Senior Event Coordinator, Special Projects

SQUAMISH NATION; West Vancouver; On-site; CAD 58,000 - 81,000; Full time

Benefits offered by this job

Extended medical and dental

Pension matching

Supplementary savings

Professional development budget

Job summary

Squamish Nation, based on the North Shore of Vancouver, seeks a Senior Event Coordinator for Special Projects to drive events, workshops, and community programs through the NTTC. Reporting to the Manager, Special Projects, you will coordinate operations, engage sponsors and partners, and ensure inclusive, culturally grounded experiences.

The role requires 3–4 years of end-to-end events experience, strong vendor and budgeting skills, and proficiency in Office tools, with the aim of delivering

Qualifications

• Minimum 3–4 years of full-cycle events management experience.
• Experience coordinating fundraising initiatives, donor relations, and galas.
• Skills in vendor relations, budgeting, and stakeholder engagement.
• Proficiency with Microsoft Office and desktop publishing software.

Responsibilities

• Lead planning, coordination, and execution of events and special projects for NTTC.
• Oversee venue selection, vendor management, permits, staffing, and scheduling.
• Plan and deliver NTTC's annual fundraising gala including sponsorships and budgets.
• Maintain event records, attendance data, and reporting for funders.
• Coordinate communications and outreach related to NTTC events.

Skills

Event coordination

Vendor coordination

Budgeting

Stakeholder engagement

Communication

Education

Hospitality/Business/Event mgmt certificate

Tools

Microsoft Office (Outlook, Word, Excel)

Desktop publishing software

Large-scale database systems

Job description

Full-Time Permanent North Shore - North/West Vancouver, BC, West Vancouver, BC, CA

Salary Range: $57,990.00 To $81,186.00 Annually

Be Part of Something Meaningful

Are you passionate about bringing people together through impactful events, community engagement, and strategic partnerships? Squamish Nation is seeking a Senior Event Coordinator, Special Projects to join the Sts'its'áp'new̓as Employment & Future Skills Department within Nexwnínlhewá7nem Ch'áwch’aw People Services.

In this dynamic role, you will lead the planning and execution of a wide range of events, workshops, presentations, and special projects that support community education, training, employment, and engagement initiatives. Reporting to the Manager, Special Projects at Nexw7áỷstwaỷ Training & Trades Centre (NTTC), you will serve as the key coordinator for event operations, stakeholder engagement, sponsorship development, and fundraising initiatives. This role is ideal for an experienced event professional who thrives in a fast-paced environment, enjoys building meaningful relationships, and is committed to creating inclusive, culturally grounded experiences.

What You’ll Do

• Lead the planning, coordination, and execution of events, workshops, presentations, and special projects for NTTC.

Oversee all event logistics, including venue selection, vendor management, permits, staffing, scheduling, and operational planning.

Coordinate and deliver NTTC's annual fundraising gala, including sponsorship engagement, budget management, vendor coordination, and event execution.

Plan inclusive and accessible events that reflect Squamish Nation cultural protocols and community values.

Build and maintain strong relationships with sponsors, funders, community partners, and stakeholders.

Collaborate with internal departments, community partners, and volunteers to ensure successful event delivery.

Develop and manage event budgets, monitor expenditures, and track funding requirements.

Maintain event records, attendance statistics, and reporting information to support continuous improvement and funder requirements.

Coordinate project administration, communications, community presentations, and outreach activities.

Prepare correspondence, notices, promotional materials, and event-related communications.

Process event-related invoices, cheque requests, and financial documentation.

Liaise with Squamish Nation members, government representatives, community partners, and professionals.

Support additional administrative and operational functions within NTTC Special Projects as required.

What We’re Looking For

Certificate in Hospitality Management, Business Administration, Marketing, Public Relations, Event Management, or a related field from a recognized post-secondary institution.

3-4 years of experience managing full-cycle events, including vendor coordination, sponsor relations, communications, budgeting, and stakeholder engagement.

Experience coordinating fundraising initiatives, donor relations, sponsorships, and special events such as galas, workshops, or community gatherings.

Experience providing administrative, research, writing, editing, and document production support.

Strong proficiency with Microsoft Office applications, including Outlook, Word, and Excel, as well as desktop publishing software.

Experience working with large-scale database systems.

Experience working in a First Nations environment is considered an asset.

Excellent interpersonal, communication, and relationship-building skills.

Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines.

Demonstrated ability to communicate complex information clearly, tactfully, and diplomatically.

High level of professionalism, emotional intelligence, integrity, and confidentiality.

Ability to remain calm and effective in fast-paced or high-pressure situations.

Knowledge and understanding of Sḵwx̱wú7mesh Úxwumixw history, culture, customs, lands, and People.

Why Work With Us

• Professional Growth – We invest in our people with training, mentorship, and career development
• Sḵwx̱wú7mesh Úxwumixw Values – Be part of an organization that values Úxwumixw (community/peoples), snew̓íyelh(guiding through teachings), wenáxws (respect) and inclusivity.

As a dynamic community organization, we understand the importance of employing enthusiastic and talented people to work together. We know that our future strength and growth is very much dependent on our key resources – our people. With a variety of programs and services, we offer career paths that fit many areas of expertise, backgrounds, and interests. Along with competitive compensation and benefits, we foster an environment that values diversity through the respect and appreciation of each person for their individual attributes.

Candidates are typically offered compensation between the beginning to the midpoint of the range. We are committed to providing a fair and equitable package that reflects the value an individual brings to the organization.

Benefits: We offer extended medical and dental, pension matching, supplementary savings, and a professional development budget.

Join us in building a future rooted in culture, values, and community strength. Your work matters here. #Workwithpurpose