Senior Lease Analyst (6-Month Contract)
Colliers
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Benefits offered by this job
Job summary
Colliers in Canada seeks a Senior Lease Administrator, Client Lead to manage lease administration for midsized to large accounts under a global account structure. You will oversee client governance, critical date tracking, and coordination with internal teams and landlords.
Ideal candidates bring 5+ years in lease administration, experience with large portfolios, and proficiency in Colliers360/WorkTrac. This contract role offers hybrid work from Oakville, ON, with Toronto area compensation
Qualifications
- 5+ years in commercial real estate lease administration or related fields.
- Experience with global accounts and 1,000+ leases.
- Proficient with Microsoft Office tools (Word, Excel, PowerPoint).
- Ability to work independently, preferably remotely, with strong time management.
Responsibilities
- Serve as main contact for clients and internal stakeholders on global lease administration matters.
- Understand client objectives, real estate portfolio strategy, and service expectations.
- Maintain lease data and contracts guiding scope, fees, billing in WorkTrac.
- Conduct regular portfolio reviews with clients, presenting updates and metrics.
- Develop and maintain client governance programs, reporting cadence and comms.
- Track expirations, option dates and other critical lease information.
- Oversee global team delivery per client process and contract.
- Lead client pitches and establish ongoing internal communication cadence.
Skills
Education
Tools
Job description
As one of Canada’s leading commercial real estate services firms, we are driven by our mission to accelerate success for our people, clients, and communities.
As one of Canada’s leading commercial real estate services firms, we are driven by our mission to accelerate success for our people, clients, and communities.
- Please note this is initially a Contract role (6-months)***
- This is a hybrid working arrangement out of Oakville, ON.***
The Senior Lease Administrator, Client Lead is responsible for managing Lease Administration functions and implementations, client and vendor relationships, and centralizing, establishing and producing schedules, reports, communication plans, and process flow for the Lease Administration team. The focus within this role will be midsized to large accounts of high complexity and/or under a global account management structure.
- Serve as the main point of contact for clients and internal stakeholders regarding global lease administration matters.
- Understand client business objectives, real estate portfolio strategy, and service expectations.
- Maintain thorough understanding of client agreements for assigned accounts including boundaries of scope of work, fee structure, billing frequency and payee information. Ensure this information has been correctly entered and maintained as a client contract in WorkTrac.
- Conduct regular meetings and reviews with clients to present portfolio updates, key metrics, and performance reports.
- Develop and maintain strong client governance programs such as reporting cadence, communication methods, business reviews, etc.
- Track, maintain, and communicate all expirations, option exercise dates, and other critical information.
- Drive toward achieving a net promoter score representative of strong service delivery and client relationships.
- Proactively identify account related risks and formulate appropriate mitigation strategies; project manage through solution.
- Oversee and ensure global team is delivering services per the client specific process and contract.
- Participate in presentations to new or existing clients for new business pitches.
- Establish weekly calls and ongoing internal communications cadence with global lease admin account team members to review work, discuss outstanding issues and determine appropriate actions.
- Prepare and lead with impactful communication and professional presence.
- General understanding of AI technology and openness to adapting to the evolution of technology.
- Oversee the abstraction or input of rental obligations related to leases and all other important lease information as stipulated by client abstraction standards for assigned accounts.
- Provide final QC for abstraction process as may be required for assigned accounts.
- Demonstrate working knowledge of Colliers360, dashboards, WorkTrac, etc.
- Confirm and approve monthly client billing. Responsible for ensuring that all pass-through expenses are billed in accordance with contract and internal process.
- Review recovery clauses, set up recovery pools, calculate actual recovery expenses for each tenant, and review caps, base years, and non-standard exclusions.
- Prepare monthly rental payment schedules.
- Track A/R for assigned clients and elevate to appropriate parties.
- Reconcile accounts with outstanding balances and work with Landlords and clients to resolve any disputes.
- Assist with monitoring, reviewing and approving all Rent, CAM, Operating Expense, Tax and Insurance payments to Landlords, including reviewing leases to insure accuracy of all charges.
- Review and validate Consumer Price Index adjustments as provided in legal documents.
- Maintain file systems, including the data integrity of information contained in the database application used for tracking all Tenant and Lease related data.
- 5+ years of relevant experience in the commercial real estate lease administration industry and/or accounting and property management fields having worked in either (or both) the Landlord or Tenant sector.
- Associate or bachelor’s degree in business, accounting, real estate, or similar field preferred.
- Working experience with commercial real estate database applications such as Visual Lease, APEX, ProLease, CoStar, WorkTrac, Lucernex, Planon, Manhattan, or other portfolio management database systems.
- Expertise and documented success working on multi-line global accounts with 1,000+ leases and global account management structure.
- Intermediate proficiency level with Microsoft Office tools (Word, PowerPoint, Excel, OneNote, etc.).
- Thorough knowledge of FASB / IFRS accounting rules and general accounting principles preferred.
- Must be effective and have successful track record of working independently, preferably remotely, and possess strong time management skills.
Pursuant to the laws regarding job postings where the position is, Colliers disclosing the following information:
Approximate Compensation Range for Role: $69,710 to $69,710
Area/Location Specific: Toronto, ON
Our Compensation ranges are determined by role, level, and location. The range displayed on this job posting reflects the minimum and maximum target for new hire salaries for the position across all CAN locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.
This posting is for an existing vacancy within our organization.
Colliers does not use AI-enabled tools to sort or decline applications. All decisions are made by our talent acquisition team.
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Work on cutting-edge initiatives that shape our communities, drive our growth, and make a tangible impact.
Advance your career and achieve your goals with industry-leading training and development programs.
Enjoy a comprehensive and flexible benefits package along with competitive compensation that rewards your contributions and supports your well-being.
Join our enterprising team where innovation thrives, collaboration is key, and our people are empowered to be their authentic selves and do their best work.
Our robust North American Diversity & Inclusion Program features eight Employee Resource Groups (ERGs), where you can connect, learn, and contribute to a diverse and supportive community. Learn more: https://www.collierscanada.com/en-ca/careers/diversity-and-inclusion
Join a global team of 28,000 professionals across 70 countries, where you'll expand your network and learn from experts in a dynamic international community. Accelerate your career and enhance your expertise as you connect and collaborate with top talent around the world.
Applicants must be currently authorized to work in Canada on a full-time basis. The employer will not sponsor applicants for work visas.
Colliers is an equal opportunity employer and values diversity in its workforce. Colliers encourages applications from all qualified individuals and will accommodate applicants' disability-related needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process. If you require a disability-related accommodation to participate in the recruitment process, please contact the recruitment team by email at careers@colliers.com.
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