job description

Humani HR is your modern-thinking team of HR professionals. We are passionate about helping small and medium-sized businesses with their People and Culture. We take the stress out of HR by providing fractional HR support and consulting services. Our solutions are customized, on demand and scale with our clients' changing needs. We are more than just strategic advisors – we do the work, so our clients can focus on building their business.

Humani is a dynamic, fast‑moving environment where every day looks a little different. Humani HR is a primarily remote‑first organization; however, HR Business Partners and Generalists are expected to attend client visits periodically (typically up to 15% of the time, but could be more frequent), as well as company events. These onsite requirements may be local or, on occasion, outside your province of residence or internationally. To learn more about us and our team, visit our website.

About The Role

As a Payroll Specialist with Humani, you will provide comprehensive payroll support across multiple client accounts, serving as a trusted subject matter expert and strategic partner in the delivery of payroll operations. While HRBPs and Sr. HRBPs maintain overall accountability for client relationships and people strategy, you will lead the execution of payroll along with benefits programs with a focus on accuracy, compliance, and exceptional employee experience. You will work collaboratively with HRBPs, Sr. HRBPs, clients, and external partners to identify opportunities for process improvement, drive operational efficiencies, and implement sustainable solutions that enhance service delivery. Leveraging your expertise and sound judgment, you will proactively recommend and implement improvements, navigate complex payroll and benefits matters, mitigate risk, and deliver excellent outcomes for our clients. With a strong commitment to continuous improvement, you will contribute to compliance initiatives, operational excellence, and the evolution of Humani's payroll and benefits offerings.

What You Will Do

Manage End-to-End Payroll Administration

• Process accurate and timely payrolls across multiple Canadian jurisdictions, including Québec, while administering complex payroll transactions such as hires, terminations, leaves, bonuses, commissions, and taxable benefits.

Ensure Payroll Compliance and Reporting

• Maintain compliance with federal and provincial payroll legislation, employment standards, tax regulations, and reporting requirements, including year‑end preparation and distribution of T4s, T4As, RL-1s, and related filings.

Administer Benefits and Payroll Operations

• Coordinate employee benefits and pension administration, validate payroll calculations, and perform audits, reconciliations, and quality checks to ensure payroll accuracy and data integrity.

Provide Payroll Expertise and Client Support

• Serve as a trusted advisor and subject matter expert, responding to complex payroll inquiries, providing guidance on legislative requirements, and recommending compliant solutions to clients and internal stakeholders.

Lead Payroll Systems, Projects, and Change Initiatives

• Support payroll system implementations, upgrades, testing, and process improvements, while leading payroll‑related activities during organizational changes, acquisitions, and workforce transitions.

Drive Operational Excellence and Team Collaboration

• Develop and maintain payroll procedures and documentation, identify opportunities to improve efficiency and service delivery, collaborate with internal and external partners, and provide guidance and quality oversight to team members.

Your Experience:

You are a seasoned Payroll Specialist with a strong understanding of payroll legislation, payroll administration, and benefits practices. You combine sound judgment, strong execution skills, and a client-focused mindset to deliver accurate, compliant, and efficient payroll services. You proactively identify opportunities for improvement, champion operational efficiencies, and drive solutions that deliver exceptional outcomes for clients and employees alike.

• 7-10 years of progressive payroll and benefits experience
• Strong expertise in Canadian payroll legislation, including Ontario, BC, and Québec
• Experience managing complex, multi-provincial payrolls across diverse employee populations
• Hands‑on experience with payroll platforms such as Dayforce, ADP Workforce Now, UKG, Workday, or similar systems
• Proven success with payroll audits, reconciliations, year‑end reporting, and compliance requirements
• Strong analytical, problem‑solving, client service, and relationship management skills
• PCP designation required; CPM designation and commitment to ongoing professional development are considered assets
• Post‑secondary education in Payroll, HR, Accounting, Business, or a related field preferred

Why Join Humani – A workplace designed for your growth

We recognize the level of expertise this role requires, and we offer a comprehensive compensation package and benefits in return, some of which include:

• Opportunity for meaningful career growth and client impact, where your unique background and experience are welcomed and valued.
• Base salary $85,000-$95,000 with potential to earn up to 10-25+% of base salary through our annual performance-based bonus program (Total compensation up to $93,000-$118,000+).
• Paid time off (4 weeks' vacation, 5 wellness days and public holidays observed).
• Health Benefit Plan and Retirement Savings/Match program.
• Primarily remote work with opportunities for in‑person relationship building through company‑wide retreats and local team events.
• Your Professional HR association fees are reimbursed.

What you can expect during our Recruitment Process

Our hiring process is designed to give all candidates a realistic preview of what it is like to work in a consulting environment. The full process typically takes 3‑4 weeks (often sooner), and we maintain clear, timely communication at each stage. Successful candidates will move through:

• An initial screening interview
• A take‑home exercise
• A secondary interview
• A final case study discussion

Humani HR is an Equal Opportunity Employer committed to fostering a diverse, inclusive, and equitable workplace where all employees feel valued and respected. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by applicable federal, provincial, or local law.

Our recruitment process is human‑led, supported by AI tools, with all hiring decisions made by people.