Senior Contract Administrator, Vehicles and Line 2 Automatic Train Control Portfolio

TTC (Toronto Transit Commission); Toronto; Hybrid; CAD 100,000 - 125,000; Full time

Benefits offered by this job

Defined pension plan

Health, dental, vision benefits

Hybrid work model

Job summary

The Toronto Transit Commission (TTC) is seeking a Senior Contract Administrator to manage end-to-end contracts for the Vehicles and Line 2 Automatic Train Control Portfolio. You will review complex contracts, manage vendor relationships, and ensure compliance with TTC policies and Ontario law.

Responsibilities include evaluating changes, processing amendments, and coordinating with project teams and internal legal to mitigate risk.

Qualifications

• Post-secondary diploma or university degree in Engineering, Construction PM, Quantity Surveying, Construction Law, or equivalent.
• Certification in Contract administration or professional designation highly desirable (CCCA, PMP, P.Eng., MRICS, CIQS PQS).
• Experience with engineered vehicles/equipment, contracting/engineering, or related fields.
• Strong knowledge of post-award contract administration in complex infrastructure environments.
• Solid understanding of tender processes, contract law and commercial practices in infrastructure projects.

Responsibilities

• Coordinate and administer day-to-day contract activities for a large portfolio.
• Review vendor submissions, change orders, amendments, and notices for compliance with contract terms.
• Ensure alignment with TTC contracting strategy and risk controls.
• Engage internal legal for negotiations and enforcement of contractual obligations.
• Prepare status reports and monitor progress of contracts and projects.
• Support development and improvement of contract management processes and tools.

Skills

Contract management

Negotiation

Stakeholder management

Analytical skills

Communication

Education

Engineering / Construction PM degree

Job description

Career Opportunities: Senior Contract Administrator, Vehicles and Line 2 Automatic Train Control Portfolio (13872)

Requisition ID: 13872
Number of Vacancies: 1
Department: Commercial Management (20001220) - Head & Staff - Commercial Management (30000598)
Salary Information: 100,318.40 - 125,434.40
Pay Scale Group: 09SA (CAN/S/J/09SA)
Employment Type: Regular
New or Existing Vacancy: New

Weekly Hours: 35 Off Days: Saturday and Sunday Shift: Day

The Toronto Transit Commission (TTC), North America's third largest transit system and recognized as one of the top places to work in the GTA has introduced its new 2024-2028 TTC Corporate Plan - Moving Toronto, Connecting Communities which continues the TTC’s legacy of delivering service to hundreds of millions of customers a year. The TTC’s new vision and mission statements also help promote the many environmental, social equity and economic benefits that the TTC provides:

Vision: Moving Toronto towards a more equitable, sustainable, and prosperous future.

Mission: To serve the needs of transit riders by providing a safe, reliable, efficient, and accessible mass public transit service through a seamless integrated network to create access to opportunity for everyone.

We have exciting opportunities in the Commercial Management Department! The Toronto Transit Commission (TTC) is currently hiring a Senior Contract Administrators for the Vehicles and Line 2 Automatic Train Control Portfolio .

What You Will Do

Reporting to the Manager, Commercial Management, the Senior Contract Administrator is responsible for coordinating and administering the day-to-day activities associated with contract administration for a portfolio of contracts. They will be responsible for administering complex contracts in accordance with TTC’s policies and departmental procedures, contracts in the portfolios include but are not limited to:

• revenue vehicles (hybrid buses, electric buses, paratransit gasoline and electric buses,
• non-revenue vehicles,
• Automatic Train Control system for Line 2, and
• EPC work associated with the installation of the charging infrastructure for both revenue and non-revenue vehicles .

This role involves managing stakeholder relationships and optimizing commercial management processes.

You will be responsible for end-to-end contract planning, management and administration for large scale, high value and complex projects.

Your role will include reviewing, interpreting and analysis of contract requirements, tenders and contract documents, to ensure that the overall contracting strategy and individual clauses/terms are applied appropriately and consistently to reduce the risk and protect the interests of TTC.

Additionally, you will review vendors’ submissions such as work plans, tasks/work assignments, change requests, amendments, invoices, notices and other contractual correspondence to ensure compliance with contracts terms and conditions and the scope of the work.

You will identify and advise on the resolution of a range of critical contract works with the project delivery teams and vendors to resolve contractual inconsistencies, irregularities and other related issues i.e. contractor performance.

The Senior Contract Administrator will be expected to enforce contractual obligations and conditions by engaging internal legal representation and providing assistance in negotiations and resolution of matters, or enforcement of penalty clauses, Liquidated Damages, etc.

Escalates complex, high-profile issues/matters to the Commercial Manager.

Your role will include being responsible for accurate administration of various contract records, such as work plan releases, changes, variations, certificates of payment, amendments, correspondence, notices etc. in the Contract Management System.

Review and process payments in accordance with the contract requirements and ensure compliance with legislative obligations in accordance with the Construction Act Ontario (release of holdback, notices etc) and applicable timeframes.

You will monitor assigned contracts and the respective progress, prepares and provides status reports to management and project teams, as required.

