Senior Contract Administrator (12796)

Toronto Transit Commission (TTC); Toronto; Hybrid; CAD 96,460 - 120,611; Full time

Benefits offered by this job

Defined pension plan

Comprehensive health and dental package

Support for professional development

Job summary

A major transit authority in Canada is seeking a Senior Contract Administrator. Responsibilities include leading contract management and administration, evaluating vendor submissions, and ensuring compliance with contract terms. Candidates should possess a post-secondary diploma or degree in a related field, have strong analytical and communication skills, and experience in contract administration within a transit or similar environment. This hybrid role offers a salary range of $96,460.00 - $120,611.40.

Qualifications

• Strong knowledge and experience in post-award contract administration practices.
• Ability to read and comprehend technical specifications.
• Proven experience in managing projects and contracts in a multi-functional environment.

Responsibilities

• Lead contract management and administration for various contracts.
• Review vendors' submissions for compliance with contract terms.
• Manage stakeholder relationships and optimize commercial management processes.

Skills

Analytical skills

Communication

Document management

Understanding administrative policies

Office technology skills

Education

Post-secondary college diploma or university degree in a related discipline

Post-award Commercial management Experience

Job description

Department: Commercial Management (20001220) - Head & Staff - Commercial Management (30000598)

Salary Information: $96,460.00 - $120,611.40

Employment Type: Regular (Hybrid)

New or Existing Vacancy: New

Weekly Hours: 35 Off Days: Saturday & Sunday Shift: Day

We have an exciting opportunity in the Commercial Management Department! The Toronto Transit Commission(TTC) is currently hiring for a Senior Contract Administrator.

What You Will Do

You will be responsible for leading contract management, and administration for various Operating and Maintenance, Materials Management, Shared Services, and Enterprise contracts including evaluation, negotiation of commercial aspects of work plan submissions and process work plan/assignment releases in accordance with TTC's policies and departmental procedures.

Additionally, you will review vendors' submissions such as work plans, tasks/work assignments, change requests, amendments, invoices, notices, and other contractual correspondence to ensure compliance with contracts terms and conditions and the scope of the work.

Your role will include reviewing, interpreting and analysis of contract requirements, tenders, and contract documents, to ensure that the overall contracting strategy and individual clauses/terms are applied appropriately and consistently to reduce the risk and protect the interests of TTC.

You will manage and be responsible for stakeholder relationships and optimize commercial management processes.

You will identify and advise on the resolution of a range of critical contract works with the project delivery teams and vendors to resolve contractual inconsistencies, irregularities, and other related issues i.e., vendor performance.

The Senior Contract Administrator will be expected to enforce contractual obligations and conditions by engaging internal legal representation and providing assistance in negotiations and resolution of matters, or enforcement of penalty clauses, Liquidated Damages, etc. Escalates complex, high-profile issues/matters to the Commercial Manager.

Your role will include being responsible for accurate administration of various contract records, such as changes, variations, Invoices, amendments, correspondence, notices etc. in the Contract Management System.

You will lead assigned contracts and the respective progress, analyze internal data, and prepares and provides status reports to management and project teams, as required.

You will lead post-award administration for stock and non-stock, contract amendments, supplier escalations, performance management, and delivery assurance of critical operational stock and non-stock materials.

The incumbent will lead various tasks related to supplier relations including developing scoreboards for delivery, quality, spend and cost savings. Maintaining KPIs for top suppliers, performing evaluations, leading NCR reviews, corrective action meetings with suppliers, improving supplier performance.

In this role, you will be required to analyze rationale for contract changes/amendment/claims and implementing claims avoidance and mitigation practices/strategies.

What Skills Do You Bring

• Apply analytical skills
• Communicate in a variety of mediums
• Create, document, and manage information and records
• Understand and apply administrative policies, processes, and procedures
• Use office technology, software, and applications

What Qualifications Do You Bring?

• Completion of a post-secondary college diploma or university degree in a related discipline (e.g., Finance, Engineering, Law etc.) or a combination of education, training and experience deemed to be equivalent
• Post-award Commercial management Experience within a Transit agency or similar industryn
• Strong knowledge, and experience in post award contract administration practices in complex operational and public agencies environments.
• Ability to read and comprehend technical specifications and possess a good understanding of technical issues related to operational & IT contracts as well as a very good understanding of legal and commercial issues and practices related to tender and contract law
• Strong knowledge of contracting principles, processes, methods, practices as well as accounting and scheduling principles
• Proven experience in manageing and leading projects and contracts in a multi-functional environment
• Strong knowledge of data management and reporting tools and ability to extract and report insights to assist top management with decision making.
• Knowledge of quality assurance and quality control principles, practices, and methods to lead the implementation of controls for contract management processes
• Strong knowledge of claims management techniques and practices in a large scale, multi-faceted environment
• Solid negotiation and oral written/presentation skills to manage contract administration and commercial management issues
• Sound interpersonal and oral/written/presentation skills to present complex and/or new ideas with clarity and simplicity, consult with all levels within the organization and in the field, and work effectively with specialists across multiple sectors.

What We Offer

• Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging, representation and reflects the needs of the communities we serve.
• A flexible, hybrid work approach that allows colleagues to find balance between their professional and personal lives and making the most of the benefits of working remotely and purpose-driven in-person collaboration opportunities.
• One of the great benefits of being a full-time TTC employee is becoming a member of TTC defined pension plan.
• A comprehensive package that covers health, dental, vision and more.
• Support for professional development opportunities for all colleagues through a broad range of learning programs that include in-person and online training, leadership development, and support for colleagues well-being.

Commitment to EDI

The TTC is committed to upholding the values of equity, diversity, anti-racism and inclusion in the delivery of its services and in its workplaces. The TTC is committed to fostering a diverse workforce that is representative of the communities it serves at all levels of the organization and supports an inclusive environment where diverse employee and community perspectives and experiences bring value to the organization. The TTC encourages applications from all applicants, including members of groups with historical and/or current barriers to equity, including but not limited to, Indigenous, Black and racialized groups, people with disabilities, women and people from the LGBTQIA+ community. The TTC values and supports an inclusive and barrier-free recruitment and selection process. Accommodations for applicants are available upon request throughout the recruitment and selection process, including for those who identify as having a disability. Please contact Talent Management at [phone] or [e-mail] . Any information received related to an accommodation will be addressed confidentially.