Senior Executive Assistant

UNC Health; Raleigh; On-site; CAD 49,000 - 70,000; Full time

Job summary

UNC Health in Raleigh, NC seeks a proactive executive administrator to support the Chief Medical Officer and Chief Nursing Officer. This role manages calendars, coordinates leadership meetings and communications, and handles sensitive information with discretion.

You will work closely with physicians, nurses, and executives to track strategic priorities, board materials, and leadership initiatives in a highly visible capacity.

Qualifications

• Four years of high level administrative/office management experience; preferably in support of a vice-president or president of an organization.

Responsibilities

• Provide executive-level administrative support to the Chief Medical Officer and Chief Nursing Officer, coordinating priorities and enabling timely follow-through.
• Communicates with directors; distributes agendas and minutes for meetings; tracks data and project reports.
• Screens calls, manages calendars, and schedules meetings, travel, and conferences for executives.
• May assist with budget tracking and office operations as needed.

Education

High school diploma or GED

Tools

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Calendar management

Meeting planning

Job description

Description

Your passion belongs at UNC Health. Join more than 56,000 teammates working together to improve the health and well-being of the communities we serve across North Carolina.

Summary

Provides integrated support across clinical operations, quality and safety initiatives, medical/nursing staff governance, and executive communications. This role ensures alignment and coordination between physician and nursing leadership priorities. Must be able to represent both executives credibly across medical staff, nursing, administrative, and Board audiences.

This is a unique opportunity to work closely with the Chief Medical Officer and Chief Nursing Officer and play an integral role in supporting clinical and nursing leadership priorities across the organization. In this highly visible position, you will partner with physician, nursing, administrative, and executive leaders to coordinate executive priorities, leadership meetings and committees, communications, briefing and Board materials, and follow-through on key initiatives. The role will also support the coordination and tracking of strategic priorities, quality and patient safety initiatives, regulatory readiness activities, and organizational goals, helping ensure important actions and decisions move forward.

We are seeking a proactive, highly organized professional who can anticipate the needs of executive leadership, manage complex calendars and competing priorities, build strong relationships across the organization, and handle sensitive or high-stakes information with discretion. Experience supporting senior leadership within a complex healthcare environment and familiarity with medical staff or nursing governance, quality and patient safety, and/or regulatory activities is preferred.

Responsibilities

• This position will provide executive-level administrative support to the Chief Medical Officer and Chief Nursing Officer. Anticipates needs related to schedules, activities, and priorities and provides administrative and/or clerical support to fulfill perceived needs. Supports the coordination and tracking of executive priorities, key initiatives, and organizational goals to facilitate timely follow-through.
• Communicates, follows up and acts as a liaison with department directors regarding project and report data due to Vice President. Ensures agenda, power point and documents for discussion are distributed in advance to meeting attendees. Prepares and distributes minutes of meetings.
• Screens telephone calls, visitors and appointments. Provides information or refers appropriately. Opens, reads and screens mail addressed to supervisor. Responds to routine correspondence as instructed. Responds to email as instructed.
• Schedules calendar commitments for directors and executives. Arranges meetings, conferences and travel logistics for executives and officials. Schedules high-level executives.
• May occasionally assist with budget tracking and administrative operations for the Chief Medical Officer and Chief Nursing Officer offices as needed.
• Organizes supervisor’s files (electronic and paper). Ensures materials are readily accessible and that file maintenance is current. Maintains confidentiality of information.

Other Information

Other information:

Education Requirements

• High school diploma or GED required; higher-level degree may satisfy this requirement.

Licensure/Certification Requirements

• No licensure or certification required.

Professional Experience Requirements

• Four years of high level administrative/office management experience; preferably in support of a vice-president or president of an organization.

Knowledge/Skills/and Abilities Requirements

• Microsoft products: Outlook, Word, Power Point, communication and computer skills, time management, technical skills, calendar management, and meeting planning

Job Details

Legal Employer: NCHEALTH
Entity: UNC REX Healthcare
Organization Unit: Rex VP Patient Care Svcs
Work Type: Full Time
Standard Hours Per Week: 40.00
Salary Range: $24.98 - $35.91 per hour (Hiring Range)
Pay offers are determined by experience and internal equity
Work Assignment Type: Onsite
Work Schedule: Day Job
Location of Job: US:NC:Raleigh
Exempt From Overtime: Exempt: No
This position is employed by NC Health (Rex Healthcare, Inc., d/b/a NC Health), a private, fully-owned subsidiary of UNC Heath Care System. This is not a State employed position.
Qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, status as a protected veteran or political affiliation.
UNC Health makes reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as applicants and employees with disabilities. All interested applicants are invited to apply for career opportunities. Please email [e-mail] if you need a reasonable accommodation to search and/or to apply for a career opportunity.