Procurement Systems and Training Specialist

Ontario University Athletics; Guelph; On-site; CAD 65,000 - 90,000; Full time

Job summary

Ontario University Athletics in Guelph, Ontario seeks a Procurement Systems and Training Specialist to lead administration and optimization of Oracle Purchasing, Bonfire, OneForm and SharePoint knowledge management. You will design and deliver training, create learning materials and promote user adoption across campus departments.

The role requires an undergraduate degree in business or related field with 3–6 years of experience, plus relevant purchasing designations.

Qualifications

• Undergraduate degree as listed; combined with 3–6 years of experience.
• Purchasing designation such as SCMP, CPPO, NIGP-CPP, CFSP/CFSMM or CSCL preferred.
• Excellent communication skills with the ability to deliver training and documentation.
• High standard of business ethics and accountability.
• Demonstrated ability to assess, analyze and summarize information in complex environments.
• Strong critical thinking and relationship-building skills.
• Ability to manage competing priorities and support multiple stakeholders.

Responsibilities

• Administer and support enterprise procurement systems including Oracle Purchasing and Bonfire.
• Maintain system configuration, workflows, roles and permissions for compliance and effectiveness.
• Design, develop and deliver training programs for procurement systems and processes.
• Create role-based learning materials including user guides and online content.
• Promote user adoption through clear, accessible training approaches.
• Manage Procurement SharePoint sites including structure, permissions and governance.
• Support compliance with university policies and audit standards.
• Support cross-functional initiatives and system-related projects.

Skills

Oracle Purchasing

Bonfire e-procurement

SharePoint

Training design

Documentation

Communication skills

Analytical thinking

Stakeholder management

Project coordination

Education

Undergraduate Degree in business administration, Supply Chain Management, Finance, Information Systems or related field

Tools

Bonfire

SharePoint

OneForm

Job description

Procurement Systems and Training Specialist

Location: Guelph, ON, CA, N1G 2W1

Primary Category Page: Staff and Management

Requisition ID: 2874

Department: Procurement Operations
This position is represented by the agreement between the Professional Staff Association and the University of Guelph

General Purpose

Reporting to the Manager of Strategic Sourcing, the Systems & Training is responsible for leading the effective administration, optimization, and user adoption of procurement systems and tools. This role provides functional leadership in the areas of Oracle Purchasing, Bonfire e-procurement, OneForm and SharePoint-based knowledge management, while designing and delivering training programs to support staff across the University.

Duties and Responsibilities

• Administer and support enterprise procurement systems including Oracle Purchasing and Bonfire.
• Maintain system configuration, workflows, roles and permissions to ensure compliance and operational effectiveness.
• Design, develop and deliver comprehensive training programs for procurement systems and processes.
• Create role-based learning materials including user guides, job aids and online content.
• Promote user adoption through clear, accessible and engaging training approaches.
• Manage Procurement SharePoint sites including site structure, permissions and content governance.
• Support compliance with University policies, public sector procurement requirements and audit standards.
• Support cross-functional initiatives and system-related projects.

Requirements

• Undergraduate Degree in business administration, Supply Chain Management, Finance, Information Systems or a related field. Combined with 3-6 years of experience.

Purchasing designation including but not limited to SCMP, CPPO, NIGP-CPP, CFSP\CFSMM or CSCL.

Excellent communication skills with the ability to deliver effective training and documentation.

High standard of business ethics and accountability.

Demonstrated ability to effectively assess, analyze and summarize information in a complex environment.

Critical thinking and reasoning.

Relationship building skills.

Proven ability to manage competing priorities and support multiple stakeholders.

Strong analytical and problem solving skills with attention to detail.

Commitment to service excellence and continuous improvement.

Familiarity with accessibility standards and inclusive content practices.

Employee Type: Regular
Position Number: 10927945
Classification: P&M FT- Band 04

The target hiring salary for this position is minimum and up to 96% of midpoint for the salary grade.
*Tentative evaluation; subject to committee review.

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date: 09/04/2026
Closing Date: 09/18/2026