Senior Labour & Employment Litigation Assistant

Cartel Inc.; Toronto; Hybrid; CAD 72,000 - 88,000; Full time

Benefits offered by this job

Hybrid work schedule

Job summary

Cartel Inc. is seeking a Senior Labour & Employment Litigation Assistant to support a busy, sophisticated practice and collaborate with lawyers who value experience and initiative. The role offers a hybrid schedule with 3 days in the office and a competitive salary.

You will manage multiple matters, draft legal documents, monitor deadlines, and coordinate with clients and internal teams to ensure efficient case progression.

Qualifications

• 5+ years of experience as a Legal Assistant, preferably in labour and employment litigation.
• Strong knowledge of court rules, filing procedures, and administrative tribunal processes.
• Exceptional organizational, time management, and multitasking skills to support multiple lawyers.
• Ability to anticipate practice needs and manage litigation timelines proactively.
• Experience preparing Tables of Contents (TOC) and Tables of Authorities (TOA).
• Strong written and verbal communication skills with lawyers, clients, and internal teams.
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint, OneNote), Adobe, and document management systems such as NetDocuments.
• Expertise in preparing accurate and compliant legal documentation and correspondence.
• Knowledge of legal terminology and law firm operations; a Bachelor’s degree is considered an asset.

Responsibilities

• Provide high-level administrative and litigation support to multiple lawyers, coordinating with internal teams.
• Initiate and manage litigation matters, including creating and maintaining client files within firm standards.
• Monitor court and administrative deadlines, proactively identifying timeline issues and alerting lawyers as needed.
• Draft, coordinate, and finalize legal documents, correspondence, and materials for filing with courts and administrative agencies.
• Manage e-filings in accordance with applicable court and agency rules.
• Maintain accurate filing of documents and case materials within the firm’s document management systems.
• Correspond with clients to obtain required information and documentation to support ongoing matters.
• Coordinate transcription of audio recordings and assist with preparation and assembly of legal documents.
• Maintain lawyer contact lists and support general practice administration.
• Submit weekly task logs outlining ongoing assignments and assist with review of client pre-bills.

Skills

Court rules knowledge

Filing procedures

Time management

Multitasking

Legal documentation

Client communication

Organizational skills

Attention to detail

Education

Bachelor’s degree

Tools

Microsoft Office 365

Adobe

NetDocuments

Job description

Senior Labour & Employment Litigation Assistant

Some opportunities stand out because of the work. Others because of the people. This one has both. We’re looking for a Senior Labour & Employment Litigation Assistant to join Our Client, a highly respected firm, where talented people, interesting work, and a strong sense of team come together. You will be supporting a busy and sophisticated labour & employment practice while working alongside lawyers who value experience, initiative, and the people behind the work. The culture is smart, welcoming, and genuinely down-to-earth, and the firm has built a reputation that speaks for itself. Add a competitive salary and a hybrid schedule with 3 days in the office, and you have an opportunity that’s well worth a closer look.

Salary: Up to $80K

Key Responsibilities

• Provide high-level administrative and litigation support to multiple lawyers, coordinating with internal teams including calendar and billing departments.
• Initiate and manage litigation matters, including creating and maintaining client files within firm standards.
• Monitor court and administrative deadlines, proactively identifying timeline issues and alerting lawyers as needed.
• Draft, coordinate, and finalize legal documents, correspondence, and materials for filing with courts and administrative agencies, including service on other parties.
• Manage e-filings in accordance with applicable court and agency rules.
• Maintain accurate and timely filing of documents and case materials within the firm’s document management systems.
• Correspond with clients to obtain required information and documentation to support ongoing matters.
• Coordinate transcription of audio recordings and assist with the preparation and assembly of legal documents with office services.
• Maintain lawyer contact lists and support general practice administration.
• Submit weekly task logs outlining ongoing assignments and projects, and assist with the review and revision of client pre-bills as required.

Qualifications

• Minimum 5 years’ experience as a Legal Assistant, preferably within labour and employment litigation.
• Strong knowledge of court rules, filing procedures, and administrative tribunal processes.
• Exceptional organizational, time management, and multitasking skills, with the ability to support multiple lawyers and manage competing deadlines.
• Demonstrated ability to anticipate practice needs and manage litigation timelines proactively.
• Advanced experience preparing Tables of Contents (TOC) and Tables of Authorities (TOA).
• Strong written and verbal communication skills, with the ability to interact effectively with lawyers, clients, and internal teams.
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint, OneNote), Adobe, and document management systems such as NetDocuments.
• Expertise in preparing accurate and compliant legal documentation and correspondence.
• Knowledge of legal terminology and law firm operations; a Bachelor’s degree is considered an asset.