Senior Contract Administrator

Morson Edge (Canada); Toronto; Ibrido; CAD 65.000 - 90.000; Tempo pieno

Descrizione del lavoro

Morson Edge (Canada) in Toronto, ON is seeking a Senior Contract Administrator to oversee day-to-day ITS contract administration across a portfolio of software, licensing, support and related services.

The role requires five years of experience in contract administration, strong analytical and negotiation skills, and the ability to manage stakeholder relationships in a hybrid, 35-hour workweek.

Competenze

• Minimum five (5) years of work experience in Contract Administration and/or Procurement.
• Experience in ITS software, licensing, support, maintenance and related services is preferred.
• Knowledge of Ontario public sector contracting practices or comparable environments.
• Strong negotiation and problem-solving abilities with a focus on risk mitigation.

Mansioni

• Coordinate day-to-day activities associated with contract administration for ITS contracts.
• Review vendor submissions (change requests, amendments, invoices) for compliance with contract terms.
• Interpret and analyze contract requirements, tenders, and documents to align with contracting strategy.
• Manage stakeholder relationships and optimize commercial management processes.
• Enforce contractual obligations, support negotiations, and address penalties or liquidated damages as needed.
• Maintain accurate CMS records for changes, amendments, invoices and notices.
• Monitor contract progress and provide status reports to management and project teams.
• Identify and resolve contract issues with project delivery teams and vendors.

Conoscenze

Contract Administration

Procurement

Public Sector Experience

Negotiation

Stakeholder Management

Analytical Skills

Attention to Detail

Contract Law

IT/ ITS Contracts

Risk Management

Formazione

College diploma

University degree

Descrizione del lavoro

Location: Toronto, ON (Union Station) - Hybrid

Contract Duration: 1 year contract with a possibility of extension

Working Hours: M-F 35 hours per week

Job Title: Senior Contract Administrator

Summary of the Scope of Work and Deliverables

• Coordinating and administering the day-to-day activities associated with contract administration for a portfolio of information technology systems (ITS) contracts.
• Responsible for administering various contracts, including those for ITS software, licensing, support, maintenance, technical support, training, consulting and/or other services in accordance with policies and departmental procedures.
• Review vendors' submissions such as change requests, amendments, invoices, notices, and other contractual correspondence to ensure compliance with contracts terms and conditions and the scope of the work.
• Reviewing, interpreting and analysis of contract requirements, tenders, and contract documents, to ensure that the overall contracting strategy and individual clauses/terms are applied appropriately and consistently to reduce the risk and protect the interests of the client.
• Manage stakeholder relationships and optimize commercial management processes.
• Responsible for contract management, and administration for various types of ITS contracts.
• Identify and advise on the resolution of a range of critical contract issues with the project delivery teams and vendors to resolve contractual inconsistencies, irregularities, and other related issues, e.g. vendor performance.
• Enforce contractual obligations and conditions by engaging internal legal representation and providing assistance in negotiations and resolution of matters, or enforcement of penalty clauses, Liquidated Damages, etc.
• Escalates complex, high-profile issues/matters to the Commercial Manager.
• Responsible for accurate administration of various contract records, such as changes, variations, Invoices, amendments, correspondence, notices etc. in the Contract Management System (CMS).
• Monitor assigned contracts and the respective progress, analyze internal data, prepare and provide status reports to management and project teams, as required.
• Analyze rationale for contract changes/ amendment/ claims and implementing claims avoidance and mitigation practices/strategies.
• Ensure contract amendments are processed accurately and efficiently.

Qualifications and Experience

• Minimum of five (5) years of work experience in Contract Administration and/or Procurement in public sector or private sector, ideally in the ITS sector.
• Great attention to detail, and capable to perform contract administration with great quality without close supervision
• Well-developed analytical skills
• Proficient in the use of a personal computer and related software applications relevant to the work
• Ability to multi-task and prioritize tasks in an effective manner
• Have or rapidly acquire a comprehensive knowledge of the Ontario Human Rights Code and Related Orders including disability accommodation and accessibility requirements pertaining to passengers and employees.
• Completion of a post-secondary college diploma or university degree in a related discipline (e.g., Business, Finance, Engineering, etc.) or a combination of education, training and experience deemed to be equivalent
• Post-award commercial management experience within a Transit agency or similar industry. Strong knowledge and experience in post award contract administration practices in complex operational and public agencies environments.
• Ability to comprehend ITS, software and technical issues related to contracts as well as a very good understanding of legal and commercial issues and practices related to tender and contract law.
• Strong knowledge of contracting principles, processes, methods, practices as well as accounting and scheduling principles.
• Proven experience in managing projects and contracts in a multi-functional environment.
• Strong knowledge of data management and reporting tools and ability to extract and report insights to assist top management with decision making.
• Knowledge of quality assurance and quality control principles, practices, and methods to lead the implementation of controls for contract management processes.
• Strong knowledge of claims management techniques and practices in a large scale, multi-faceted environment.
• Solid negotiation and oral written/presentation skills to manage contract administration and commercial management issues.
• Sound interpersonal and oral/written/presentation skills to present complex and/or new ideas with clarity and simplicity, consult with all levels within the organization and in the field, and work effectively with specialists across multiple sectors.