Operations Coordinator

SitePartners; Abbotsford; On-site; CAD 55,000 - 70,000; Full time

Job summary

A leading company in the industrial sector seeks an Operations Coordinator for their Abbotsford office. This role involves ensuring an excellent client and employee experience, supporting operations, and maintaining a welcoming office environment. Ideal candidates will have strong organizational skills and be committed to improving processes, with opportunities for growth within a vibrant team.

Benefits

Extended health benefits + health spending account

2 weeks vacation + week off between Christmas and New Years

Brand new company HQ including gym and espresso machine

Company laptop (Apple)

Dogs in the office – Woof!

Qualifications

• 1+ years of experience in office administration or customer service.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.

Responsibilities

• Maintain a clean, organized, and welcoming office environment.
• Provide general administrative support, including scheduling and travel arrangements.
• Support People & Culture Manager with onboarding tasks and coordinate team lunches.

Skills

Organizational skills

Time management

Verbal communication

Written communication

Job description

Who we are: Site is the definitive marketing, branding, advertising, production, digital and communications partner for the industrial sector. We’re a full service agency of 40+ professionals, built to support the construction, manufacturing and resource sectors. With 4 offices across Canada, our strategists, creatives, designers, and producers are dedicated to solving problems and driving growth for our clients.

We are looking for a dynamic and energetic, self-starter to join our Abbotsford office as an Operations Coordinator. Reporting to the Operations Manager, you will be essential in ensuring that our clients and staff have the best experience in our space. This is an exciting opportunity to get involved in all aspects of agency operations, with room to grow!

Who you are:

Own The Work - You can take a task and run with it from beginning to end. In fact, that’s your bread and butter. You have no problem stamping your name on your work at the end of the day because you’re proud of what you accomplished.

Roll Up Your Sleeves - There is no such thing as a small task, you are excited to jump in with both feet. You thrive in an environment where you see something that needs to be done and you can step in to do it. You don’t settle for the status quo, and are always reaching for a way to improve processes.

Lead With Care - You’re happy to work at a place where you know everyone’s names, job titles, and what they’re doing this weekend. You care about supporting others, asking questions before being told someone needs help, and making a direct impact on how the business succeeds.

Responsibilities:

Client & Employee Experience (55%):

• Maintain a clean, organized, and welcoming office environment:
• Ensure cleanliness of common areas, meeting rooms, and kitchen.
• Manage office supply inventory and reordering.
• Coordinate with cleaning services and building maintenance needs.
• Maintain a well-stocked kitchen and ensure access to refreshments.
• Greet and welcome clients and guests in a professional and friendly manner.
• Prepare meeting rooms for client meetings, including refreshments and necessary materials.
• Prepare and send client welcome packages and other gifts as needed.
• Ensure a positive and professional atmosphere in the office.
• Support CEO and Chief of Staff as needed to improve office/client experience and support on special tasks as required.
• Manage office equipment and technology.
• Handle incoming and outgoing mail and deliveries.
• Manage and organize office digital filing systems.

Employee Operations (25%):

• Provide general administrative support to staff, including scheduling, travel arrangements.
• Support People & Culture Manager with new employee onboarding tasks as required.
• Coordinate team lunches and meals as requested.
• Act as a point of contact for employee inquiries and concerns related to office operations.
• Other duties and responsibilities assigned as required.

Administration & Coordination (15%):

• Coordinate and source office vendors and suppliers, when required.
• Assist with special projects and support the different Site entities as required.
• Support People & Culture through anniversary, birthday, and other special event recognition.
• Support the Manager of Finance with data entry and financial records organization.

Events (Up to 10%):

• Partner with People & Culture and Site sister companies to own in-office events from beginning to end.
• Travel to, and support external events as required.

Your qualifications will look like:

• 1+ years of experience in office administration, operations, or customer service is required.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Valid Class 5 drivers license, and access to your own vehicle.
• Able to be in office 5 days a week, with occasional weekend or after-hours work required.
• Able to travel within the Lower Mainland, Canada, and the USA 2-3 times a year.

Benefits of working for SitePartners:

• Competitive salary: $55,000-$70,000 (based on experience)
• Extended health benefits package + health spending account
• 2 weeks vacation + week off between Christmas and New Years
• Brand new company HQ including: gym, espresso machine, sit/stand desks
• Company laptop (apple)
• Dogs in the office – Woof!

Let’s get to work!

If this posting gets you excited, we want to hear from you. Apply to this posting OR send your resume to [e-mail] with “Operations Coordinator + Full Name” in the subject line and let’s get to work!

SitePartners is an equal opportunity employer dedicated to fostering a diverse, equitable, and inclusive workplace where every employee feels valued and empowered. We believe our differences make us stronger and actively seek to build a team that reflects the rich diversity of the communities we serve. We strive to ensure equal opportunities for all employees, regardless of race, ethnicity, gender, sexual orientation, religion, age, disability, or any other unique characteristic, and we are committed to continually improving our practices.

Join us in our commitment to building a workplace where every voice is heard and everyone has the opportunity to make a meaningful impact.

If you require accommodations at any stage of the application or interview process, please let us know, and we will work with you to meet your needs.