Senior Clerk

City of Toronto; Toronto; On-site; CAD 64,000 - 80,000; Full time

Job summary

The City of Toronto TTC is seeking a Senior Clerk to perform clerical and administrative duties to support the day-to-day operations of the Overhead section in the Streetcar Infrastructure Department. The role also provides coverage for other administrative and support staff, as required.

Key responsibilities include coordinating daily activities, assisting with procurement, preparing correspondence, monitoring labour time sheets, scheduling, processing invoices, and generating reports.

Qualifications

• Demonstrated ability to use modern office practices, procedures and equipment.
• Proven experience in clerical roles within a related environment.
• Strong organizational and communication skills.

Responsibilities

• Coordinate daily administrative activities for the department/section.
• Assist with procurement of supplies, materials and services, including signing authority.
• Prepare correspondence and documentation per department standards.
• Prepare and monitor labour time sheets; forward to payroll for processing.
• Assist scheduling of work assignments and vacations for staff.
• Monitor invoices and process payments; amend contracts/purchase orders as needed.
• Schedule and arrange pickup/delivery of parts and materials.
• Generate reports on section activities (daily, completed vs planned).
• Provide backup support and participate in TTC Customer Service Ambassador Program.

Skills

Office software

Documentation

Planning

Record management

Education

Secondary school diploma

Tools

MS Office

Data entry

Job description

Requisition ID: 13584
Number of Vacancies: 1
Department: Streetcar Infrastructure (20000709) - Overhead Supervision (30000208)
Salary Information: $64,355.20- $80,462.20
Pay Scale Group: 05SA (CAN/S/H/05SA)
Employment Type: Regular, On-site
New or Existing Vacancy : Existing

Weekly Hours: 35 Off Days: Saturdays & Sundays Shift: Day
Posted On: August 27, 2026 Last Day to Apply: September 10, 2026 Reports to: Manager, Overhead

The Toronto Transit Commission (TTC), North America's third largest transit system and recognized as one of the top places to work in the GTA has introduced its new 2024-2028 TTC Corporate Plan - Moving Toronto, Connecting Communities which continues the TTC’s legacy of delivering service to hundreds of millions of customers a year. The TTC’s new vision and mission statements also help promote the many environmental, social equity and economic benefits that the TTC provides:

Vision: Moving Toronto towards a more equitable, sustainable, and prosperous future.

Mission: To serve the needs of transit riders by providing a safe, reliable, efficient, and accessible mass public transit service through a seamless integrated network to create access to opportunity for everyone.

Are you seeking a new career opportunity? We are looking for a Senior clerk to perform a variety of clerical and administrative duties to support the day-to-day operations of the Overhead section in the Streetcar Infrastructure Department. The role also provides coverage for other administrative and support staff, as required.

What You Will Do

• Coordinate the daily administrative activities of the department/section.
• Facilitate the procurement of supplies, materials and services for the section/department, i.e. stock requisitions, purchase requisitions, project material notices, purchase orders, materials return forms, inventory change requests, memorandum packing slips and electronic orders, including signing authority.
• Prepare and/or assist with the preparation of correspondence and/or documentation on behalf of the department/section in accordance with department/section standards.
• Prepare and monitor labour time sheets for employees and forward to appropriate personnel for processing and ensuring payroll adjustments are made, as required.
• Assist the Supervisor/Foreperson with scheduling of work assignments, vacation, etc. for employees.
• Monitor invoices and process payment in addition to issuing purchase order amendments to contracts and/or purchase orders, as required.
• Scheduling and arranging for pick‑up and delivery of parts and materials to users, as required.
• Generate and compiling reports on various section activities, e.g. daily work reports, completed versus planned work reports etc.
• May perform other administrative duties and tasks as required and provide back up support as required.
• Participation in the TTC Customer Service Ambassador Program.

What Skills Do You Bring

• Use office technology, software and applications
• Maintain documentation and historical records
• Plan and organize activities / projects to meet section and organizational goals
• Create, document, and manage information and records

What Qualifications Do You Bring

• Your education will consist of a completed secondary school education in a relevant discipline or a combination of education, training and experience deemed to be equivalent.
• Your application will reveal prior administrative or clerical experience in a similar or related work environment.
• Your application will demonstrate strong knowledge of modern office practices, procedures and equipment.
• Must have knowledge of purchasing practices and procedures.
• Prior knowledge with sections of collective agreements (e.g. issuance of clothing, safety shoe allowance, work scheduled etc.) is considered an asset.
• Strong knowledge of modern office practices, procedures and equipment.
• Must be proficient in the use of computers, including data entry skills and proficiency with MS Office and other software or applications relevant to the work.
• You must also have good organizational skills with the ability to meet deadlines and strong interpersonal and oral/written communication skills.
• Your application will reveal knowledge and experience with financial monitoring, reporting and record keeping.
• A valid, non-probationary class “G” driver’s licence issued by the Province of Ontario is considered an asset.

What We Offer

• Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging and represents and reflects the needs of the communities we serve.
• One of the great benefits of being a full‑time TTC employee is becoming a member of the TTC defined pension plan.
• A comprehensive package that covers health, dental, vision and more.
• Support for professional development opportunities for all colleagues through a broad range of learning programs that include in‑person and online training, leadership development, and support for colleagues’ well‑being.

Commitment to EDI

The TTC is committed to upholding the values of equity, diversity, anti‑racism and inclusion in the delivery of its services and in its workplaces. The TTC is committed to fostering a diverse workforce that is representative of the communities it serves at all levels of the organization and supports an inclusive environment where diverse employee and community perspectives and experiences bring value to the organization. The TTC encourages applications from all applicants, including members of groups with historical and/or current barriers to equity, including but not limited to, Indigenous, Black and racialized groups, people with disabilities, women and people from the LGBTQIA+ community. The TTC values and supports an inclusive and barrier‑free recruitment and selection process. Accommodations for applicants are available upon request throughout the recruitment and selection process, including for those who identify as having a disability. Please contact Talent Management at [phone] or [e-mail] . Any information received related to an accommodation will be addressed confidentially.

General Prohibition in Hiring Process

The TTC is also committed to a fair hiring process based on job related qualifications, merit, and abilities. You are expected to write your own materials and provide your own qualifications and experiences during the hiring process. The TTC will not tolerate the use of artificial intelligence or external resources in any of your submissions or responses or the disclosure of interview questions to others. By submitting your application, you acknowledge and agree to the following:

• The use of any artificial intelligence (AI) tool including, but not limited to, ChatGPT and Microsoft Copilot, to generate or produce any information or materials to be submitted or any response to any assessment question or any interview question, is prohibited.
• All information and materials you submit, including resume, cover letter, and assessment responses, are your own original work without the use of any AI tool
• During any interview, your response to any interview question is your own without the use or assistance of any AI tool or any person.
• You will not disseminate or disclose to any person any interview question.

Should you breach the prohibition of AI tool use, or information dissemination or disclosure, you will be in violation of TTC’s hiring process and TTC may withdraw your application and may prohibit you from participation in the TTC hiring process.

Relatives of TTC Employees

The TTC’s policy prohibits relatives of current TTC employees from being hired, assigned, transferred or promoted into positions, where there is a conflict of interest due to a relationship. Should you be selected for an interview, you will be required to disclose the name, relationship and position of any relative who is a current TTC employee.

We thank all applicants for their interest but advise only those selected for an interview will be contacted.