Senior Payroll and Benefits Specialist

MineSense; Vancouver; On-site; CAD 95,000 - 105,000; Full time

Benefits offered by this job

Matching RRSP or 401K program

Comprehensive benefit program

Transit Subsidy

3 weeks' vacation

Learning and career development programs

Job summary

MineSense, located in Vancouver, is seeking a Senior Payroll and Benefits Specialist to manage payroll for both Canadian and US operations. This role involves a range of responsibilities including payroll processing, compliance, and employee training.

The ideal candidate will possess a Bachelor’s degree and over 5 years of payroll experience, along with proficiency in payroll systems like Dayforce HCM.

Competitive salary and benefits, including matching RRSP or 401K, and a hybrid work model are offered.

Qualifications

• 5+ years of experience processing payroll for medium to large-sized companies (150+ people).
• Experienced with payroll systems and preparing detailed payroll reports.
• Health & Safety-conscious individual.

Responsibilities

• Manage semi-monthly payroll processing for Canadian and US operations.
• Oversee compliance with payroll regulations and benefits requirements.
• Act as a subject matter expert for payroll inquiries and training.

Skills

Payroll processing

Excel (V-lookups, pivot tables)

Communication skills

Independent working

Relationship management

Education

Bachelor’s degree in Business Administration, Accounting, or Human Resources

Tools

Dayforce HCM

BambooHR

Job description

Be part of something incredible. Metals are necessary for our world, but mining historically faced issues with waste, sustainability, and inefficiencies. MineSense is changing that. Our solutions reduce mining waste and environmental impacts while increasing profits and efficiencies. Backed by the best in venture capital and government funds, and recognized by tech industry and sustainability programs, MineSense is doing what many said could not be done: improving mining for people and planet.

We are looking to add an experienced Senior Payroll and Benefits Specialist to our Finance team in Vancouver, British Columbia. Reporting to the Controller, this role is responsible for overseeing and executing the strategy for the company’s payroll function. This individual will act as a subject matter expert for all payroll and benefits‑related inquiries at MineSense.

Job Responsibilities

• Reviews, analyzes and processes semi‑monthly payroll for both Canadian and US operations in Dayforce.
• Reviews and initial approval of monthly payroll for Chile and Peru operations.
• Completes monthly reconciliation and administrative tasks for international payroll.
• Manages system enrollment for new employees and audits/adjusts existing employees as needed. Ensures departing employees are paid accurately and within regulatory requirements.
• Coordinates with People Team to review and authorize payroll related transactions or data adjustments, including salary/wage changes, balance corrections (vacation/leave), and more.
• Manages year end payroll reporting, such as T4’s, W2 etc.
• Manages system reconciliation for payroll and vacation for company operations.
• Completes payroll calculations for hourly employees, including overtime & statutory pay.
• Completes and files WorkSafe related payroll forms/tax returns.
• Acts within company policy when handling payroll, benefits, and leave related inquiries.
• Reviewing and confirming eligibility for enrollment into company benefits plans, including but not limited to Group Retirement Savings, 401k, and applicable health plans (Canada & USA).
• Compiles financial payroll and tax reports for the purpose of internal review and external audit.
• Ensure the company remains fully compliant with payroll regulations, benefits requirements, and employment standards.
• Actively follows and incorporates payroll regulation changes, including CRA/IRS updates, into payroll practices and processes.
• Acts as a subject matter expert and liaison for payroll – organizes and conducts training sessions for existing and new staff as required.
• Coordinates and interacts with federal, provincial, and state (US) entities on special inquiries related to employee payroll & compensation.
• Acts as a key Dayforce subject matter expert, supporting configuration improvements, troubleshooting issues, and enhancing payroll workflows and system functionality.
• Additional duties as occasionally required by your manager.

Qualifications

• Bachelor’s degree in Business Administration, Accounting, Human Resources, or a related field, or an equivalent combination of education and experience.
• 5 or more years of experience processing payroll for medium to large‑sized companies (150+ people).
• Professional payroll & accounting designations are an asset.
• Experienced with payroll systems, specifically Dayforce HCM and BambooHR. Dayforce report programming experience is considered an asset.
• Experience with United States & International payroll is a strong asset.
• Experience in preparing detailed payroll reports.
• Excellent verbal communication and relationship management skills.
• Self‑starter, ability to work independently and in teams.
• Experience working in Microsoft 365, specifically advanced MS Excel knowledge (V‑lookups, pivottables etc.)
• Health & Safety‑conscious individual.
• Payroll Compliance Practitioner (PCP) is considered an asset.
• Legally able to work in Canada.

The salary range is $95,000 - $105,000 a year. The salary offered to the successful candidate will be based on their experience, knowledge and skills they bring to MineSense, market data based on their location as well as internal equity. Keeping this mind, the salary offered can be outside of the range posted.

Benefits

• A competitive salary and bonus.
• Matching RRSP or 401K program (for Canadian and US employees).
• A comprehensive benefit program including an employee assistance program.
• Learning and career development programs and resources (live sessions and on‑demand).
• Transit Subsidy (for roles based in Vancouver, BC).
• Hybrid work (for roles that do not require to be onsite).
• 3 weeks' vacation or more depending on the position.
• Global and local company organized social events and celebrations to connect with your team.

MineSense is an equal opportunity employer and is committed to providing accommodation to individuals with disabilities. Should you require accommodation during the recruitment or hiring process, please feel free to indicate your needs while applying. Information received related to accommodation needs of applicants will be addressed confidentially.

All applications are welcome, even if you don't meet all the requirements, so please do not hesitate to apply.