Senior Executive Assistant

Raise; Toronto; On-site; CAD 100,000 - 125,000; Full time

Job summary

An established hiring firm is seeking a Senior Executive Assistant to provide comprehensive support to senior executives in a dynamic and fast-paced environment. This role requires exceptional organizational skills and the ability to manage complex tasks efficiently. You will be a trusted partner, ensuring the smooth operation of the executive's office while contributing to the overall success of the organization. Join a forward-thinking company that values diversity and inclusion, and be part of a team that connects professionals with meaningful work in the energy sector.

Qualifications

• 10+ years of executive support experience in a corporate environment.
• Proficiency in Microsoft Office Suite is essential.

Responsibilities

• Manage complex calendars and travel arrangements for executives.
• Serve as a primary contact for internal and external stakeholders.

Skills

Executive-level support

Communication skills

Problem-solving skills

Project management

Microsoft Office Suite

Education

High school diploma

Post-secondary education in business administration

Tools

SAP

Workday

Job description

Get AI-powered advice on this job and more exclusive features.

Direct message the job poster from Raise

Recruitment Advisor - Western Canada at Raise

• Pay Rate: $50.00/hour, depending on experience
• Contract Length: 1 year, with possibility of extension

• Location: Toronto, Ontario

Raise is currently hiring a Senior Executive Assistant on behalf of our client. They’re expanding their team to meet growing needs, making this a unique opportunity to work with an industry leader. Our client is one of North America's leading energy infrastructure companies with operations in natural gas, oil, and power industries throughout Canada, the United States, and Mexico.

Note: The primary pay rate is based on T4 classification; however, we will also consider applications from candidates interested in an INC classification, where applicable.

Description

The Senior Executive Assistant in this role will provide comprehensive and confidential support to senior executives. This role requires exceptional organizational abilities, proactive problem-solving skills, and the ability to manage complex tasks in a fast-paced, dynamic environment. The successful candidate will be a trusted partner to the executive, ensuring the efficient and effective operation of their office and contributing to the overall success of the organization.

Responsibilities

• Executive Support:
  • Manage the executive's complex calendar, including scheduling meetings, appointments, and travel arrangements, while optimizing their time and prioritizing commitments.
  • Anticipate the executive's needs and proactively prepare materials, agendas, and itineraries for meetings and travel.
  • Screen and prioritize incoming communications (phone calls, emails, mail), responding or redirecting as appropriate, and ensuring timely follow-up.
  • Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.
  • Coordinate and organize meetings, including booking venues, arranging catering, and managing logistics.
  • Prepare expense reports and ensure compliance with company policies.
  • Handle highly confidential information with discretion and integrity.
• Communication and Relationship Management:
  • Serve as a primary point of contact for internal and external stakeholders, including senior executives, board members, clients, and partners.
  • Build and maintain strong relationships with key individuals, fostering effective communication and collaboration.
  • Communicate effectively and professionally, both verbally and in writing, with individuals at all levels of the organization.
  • Act as a liaison between the executive and their team, ensuring clear and consistent communication of information and directives.
• Project and Administrative Support:
  • Manage and track projects, ensuring deadlines are met and deliverables are completed.
  • Assist with the preparation and monitoring of budgets.
  • Organize and maintain electronic and paper filing systems, ensuring efficient retrieval of information.
  • Coordinate department activities, events, and initiatives as required.
  • Develop and implement administrative processes and procedures to improve efficiency and effectiveness.
• Other duties: Perform other duties and responsibilities as assigned.

Qualifications

• 10+ years of experience providing executive-level support to senior executives in a corporate environment.
• Experience in the energy industry is an asset.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Experience with other relevant software (e.g., SAP, Workday) is an asset.
• Experience with managing complex calendars, including scheduling meetings, appointments, and travel arrangements.
• Experience with managing and tracking projects, ensuring deadlines are met and deliverables are completed.
• Strong communication and interpersonal skills: Ability to communicate effectively and professionally with individuals at all levels, both verbally and in writing.
• High school diploma required; post-secondary education or certification in business administration or a related field is preferred.
• Proactive and problem-solving skills: Ability to anticipate needs, identify potential issues, and develop solutions independently.

Looking for meaningful work? We can help.

Raise is an established hiring firm with over 65 years of experience. We strive to build teams that reflect the diversity of the communities we work in and encourage applications from traditionally underrepresented groups. We value diversity and inclusion and encourage all qualified people to apply. Connecting professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We have a dedicated webpage for accommodations where you can learn more about what we offer, and request accommodation: https://raise.jobs/accommodations/

Raise will never ask you for personal or banking information during the application process. If you are ever unsure about the legitimacy of this or another job posting by Raise (or have any other questions), please contact us at [phone] or [e-mail]