Executive Assistant

RingCentral, Inc; Newmarket; On-site; USD 88,000 - 127,000; Full time

Job summary

An established industry player is seeking a highly motivated Executive Assistant to provide essential support to its finance team. In this dynamic role, you will manage complex calendars, coordinate travel arrangements, and assist in preparing presentations. Your ability to thrive in a fast-paced environment, coupled with superb communication skills, will be key to your success. This innovative firm offers a comprehensive benefits package, including health insurance, wellness programs, and generous parental leave. Join a team that values diversity and is committed to your professional growth.

Benefits

Comprehensive medical, dental, vision insurance

401K match

Paid time off

Wellness programs

Pet insurance

Employee Assistance Program

Student loan refinancing assistance

Emergency backup care

Employee perks and discounts program

Paid parental leave

Qualifications

• 8-10+ years of experience supporting C-level executives.
• Expertise in calendar management and travel arrangements.
• Strong communication skills and ability to handle confidential information.

Responsibilities

• Provide administrative support to the Executive finance team.
• Manage travel bookings and expenses.
• Organize company events and meetings.

Skills

Executive Assistance

Calendar Management

Communication Skills

Event Management

Confidentiality

Travel Coordination

Team Collaboration

Education

Bachelor's Degree

Professional Certification in Administration

Tools

Concur

Microsoft PowerPoint

Microsoft Excel

Job description

Say hello to opportunities.

It's not everyday that you consider starting a new career. We're RingCentral, and we're happy that someone as talented as you is considering this role. First, a little about us, we're a $2 Billion annual revenue company with double digit Annual Recurring Revenue (ARR) and a $93 Billion market opportunity in UCaaS, Contact Center and AI-powered adjacencies. We invest more than $250 million annually to ensure our AI-enabled technology and platforms meet or exceed the needs of our customers.

RingSense AI is our proprietary AI solution. It's designed to fit the business needs of our customers, orchestrated to be accurate and precise, and built on the same open platform principles we apply to our core software solutions.

This is where you and your skills come in: We are looking for a highly motivated, over-achieving, hands on Executive Assistant who can embrace a well-paced, dynamic environment to provide executive administrative support to the finance team.

Qualifications:

• We need a professional EA that has supported at the C-level with at least 8-10+ years of experience.

• We need a candidate that understands heavy calendars, experience using Concur as a system for expenses (desirable but training will be provided), PowerPoint expertise for building presentations, Excel for budgets, event management experience, and someone who strives in a team environment, knows proper business etiquette, understands confidentiality and can be a business partner for their executive.

• Previous experience with extensive international and domestic travel arrangements, meeting preparation, as well as knowledge and expertise in customer experience are required.

• The individual should be an effective communicator who can embrace our technological unified communication business and hit the ground running.

• This responsible position would suit an individual with a multitude of office admin skills, ability to handle confidential information and experience gained within a similar small to medium professional environment.

• You will have superb communication talents and enjoy working under deadlines with accuracy.

• A friendly, professional and warm team approach is crucial to fit into this fast-growing company.

Responsibilities:

• Providing admin support to the Executive finance team including but not exclusively: travel bookings, team functions, consolidating presentations, attending meetings as requested, taking minutes and action points.

• Managing expenses

• Supporting organization of employee meals during meetings

• General administration duties

• Project managing the planning and follow-up of meetings

• Supporting organizing company events

What we offer:

• Comprehensive medical, dental, vision, disability, life insurance

• Health Savings Account (HSA), Flexible Spending Account (FSAs) and Commuter benefits

• 401K match and ESPP

• Paid time off and paid sick leave

• Wellness programs including 1:1 coaching and meditation guidance

• Paid parental and pregnancy leave and new parent gift boxes

• Family-forming benefits (IVF, Preservation, Adoption etc.)

• Emergency backup care (Child/Adult/Pets)

• Pet insurance and Pet Telehealth

• Employee Assistance Program (EAP) with counseling sessions available 24/7

• Free legal services that provide legal advice, document creation and estate planning

• Employee bonus referral program

• Student loan refinancing assistance

• Employee perks and discounts program

RingCentral is an equal opportunity employer that truly values diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We are committed to providing reasonable accommodations for individuals with disabilities during our application and interview process. If you require such accommodations, please click on the following link to learn more about how we can assist you.

If you are hired in California the compensation range for this position is between $88,550 -$126,500 for full-time employees, in addition to eligibility for variable pay, equity, and benefits. Benefits may include, but are not limited to, health and wellness, 401k, ESPP, vacation, parental leave, and more! The salary may vary depending on your location, skills, and experience