Senior Executive Assistant to Deputy Chief, Communications

City of Toronto; Toronto; On-site; CAD 70,000 - 76,000; Full time

Job summary

City of Toronto is seeking a seasoned administrative professional to support the Deputy Chief/Director, Communications. The role involves managing calendars, travel, and meeting coordination, with responsibility for preparing briefings, reports, and contracts.

Ideal candidates have extensive experience with office software suites, strong organizational abilities, and the skill to handle confidential information with discretion while liaising with Councillors and city staff.

Qualifications

• Excellent organizational and time management skills.
• Excellent written and oral communication abilities.
• Ability to exercise independent judgment and discretion with confidential matters.
• Experience providing admin support to senior management.
• Experience coordinating meetings and events.

Responsibilities

• Performs senior-level administrative tasks including project coordination and reporting.
• Liaises with internal divisions and external parties on behalf of Deputy Chief and management team.
• Prepares documents, summaries and reports for Council and management.
• Manages Deputy Chief's schedule and travel arrangements, interviews and meetings.
• Attends meetings, takes minutes and tracks follow-up actions.
• Coordinates events, workshops and management meetings.

Skills

Organizational skills

Communication skills

Independent judgment

Tools

Word

Access

PowerPoint

Outlook

Excel

Kronos

RPGS

Job description

City of Toronto is seeking a seasoned administrative professional to support the Deputy Chief/Director, Communications. The role involves managing calendars, travel, and meeting coordination, with responsibility for preparing briefings, reports, and contracts.

Ideal candidates have extensive experience with office software suites, strong organizational abilities, and the skill to handle confidential information with discretion while liaising with Councillors and city staff.