Scheduling and Attendance Coordinator

ParaMed; Winnipeg; In loco; CAD 40.000 - 60.000; Tempo pieno

Descrizione del lavoro

Extendicare Tuxedo Villa in Winnipeg, MB invites applications for a Permanent Full-Time Scheduling and Attendance Coordinator. Reporting to the Operations Manager, you will manage staffing schedules, track time and attendance, and ensure unfilled shifts are covered to maintain resident care quality.

You will liaise with departments, families, and clinical staff. Ideal candidates hold a post-secondary diploma in office administration, with experience in long-term care or healthcare, and strong

Competenze

• Post-secondary diploma/certificate in office or business administration or equivalent work experience.
• Experience with seniors in long-term care or healthcare is an asset.
• Ability to manage time-sensitive tasks and deadlines.

Mansioni

• Actively schedule staff across all departments using Workday Scheduling.
• Manage absences, LOAs, vacations, and terminations to maintain coverage.
• Coordinate outreach for unfilled shifts with staff and staffing agencies.
• Validate hours and prepare payroll submissions.
• Assist with leave administration and resident administration processes.
• Provide administrative support to Operations Manager and leadership.

Conoscenze

Time management

Communication skills

Data analytics

Proactive problem solving

Formazione

Office administration diploma/certificate

Strumenti

Workday Scheduling System

PointClickCare (PCC)

Call Multiplier

Microsoft Office Suite (Excel, Word, Outlook, PowerPoint, Teams)

Descrizione del lavoro

## Scheduling and Attendance CoordinatorApply: LTC - Tuxedo Villa (Corydon Ave.) 2060 Corydon Avenue Winnipeg, MB: Full time: Posted Today: End Date: November 20, 2026 (13 days left to apply): R36983**Job Description**Scheduling and Attendance Coordinator –Tuxedo Villa Extendicare is a leading provider of care and services for seniors throughout Canada. Through our network of over 115 senior care and living centers as well as our home health care operations, we are committed to delivering care throughout the health care continuum to meet the needs of a growing seniors’ population in Canada. Our qualified and highly trained workforce of 23,700 team members are united by a dedication to quality care and by our vision of being the best provider of senior care and services in Canada. Applications are invited for the Permanent Full-Time position of Scheduling and Attendance Coordinator at Extendicare Tuxedo Villa, our 213-bed facility located in Winnipeg, MB. Reporting to the Operations Manager, the Scheduling and Attendance Coordinator is responsible for maintaining work schedules, tracking time and attendance for all scheduled employees at a LTC facility. This role will ensure all unfilled shifts are covered to ensure smooth operations and quality of resident care at the facility. In addition, the role may provide administrative support for the Operations Manager and/or Clinical Leadership.Key Responsibilities: • Actively assign employees work schedules and maintain staffing schedules for all departments at the home/facility using Workday Scheduling System. • Manage all vacant schedules due to employee absences, including unplanned absences, vacation requests, LOAs and termination. • Schedule staff coverage for any unfilled shifts by reaching out to employees and staffing agencies. Utilizes Call Multiplier (open shift management tool) to coordinate outreach. • Validates and reconciles scheduled hours worked by employees through daily reports. Capture activities in time blocks accurately. Ensure actual time is reflected for payroll approvals and submissions. Submit validated hours to payroll. • Assists with leave administration activities including completing forms, challenging claims, and liaising with WCB. • Assist with new resident administration processes, such as entering residents into PCC, creating clinical charts, liaising with families and community. • Order, receive, distribute, and store nursing supplies. • Investigate Health and Safety incidents and administer incident reports. • Conduct Joint Health and Safety meetings, record, and post meeting minutes, and track corrective actions to closure. • Provides administrative, coordination and communication support to Operations Manager and other LTC facility leadership as required. • Acts as a strategic resource and/or member of the bargaining committee representing the employer• Member of the labour management committee representing the employer Qualifications: • Post-secondary diploma/certificate in office or business administration, bookkeeping, accounting or equivalent work experience managing employee time and attendance. • Experience working with seniors in a long-term care setting or general healthcare industry experience is an asset. • Ability to work in a fast-paced environment with changing priorities, have exceptional time management skills and to perform well under pressure with tight deadlines. • Demonstrates technical knowledge and experience working with Workday, PointClickCare or cloud-based software preferred. • Demonstrates strong communication and interpersonal skills with internal and external stakeholders of the organization. • Knowledge and experience with office and computer equipment. • Demonstrates proficiency in Microsoft Office Suite (Word, Advanced Excel, Outlook, PowerPoint, Teams). • Working knowledge of HR, payroll, scheduling; interpretation and application of collective agreement provisions. • Strong data analytics with high attention to detail; critical thinker. • Pro-active and solutions focused individual with ability to foresee issues and correct them before they turn into large issues. • Knowledge of Occupational Health & Safety practices, principles, and legislation. CLOSING DATE: November 18, 2026.