Procurement Systems and Training Specialist

University of Guelph; Guelph; On-site; CAD 85,000 - 110,000; Full time

Job summary

University of Guelph seeks an experienced Systems & Training lead in Guelph, Ontario. You will manage Oracle Purchasing, Bonfire, OneForm, and SharePoint-based knowledge systems, and design training programs for staff across the university.

Reporting to the Manager of Strategic Sourcing, you will optimize user adoption, create guides and job aids, and ensure compliance with policies and audit standards while supporting cross-functional projects.

Qualifications

• Undergraduate degree in business administration, supply chain management, finance, information systems or related field with 3–6 years of experience.
• Purchasing designation such as SCMP, CPPO, NIGP-CPP, CFSP/CFSMM or CSCL is required or desirable.
• Excellent communication skills with the ability to deliver training and documentation.
• Strong ethics, accountability and ability to handle complex information.

Responsibilities

• Administer and support enterprise procurement systems including Oracle Purchasing and Bonfire.
• Maintain system configuration, workflows, roles and permissions for compliance and effectiveness.
• Design, develop and deliver comprehensive training programs for procurement systems and processes.
• Create role-based learning materials including user guides, job aids and online content.
• Promote user adoption through accessible and engaging training approaches.
• Manage Procurement SharePoint sites including structure, permissions and governance.
• Support compliance with University policies, public sector procurement requirements and audit standards.
• Support cross-functional initiatives and system-related projects.

Skills

Communication skills

Training delivery

Instructional design

Project management

Stakeholder management

Analytical skills

Education

Undergraduate degree in Business Administration / related field

Purchasing designation (SCMP, CPPO, NIGP-CPP, CFSP/CFSMM or CSCL)

Tools

Oracle Purchasing

Bonfire e-procurement

OneForm

SharePoint

Job description

Location: Guelph, ON, CA, N1G 2W1

Primary Category Page: Staff and Management

Division: Financial Services

Requisition ID: 2874

Department: Procurement Operations

This position is represented by the agreement between the Professional Staff Association and the University of Guelph

If you are a current employee of the University of Guelph you must apply on the internal Career Page in order to be considered as an internal applicant.

Career Opportunities (sapsf.com)

General Purpose

Reporting to the Manager of Strategic Sourcing, the Systems & Training is responsible for leading the effective administration, optimization, and user adoption of procurement systems and tools. This role provides functional leadership in the areas of Oracle Purchasing, Bonfire e-procurement, OneForm and SharePoint-based knowledge management, while designing and delivering training programs to support staff across the University.

Duties And Responsibilities

• Administer and support enterprise procurement systems including Oracle Purchasing and Bonfire.
• Maintain system configuration, workflows, roles and permissions to ensure compliance and operational effectiveness.
• Design, develop and deliver comprehensive training programs for procurement systems and processes.
• Create role-based learning materials including user guides, job aids and online content.
• Promote user adoption through clear, accessible and engaging training approaches.
• Manage Procurement SharePoint sites including site structure, permissions and content governance.
• Support compliance with University policies, public sector procurement requirements and audit standards.
• Support cross-functional initiatives and system-related projects.

Requirements

• Undergraduate Degree in business administration, Supply Chain Management, Finance, Information Systems or a related field. Combined with 3-6 years of experience.
• Purchasing designation including but not limited to SCMP, CPPO, NIGP-CPP, CFSP\CFSMM or CSCL.
• Excellent communication skills with the ability to deliver effective training and documentation.
• High standard of business ethics and accountability.
• Demonstrated ability to effectively assess, analyze and summarize information in a complex environment.
• Critical thinking and reasoning.
• Relationship building skills.
• Project management skills.
• Proven ability to manage competing priorities and support multiple stakeholders.
• Strong analytical and problem solving skills with attention to detail.
• Commitment to service excellence and continuous improvement.
• Familiarity with accessibility standards and inclusive content practices.

Employee Type: Regular

Position Number: 10927945

Classification: P&M FT- Band 04

Professional/Managerial Salary Bands

The target hiring salary for this position is minimum and up to 96% of midpoint for the salary grade.

• Tentative evaluation; subject to committee review.

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date: 09/08/2026

Closing Date: 09/22/2026