Contract Administrator

EXP; Hamilton; On-site; CAD 80,000 - 120,000; Full time

Job summary

EXP is seeking a Contract Administrator to join the Transportation sector, based in our Ottawa, Brampton, Markham, Hamilton or London Ontario offices. You will support MTO and municipal projects with contract management and reporting.

The role requires 4+ years of construction experience, a P.Eng or equivalent designation, and strong negotiation and analytical skills. Travel to sites and overtime may be required.

Qualifications

• 4+ years of experience on MTO or municipal projects.
• Contract Administrator on at least two previous projects.
• Must have P.Eng or OACETT/CET with RCCA designation.
• Completion of MTO TLT-131 Advanced Issues Resolution course after Oct 2019.
• Familiarity with MTO CMS system.
• Ability to prepare internal/external reports for clients.
• Willingness to travel to construction sites.

Responsibilities

• Monitor contracts to ensure quality control and obligations.
• Read drawings for MTO or municipal civil projects.
• Prepare internal reports and project status updates.
• Monitor budget, expenses, payment terms, and financial obligations.
• Review contractor submittals for compliance and advise.
• Negotiate change orders and construction claims.
• Coordinate review of shop drawings, RFIs & IRs.
• Review environmental and traffic control plans for discrepancies.
• Ensure compliance with OPSS/OPSD and OHSA standards.
• Site inspection and daily reporting of Contractor's work.
• Provide updates to Project Manager.

Skills

Negotiation skills

Analytical skills

Independent worker

Team player

Reading drawings

Project reporting

Attention to detail

Education

P.Eng or OACETT C.Tech or CET with RCCA designation

Tools

AutoCAD Civil 3D

MTO CMS system

Job description

Contract Administrator

Location: Ottawa, Brampton, Markham, Hamilton or London, ON

At EXP, we’re driven to provide innovative solutions for the world’s built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world’s most complex challenges.

In this role, you will be a part of the Contract Administration team of the Transportation sector, based in our Ottawa, Brampton, Markham, Hamilton or London Ontario office(s) and have the opportunity to work on MTO and municipal projects.

Responsibilities

• Monitor construction contracts to ensure quality control and assurance are maintained and works are performed to contractual obligations between EXP and the Client.
• Proven ability to read drawings for MTO or municipal Civil construction projects.
• Prepare various internal reports, correspondences, and other status reports for assigned projects.
• Monitoring project budget, expenses, payment terms, and other financial obligations.
• Review Contractor’s submittals (critical path schedules, change proposals, etc.) for compliance with contractual obligations and advise Client and Contractor accordingly.
• Negotiate change orders and construction claims.
• Coordinate review of shop drawings, RFIs & Information Requests (IRs).
• Review environmental and traffic control plans installed and advise of any discrepancies.
• Ensure compliance with design standards, Ontario Provincial Standard Specifications/Standard Drawings (OPSS/OPSD’s), and methods and materials associated with the work.
• Site inspection as needed and daily reporting of Contractor’s work in compliance with OPSS /OPSD and other standards as well as OHSA and other related laws.
• Provide updates and reports to Project Manager.

Qualifications

• At least 4+ years’ experience with a focus on the construction phase of MTO or municipal projects.
• Demonstrated experience as a Contract Administrator on at least two (2) previous projects.
• P.Eng. or OACETT C.Tech. or CET with rcca designation is required.
• Must have completed the MTO TLT-131 Advanced Issues Resolution course after October 2019.
• Familiarity with MTO’s CMS system.
• Preparing various internal/external reports and other status reports to client.
• Review of contractor submissions (critical path schedules, field changes, monthly payment certificates etc.) for compliance with contractual obligations.
• Respond to public complaints as requested by the Owner.
• Ability to work independently and in a team environment.
• Proven analytical and negotiation skills.
• Previous experience using AutoCAD Civil 3D would be considered an asset.
• Possess a valid driver’s license and reliable vehicle for travel to construction site.
• Able to work overtime on weekends and nights as required.
• The successful candidate will be a detail-oriented self-starter with enthusiasm, flexibility, and motivation.

Salary

Salary range: $80,000 to $120,000.

EEO Statement

EXP subscribes to the Workplace Equity Program. Applications from women, members of visible minorities, Indigenous peoples and persons with disabilities are encouraged. Persons with disabilities can obtain accommodation for the selection process by contacting [e-mail].