Senior Coordinator, Supply Chain Operations

uottawa; Ottawa; On-site; CAD 68,000 - 86,000; Full time

Job summary

University of Ottawa in Ottawa, Ontario seeks a Senior Coordinator, Supply Chain Operations to oversee end-to-end procurement activities and provide advanced administrative support across the request-to-payment lifecycle. You will coordinate planning, onboarding of faculty and staff, monitor budgets, manage supplier relationships, and ensure compliant documentation.

This 12-month, 35-hour-per-week role supports Faculty of Student Affairs and Purchasing, with SSUO alignment and a focus on

Responsibilities

• Coordinate procurement planning for new and regular members; onboard faculty and service members.
• Monitor and explain variances between procurement commitments and budgets to managers.
• Coordinate service contracts, amendments, and change orders per university policies.
• Serve as first contact for suppliers; maintain records and provide guidance on procedures.
• Analyze spend by category and vendor; advise on consolidation and efficiency.
• Prepare requisitions and admin records in financial system with data integrity.
• Onboard supplier/payee profiles and track approvals with internal stakeholders.
• Track assets lifecycle; coordinate replacement or maintenance per contracts and budget.
• Oversee receipt of goods/services; enter invoices and assist dispute resolutions.
• Administer PCard expenses and reimbursement requests per procedures.
• Document issues, prepare payments/status reports, maintain audit-ready records, contribute to procedures.

Job description

Posting Reason:

New Position

Job Type:

Employee

Anticipated Duration in Months (for contracts and temporary assignments):

12

Job Family:

Procurement

# of Open Positions:

1

Faculty/Service - Department:

Student Affairs, Purchasing

Campus:

Main Campus

Union Affiliation:

SSUO

Date Posted (YYYY/MM/DD):

2026/09/17

Hours per week:

35

Salary Grade:

SSUO Grade 08

Salary Range:

$68,149.00 - $86,083.00

About Student Affairs:

Student Affairs is at the very heart of the student experience at the University of Ottawa. We recruit the very best future students, support them throughout their university years and leave them well-prepared for fulfilling careers and future studies. Our team of more than 600 dedicated staff provides the services that keep students happy, well and thriving as they pursue their ambitions. We help them apply and enrol for courses, we oversee 11 residences and an award-winning Dining Hall, we organize fun events, we provide extensive recreation program opportunities and varsity sports activities, we run an innovative career development and experiential learning program and much more!

There's nothing more rewarding than helping future generations reach their full potential at a world-class university. With our wide variety of career opportunities and professional development pathways, we're sure that you'll enjoy the experience as much as our students do.

Position Purpose:

The Senior Coordinator, Supply Chain Operations oversees end-to-end operational oversight and advanced administrative support across the request-to-payment lifecycle, including procurement planning coordination, intake review, vendor administration, invoice and expense oversight, and issue resolution. The role supports faculty operational sustainability by aligning procurement and financial processes with broader academic and research priorities. The role acts as a partner within the faculty, working closely with Directors, Managers, and Researchers, and coordinating with central Finance teams, including Purchasing, Accounts Payable, and suppliers. The incumbent proactively reviews the unit procurement needs, collects and consolidates demand, and supports planning to align sourcing approaches with faculty priorities and budgets. This partnership also contributes to broader procurement efficiencies across the University.

In this role, your responsibilities will include:

• Coordinate operational and procurement planning activities for new and regular members by consolidating inputs, maintaining planning tools, aligning demand with timelines, and guiding users on established processes, working in alignment with the Procurement services. Is responsible to onboard new faculty or service members, providing structured training and coordinating procurement and logistics requirements within established procedures and escalation protocols.
• Monitor, analyse, reconcile and explain variances procurement commitments against budgets to managers and department lead, and escal …
• Coordinate service contract, amendment, and change order requests by validating documentation in compliance with the university policies and independently organizing and prioritizing incoming solicitations from clients based on urgency, financial exposure, compliance considerations, and workload demands.
• Act as a first point of contact for suppliers to explain procedures, documentation requirements, and next steps, while maintaining accurate records. Analyze spending by category and vendor for the business units service agreements and provide recommendations, such as spend consolidation opportunities, vendor performance issues, or process inefficiencies, to the Purchasing Specialists and Finance sectors.
• Prepare, review and validate requisitions, and administrative records in the financial system, ensuring compliant documentation, and data integrity.
• Coordinate supplier and payee profile creation and onboarding, following up on missing information, and tracking approval status in collaboration with internal stakeholders.
• Support the tracking of operational assets and equipment by maintaining records, assisting with lifecycle planning, and coordinating replacement or maintenance requests in alignment with contracts, operational needs and budget planning.
• Oversee the receipt of goods and services against contractual and purchase terms, review and enter supplier invoices, and assist with discrepancy resolution and exception approvals to facilitate timely and accurate payments.
• Administer PCard expenses and reimbursement requests by creating claims, reviewing supporting documentation, validating compliance, and submitting records for approval in accordance with established procedures.
• Document and track operational issues, prepare payment and status reports, maintain audit-ready records, and contribute to the development of internal procedures and co