In this role, you will be required to analyze rationale for contract changes/amendment/claims and implementing claims avoidance and mitigation practices/strategies.

Your role contributes expertise and advice to the design, planning, development of the existing contract management systems, standards and operational procedures, including recommendations to improve/adjust contract management processes/procedures.

You will review and process Requests for Quotes, Contract Amendments/Changes and Change Directives in addition to preparing estimates for proposed changes/amendments/claims.

You will attend progress and engineering review meetings as required.

Prepares and issues letters and memoranda regarding commercial/contractual matters.

And of course, other departmental duties as required.

What Qualifications Do You Bring?

• Completion of a post-secondary college diploma or university degree in a related discipline (e.g. Engineering, Construction Project Management, Quantity Surveying, Construction Law etc.) or a combination of education, training and experience deemed to be equivalent
• Certified Construction Contract Administrator (CCCA), Project Management Professional (PMP), Professional Engineer Ontario (P.Eng.), Chartered Member of Royal Institute of Chartered Surveyors (MRICS), Canadian Institute of Quantity Surveyors (CIQS) Professional Quantity Surveyor (PQS) or similar designation.
• Experience with engineered vehicles and equipment, contracting/engineering, structural design or similar industry
• Strong knowledge, and experience in post award contract administration practices in complex infrastructure environments
• Ability to read and comprehend technical specifications and drawings and possess a good understanding of technical issues related to revenue vehicle/equipment manufacturing, engineering design and construction as well as a very good understanding of legal and commercial issues and practices related to tender and contract law
• Strong knowledge of contracting principles, processes, methods, practices as well as accounting and scheduling principles\
• Strong knowledge of the legislative requirements of the Construction Act Ontario with respect to contracts
• Proven experience in managing projects and contracts in a multi-functional environment
• Knowledge of quality assurance and quality control principles, practices and methods to lead the implementation of controls for contract management processes
• Strong knowledge of claims management techniques and practices in a large scale, multi-faceted environment
• Solid negotiation and oral/written/presentation skills to manage contract administration and commercial management issues
• Sound interpersonal and oral/written/presentation skills to present complex and/or new ideas with clarity and simplicity, liaise with all levels within the organization and in the field, and work effectively with specialists across multiple sectors

What Skills Do You Bring

• Apply analytical skills
• Communicate in a variety of mediums
• Create, document, and manage information and records
• Understand and apply administrative policies, processes, and procedures
• Use office technology, software and applications

What We Offer

• Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging, representation and reflects the needs of the communities we serve.
• A flexible, hybrid work approach that allows colleagues to find balance between their professional and personal lives and making the most of the benefits of working remotely and purpose-driven in-person collaboration opportunities.
• One of the great benefits of being a full-time TTC employee is becoming a member of TTC defined pension plan.
• A comprehensive package that covers health, dental, vision and more.
• Support for professional development opportunities for all colleagues through a broad range of learning programs that include in-person and online training, leadership development, and support for colleagues’ well-being.

Commitment to EDI

The TTC is committed to upholding the values of equity, diversity, anti-racism and inclusion in the delivery of its services and in its workplaces. The TTC is committed to fostering a diverse workforce that is representative of the communities it serves at all levels of the organization and supports an inclusive environment where diverse employee and community perspectives and experiences bring value to the organization. The TTC encourages applications from all applicants, including members of groups with historical and/or current barriers to equity, including but not limited to, Indigenous, Black and racialized groups, people with disabilities, women and people from the LGBTQIA+ community. The TTC values and supports an inclusive and barrier-free recruitment and selection process. Accommodations for applicants are available upon request throughout the recruitment and selection process, including for those who identify as having a disability. Please contact Talent Management at [phone] or [e-mail] . Any information received related to an accommodation will be addressed confidentially.

General Prohibition in Hiring Process

The TTC is also committed to a fair hiring process based on job related qualifications, merit, and abilities. You are expected to write your own materials and provide your own qualifications and experiences during the hiring process. The TTC will not tolerate the use of artificial intelligence or external resources in any of your submissions or responses or the disclosure of interview questions to others. By submitting your application, you acknowledge and agree to the following:

• The use of any artificial intelligence (AI) tool including, but not limited to, ChatGPT and Microsoft Copilot, to generate or produce any information or materials to be submitted or any response to any assessment question or any interview question, is prohibited.
• All information and materials you submit, including resume, cover letter, and assessment responses, are your own original work without the use of any AI tool
• During any interview, your response to any interview question is your own without the use or assistance of any AI tool or any person.
• You will not disseminate or disclose to any person any interview question.

Should you breach the prohibition of AI tool use or information dissemination or disclosure, you will be in violation of TTC’s hiring process and TTC may withdraw your application and may prohibit you from participation in the TTC hiring process.

Relatives of TTC Employees

The TTC’s policy prohibits relatives of current TTC employees from being hired, assigned, transferred or promoted into positions, where there is a conflict of interest due to a relationship. Should you be selected for an interview, you will be required to disclose the name, relationship and position of any relative who is a current TTC employee.

We thank all applicants for their interest but advise only those selected for an interview will be contacted.