Senior IT Project Coordinator - Budget & Forecasting

Affinity; New Westminster; On-site; CAD 60,000 - 90,000; Full time

Job summary

Affinity is seeking a Project Coordinator to support a Budgeting and Forecasting replacement project in the public sector. The role involves planning, budgeting, vendor coordination, governance, onboarding, and robust reporting.

Ideal candidates will have 7+ years in IT project coordination, strong financial reporting experience, and proficiency with MS Office, MS Project Online, SharePoint, and OneDrive. Public sector experience is a plus.

Qualifications

• Minimum 7 years of IT project and project coordination experience.
• Experience managing project financials and producing regular financial reports.
• Previous vendor contract coordination experience.
• Strong organizational and time management skills.
• Strong analytical, communication, and writing skills.
• Ability to gather, analyze, and consolidate information from multiple sources.
• Proficiency with Microsoft Office tools, including Outlook, Word, Excel, PowerPoint, and Visio.
• Experience with Microsoft Project Online, SharePoint, and OneDrive.
• Strong attention to detail and ability to work in a fast-paced environment.
• IT infrastructure experience is highly desirable.
• Public sector experience is an asset.

Responsibilities

• Plan and organize project activities, goals, objectives, work packages, schedules, and risks.
• Maintain project plans, tracking lists, milestones, deliverables, and dependencies.
• Identify issues, recommend solutions, and support timely resolution of project risks and blockers.
• Assist with project budgets, funding coordination, evaluations, and success measures.
• Coordinate project meetings, prepare agendas and minutes, and track action items and decisions.
• Prepare status reports, project correspondence, analyses, recommendations, and other documentation.
• Monitor project progress against milestones, schedules, budgets, and approved scope.
• Support project budget development, monitoring, and administration.
• Produce month-end, quarterly, and annual financial reports covering current spend, spending burn rate, actuals, and forecasts.
• Review and reconcile monthly variance reports and support invoice processing within defined authority levels.
• Support procurement specifications and consultant/vendor selection processes.
• Coordinate vendor activities and monitor timeliness, contract compliance, and service quality.
• Work with Strategic Sourcing on resource hiring, contract extensions, contract follow-ups, and purchase order maintenance.
• Maintain project governance documentation and ensure funding approvals and project-gate paperwork are completed, reviewed, and submitted.
• Maintain project records and documentation, including SharePoint materials.
• Support project close-out and update relevant documentation.
• Coordinate new-hire onboarding, account and system access, access cards, hardware preparation, and setup testing.
• Provide new-hire orientation materials and documentation.
• Coordinate offboarding, including access termination and return of hardware and access cards.

Skills

Project coordination

Financial reporting

Vendor coordination

MS Office

MS Project Online

SharePoint

Communication

Tools

outlook

Job description

Affinity is seeking a Project Coordinator to support a Budgeting and Forecasting replacement project in the public sector. The role involves planning, budgeting, vendor coordination, governance, onboarding, and robust reporting.

Ideal candidates will have 7+ years in IT project coordination, strong financial reporting experience, and proficiency with MS Office, MS Project Online, SharePoint, and OneDrive. Public sector experience is a plus.