Administrative & Marketing Specialist

Colliers International; Toronto; Hybrid; CAD 48,000 - 77,000; Full time

Job summary

Colliers International in Toronto, ON is seeking an Administrative & Marketing Specialist (Brokerage Project Specialist) to join our team. You will support marketing, operations, and transaction management with a strong business acumen and entrepreneurial spirit, becoming an integral part of the team’s success.

You will help manage transactions, maintain databases, and collaborate on proposals with Colliers Marketing, while networking and learning about the local market.

Qualifications

• 2+ years of sales or administrative experience in a professional environment.
• Adobe InDesign experience required.
• Commercial real estate experience is an asset.
• Proficient in MS Office (Word, Outlook, Excel, PowerPoint).
• Strong written and verbal communication.

Responsibilities

• Oversee the team’s transactions, tracking critical dates and updating clients and colleagues.
• Maintain company databases to track prospects and opportunities.
• Create/format proposals and presentations with Colliers Marketing for marketing collateral.
• Attend local business events, network, and participate in client meetings.
• Process lease/amendment paperwork, create vouchers, collect documentation, and coordinate communications.

Skills

Sales experience

Administrative support

MS Office

Excellent communication

Real estate knowledge

Tools

Adobe InDesign

MS Office

Job description

Accelerate your success at Colliers.

Why Colliers?

As one of Canada’s leading commercial real estate services firms, we are driven by our mission to accelerate success for our people, clients, and communities.

A career at Colliers gives you the opportunity to make an impact, advance your career, and collaborate with top-tier talent. Don’t just take our word for it – we’ve been recognized as a top employer on a number of prestigious lists, including Best Workplaces in Canada, Best Workplaces with Most Trusted Executive Teams, among others.

**this position is hybrid (4 days on site), based out of our Downtown Toronto, ON office**

About you

As an Administrative & Marketing Specialist (internally known as Brokerage Project Specialist), you are an experienced professional looking to take the next step of your career in commercial real estate! Your background includes delivering exceptional sales support to internal and external clients. In this position, you will be supporting marketing, operational duties and transactional management with a high level of business acumen and entrepreneurial spirit – which means YOU will be an integral part of the team’s success.

In this role, you will…

• Help oversee the team’s transactions, tracking critical dates and regularly updating clients and colleagues
• Maintain company databases to track prospects and business opportunities
• Create/format proposals and presentations, collaborating with Colliers Marketing to help curate team marketing collateral
• Bring a great attitude in learning the business and local marketplace by attending local business and industry events, networking, and participating in client meetings
• Process executed lease/amendment paperwork, create vouchers, collect pertinent documentation, sending tenant/property eblasts, create market surveys, print tour books, schedule tenant tours, etc.

What you’ll bring

• At least 2+ years of sales or administrative experience in a professional environment (preferably real estate, sales, legal, architectural, construction or related)
• Adobe Creative Suite (InDesign) experience required
• Commercial real estate experience is an asset
• High proficiency in MS Office Suite (Word, Outlook, Excel, PowerPoint)
• High level of initiative and excellent communications skills, both oral and written

Pursuant to the laws regarding job postings in Toronto, ON Colliers is disclosing the following information:

Approximate Salary Range for this Role: $48,112/year - $76,905/year

Our salary ranges are determined by role, level, and location. The range displayed on this job posting reflects the minimum and maximum target for new hire salaries for the position across all Canada locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

Colliers does not use AI-enabled tools to sort or decline applications. All decisions are made by our talent acquisition team.

This posting is for an existing vacancy within our organization.

What we offer:

Innovative projects:

Work on cutting-edge initiatives that shape our communities, drive our growth, and make a tangible impact.

Career growth:

Advance your career and achieve your goals with industry-leading training and development programs.

Competitive benefits & compensation:

Enjoy a comprehensive and flexible benefits package along with competitive compensation that rewards your contributions and supports your well-being.

Collaborative culture:

Join our enterprising team where innovation thrives, collaboration is key, and our people are empowered to be their authentic selves and do their best work.

Diversity, Equity & Inclusion:

Our robust North American Diversity & Inclusion Program features eight Employee Resource Groups (ERGs), where you can connect, learn, and contribute to a diverse and supportive community. Learn more: https://www.collierscanada.com/en-ca/careers/diversity-and-inclusion

Global network

Join a global team of 28,000 professionals across 70 countries, where you’ll expand your network and learn from experts in a dynamic international community. Accelerate your career and enhance your expertise as you connect and collaborate with top talent around the world.

Applicants must be currently authorized to work in Canada on a full-time basis. The employer will not sponsor applicants for work visas.

Colliers is an equal opportunity employer and values diversity in its workforce. Colliers encourages applications from all qualified individuals and will accommodate applicants’ disability-related needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process. If you require a disability-related accommodation to participate in the recruitment process, please contact the recruitment team by email at [e-mail].