Senior Legal Executive Assistant (Hybrid)

Toronto Community Housing; Toronto; Hybrid; CAD 81,000 - 89,000; Full time

Job summary

Toronto Community Housing is seeking an experienced Executive Assistant to support the General Counsel in our Legal Services division. You will manage calendars, coordinate meetings, travel, and prepare materials while safeguarding confidential information and maintaining high professional standards.

This role offers hybrid work, collaboration with senior leaders and Board members, and opportunities to contribute to efficient operations across the legal department.

Qualifications

• Post-secondary degree or diploma in Business Administration or relevant field.
• 5 -10 years of executive administrative assistant experience from an in-house legal department or law firm.
• Strong organizational and project management skills, with strong attention to detail and accuracy.
• Superior communication and interpersonal skills with the ability to work well in a team and with senior stakeholders.
• Ability to handle sensitive and confidential information with tact and professionalism.
• Highly organized with excellent time management and prioritization.
• Adaptable and able to handle multiple tasks in a fast-paced environment.
• Excellent drafting skills for memos, reports and correspondence.
• Excellent customer service skills for inquiries from internal and external stakeholders.
• Ability to work independently with minimal supervision and meet tight deadlines.

Responsibilities

• Provide executive administrative and operational support for the General Counsel.
• Liaise with executive leadership, Board Members, and external stakeholders.
• Manage General Counsel’s calendar and coordinate meetings and travel.
• Prepare materials for daily schedules and meetings and develop meeting materials.
• Coordinate electronic and wet ink signatures for documents.
• Maintain proper naming conventions and electronic filing for contracts and records.
• Prepare and track business expense claims and budgets.

Skills

Executive support

Organizational skills

Communication

Time management

Discretion/confidentiality

Independent work

Drafting skills

Microsoft Office

Adobe Acrobat

Docusign

Education

Post-secondary degree or diploma in Business Administration or relevant field

Tools

Microsoft Office Suite

Adobe Acrobat

Docusign

Job description

Toronto Community Housing is seeking an experienced Executive Assistant to support the General Counsel in our Legal Services division. You will manage calendars, coordinate meetings, travel, and prepare materials while safeguarding confidential information and maintaining high professional standards.

This role offers hybrid work, collaboration with senior leaders and Board members, and opportunities to contribute to efficient operations across the legal department.