Executive Assistant

Randstad Canada; Mississauga; On-site; CAD 100,000 - 120,000; Full time

Job summary

Join a thriving company as an Executive Assistant, supporting C-Suite executives in a dynamic environment. This role offers the opportunity to manage diverse administrative tasks, coordinate schedules, and maintain smooth operations while ensuring confidentiality. With a focus on organization and communication, you'll thrive in a fast-paced setting, contributing to the success of top executives. Enjoy competitive salary and benefits, including health and dental coverage, and on-site parking. If you're proactive and detail-oriented, this position is perfect for you!

Benefits

Health and Dental Benefits

On-site parking

Business Casual Dress Code

Qualifications

• 5+ years of experience as an Executive Assistant or in a senior administrative role.
• Proficiency in Microsoft Office Suite and ability to manage multiple priorities.

Responsibilities

• Manage calendars for C-Level executives and coordinate schedules.
• Prepare reports and presentations, and handle email communications.

Skills

Organizational Skills

Communication Skills

Time Management

Microsoft Office Suite

Problem-Solving Skills

Confidentiality

Tools

PowerPoint

Job description

Our client is seeking a highly organized and proactive Executive Assistant to support their C-Suite Executives. Join a close-knit team in a thriving company located in the Peel Region!

The daily responsibilities include managing administrative tasks, coordinating schedules, and ensuring smooth operations. The ideal candidate will have excellent communication skills, meticulous attention to detail, and the ability to handle confidential information discreetly.

If you are proactive, trustworthy, organized, and resilient, we want to hear from you!

Advantages

• Salary ranging from $100,000 to $120,000 annually
• Health and Dental Benefits
• On-site parking
• Business Casual Dress Code

Responsibilities

• Manage calendars for up to three C-Level executives and the Director of Operations, including scheduling meetings and appointments.
• Handle email communications, drafting and responding on behalf of the executives.
• Prepare reports, presentations, and other documents using PowerPoint.
• Arrange travel plans and itineraries within the GTA and across Canada.
• Coordinate projects and events.
• Serve as the primary contact between executives and internal/external stakeholders.
• Complete expense reports and manage documents.
• Document meetings with minutes and action items.
• Manage projects with an emphasis on budget control and operational efficiency.

Qualifications

Must-Have:

• At least 5 years of experience as an Executive Assistant or in a senior administrative role.
• Advanced organizational and time management skills.
• Excellent written and verbal communication skills, demonstrating professionalism.
• Proficiency in Microsoft Office Suite and other relevant software.
• Ability to thrive in a fast-paced environment with multiple priorities.
• Discretion and ability to protect confidential information.
• High energy, proactive approach, and problem-solving skills.

Nice-to-Have:

• Experience in a regulated, fast-paced industry.
• Experience with owner-operated businesses.
• Project management experience.
• Knowledge of automation and AI tools.

Summary

If interested, please apply online today with your resume. We thank all applicants; however, only those selected for an interview will be contacted.

Randstad Canada is dedicated to fostering a diverse workforce and promoting equity, diversity, and inclusion throughout our employment practices. We are committed to providing an accessible workplace and encourage candidates to specify any accommodation needs during the application process.