Senior Care Scheduling & Attendance Coordinator

ParaMed; Winnipeg; On-site; CAD 40,000 - 60,000; Full time

Job summary

Extendicare Tuxedo Villa in Winnipeg, MB invites applications for a Permanent Full-Time Scheduling and Attendance Coordinator. Reporting to the Operations Manager, you will manage staffing schedules, track time and attendance, and ensure unfilled shifts are covered to maintain resident care quality.

You will liaise with departments, families, and clinical staff. Ideal candidates hold a post-secondary diploma in office administration, with experience in long-term care or healthcare, and strong

Qualifications

• Post-secondary diploma/certificate in office or business administration or equivalent work experience.
• Experience with seniors in long-term care or healthcare is an asset.
• Ability to manage time-sensitive tasks and deadlines.

Responsibilities

• Actively schedule staff across all departments using Workday Scheduling.
• Manage absences, LOAs, vacations, and terminations to maintain coverage.
• Coordinate outreach for unfilled shifts with staff and staffing agencies.
• Validate hours and prepare payroll submissions.
• Assist with leave administration and resident administration processes.
• Provide administrative support to Operations Manager and leadership.

Skills

Time management

Communication skills

Data analytics

Proactive problem solving

Education

Office administration diploma/certificate

Tools

Workday Scheduling System

PointClickCare (PCC)

Call Multiplier

Microsoft Office Suite (Excel, Word, Outlook, PowerPoint, Teams)

Job description

Extendicare Tuxedo Villa in Winnipeg, MB invites applications for a Permanent Full-Time Scheduling and Attendance Coordinator. Reporting to the Operations Manager, you will manage staffing schedules, track time and attendance, and ensure unfilled shifts are covered to maintain resident care quality.

You will liaise with departments, families, and clinical staff. Ideal candidates hold a post-secondary diploma in office administration, with experience in long-term care or healthcare, and strong