Senior Operations Coordinator

University of the Fraser Valley; Abbotsford; On-site; CAD 60,000 - 80,000; Full time

Job summary

The University of the Fraser Valley is seeking a Senior Operations Coordinator to provide high-level administrative and operational support to its Executive Directors. The role involves managing priorities, leading a team of Operations Coordinators, and ensuring effective coordination with diverse stakeholders across the university, all while fostering a commitment to diversity and inclusion.

Qualifications

• Minimum five (5) years of office administration experience required.
• Supervisory experience preferred.
• Advanced knowledge of office administration functions.

Responsibilities

• Manage and prioritize competing demands for Executive Directors.
• Provide leadership and direction to Operations Coordinators.
• Coordinate meetings and prepare agendas for the Executive Directors.

Skills

Interpersonal skills

Organizational skills

Communication skills

Leadership

Education

Two-year diploma from a recognized post-secondary institution

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Job Summary

The Senior Operations Coordinator provides high-level administrative and operational support to the Executive Directors overseeing the Student Affairs and Student Academic Affairs portfolios. Serving as the first point of contact for the Executive Directors’ offices, the incumbent assists with managing and prioritizing competing demands. The role includes providing leadership and direction to the Operations Coordinators by setting priorities, delegating tasks, and reviewing completed work. The Senior Operations Coordinator also manages all matters related to the Executive Directors’ calendars, coordinates meetings with internal and external partners, and ensures the Executive Directors are fully prepared for all scheduled meetings and events.

Qualifications

• Completion of a two-year diploma from a recognized post-secondary institution is required.
• Minimum five (5) years of office administration experience is required, preferably at the senior assistant/coordinator level, and preferably in a post-secondary environment or similar complex organization.
• Supervisory experience or experience leading teams is preferred.
• Demonstrates strong interpersonal and written communication skills, with the ability to engage effectively and professionally with diverse stakeholders across all levels of the organization.
• Exceptional organizational and time management skills, with the ability to independently prioritize tasks, manage multiple deadlines, and adapt to changing priorities in a fastpaced environment.
• Demonstrates a high degree of professionalism, discretion, and sound judgment in handling sensitive and confidential information, always maintaining trust and integrity.
• Advanced knowledge of office administration functions, including workflow coordination, executive calendar and records management, accounting practices and financial reporting, and the development of efficient administrative systems to support high-level operations.
• High level of competency in a variety of software applications, including Microsoft Outlook calendar/email, Word, and Excel.
• Demonstrated experience in committee and meeting support, including scheduling, agenda preparation, note-taking, and follow-up.
• Formal or informal learning related to leading in a post-secondary institution (e.g., supervisory skills, educational leadership, indigenization, student success) would be an asset.
• Demonstrated ability to respond to circumstances that involve conflict, vulnerable populations, highly sensitive topics, risk, etc.
  
  

About UFV

The University of the Fraser Valley is located on the traditional territory of the Halq'eméylem-speaking peoples. We express our gratitude and respect for the honour of living and working in Stó:lo Tém:éxw (Stó:lo Land; Stó:lo World). In all that we do, UFV strives to support and honour the Stó:lo peoples goals of self-determination and well-being on these lands. A commitment to Indigenization and Reconciliation is core to our institutional Vision and Integrated Strategic Plan: IYAQAWTXW — which means House of Transformation. This commitment includes the goal of centering Indigenous ways of knowing throughout our organization, recognizing our responsibilities to community, and a multi-year plan to increase the number of Indigenous faculty, staff, and administrators working at UFV.

UFV has campus locations in Abbotsford, Chilliwack, Mission, and Hope in the beautiful British Columbia, and in Chandigarh, India. Recognized as one of BC's top employers, UFV offers a combination of career and lifestyle benefits. Join a team of 1,400 passionate professionals who value integrity, inclusivity and excellence. At UFV, you will serve a vibrant community and shape the future of 15,000 students.

Indigenization, equity, and diversity are essential to our work as a university. A diverse community fosters the inclusion of voices that have been historically underrepresented and marginalized. At UFV, we are committed to recruiting a diverse workforce that represents the community we proudly serve. We encourage applications from Indigenous peoples, members of groups that experience discrimination due to race, colour, place of origin, ancestry, and/or religion, persons who identify as women and 2SLGBTQ+, and persons with disabilities. We invite applicants to complete a confidential self-identification survey as part of the application process. All questions are voluntary, with an option to decline to answer. Information will be used to support efforts to broaden the diversity of the recruitment process, and results are not shared with the selection committee. Inquiries about the survey may be directed to [e-mail] . Learn more about our commitment to diversity and inclusion.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. In an effort to be both environmentally and fiscally responsible, UFV will contact only candidates receiving an interview. We thank all applicants for considering UFV for employment. Shortlisted applicants may be required to undergo a criminal record check and/ or a verification of their education credentials.

UFV is committed to the principle of equity in employment.