Senior Capital Project Coordinator

Douglas College; New Westminster; On-site; CAD 62,000 - 71,000; Full time

Job summary

An established institution is seeking a Senior Capital Project Coordinator to lead and manage significant construction and renovation projects. This role is crucial for ensuring the successful execution of capital projects while maintaining a focus on safety and compliance. The ideal candidate will bring a wealth of experience in project management, excellent communication skills, and a strong commitment to fostering a collaborative work environment. Join a forward-thinking college that values diversity and inclusivity, where your contributions will help shape the future of campus facilities and infrastructure. If you are passionate about project coordination and making a meaningful impact, this opportunity is perfect for you.

Benefits

Transit-accessible campuses

Hybrid work arrangements

Excellent Health and Dental Benefits

Defined-Benefit Pension Plan

Professional Development funding

Access to Fitness Centres and Classes

Qualifications

• 3-5 years of experience in coordinating construction projects.
• Completion of an undergraduate degree or diploma in building technology.

Responsibilities

• Coordinate major capital building and renovation projects.
• Monitor project budgets and ensure compliance with safety policies.
• Prepare planning budgets and draft project charters.

Skills

Project Coordination

Communication Skills

Construction Project Management

Health & Safety Training

Organizational Skills

Problem-Solving Skills

Financial Management

Interpersonal Skills

Education

Undergraduate Degree or Diploma in Building Technology

Tools

As-Built Record Drawings

Facilities Inventory System

Job description

Position Information

Position Title: Senior Capital Project Coordinator

Posting Number: 02437SA

Location: New Westminster campus (occasional work at Coquitlam campus)

Salary Range: $62,006 annually (with wage increments to a max of $70,588 annually).

Position Type: Support Staff - Regular

Employment Type: Full-Time

Start Date: 01/13/2025

Shift: Monday to Friday, 8:30 am – 4:30 pm

This regular full-time (35 hours per week) position is available starting January 13, 2025. Regular hours of work are Monday to Friday, 8:30 am – 4:30 pm. Shift days and times may change depending on the Department’s need. Occasional evening and/or weekend work may be required. Douglas College (DC) is committed to supporting a healthy work/life balance for employees.

What Douglas Offers

• Transit-accessible campuses
• Hybrid work arrangements for eligible positions
• Excellent Health and Dental Benefits for eligible positions
• Defined-Benefit Pension Plan for eligible positions
• Professional Development funding
• Access to our Fitness Centres and Classes

Responsibilities

Reporting to the Manager, Campus Planning & Development, the Senior Capital Project Coordinator contributes to the success of Douglas College through the efficient coordination of major capital building, renovation and infrastructure projects.

1. Project Coordination and Analysis

1. Plans, organizes, coordinates project meetings and takes minutes.
2. Prepares and distributes minutes; independently follows up with stakeholders on action items.
3. Schedules meetings with internal and external stakeholders to develop project plans enhancing the college’s best interests.
4. Ensures time-sensitive preparation and circulation of project documents.
5. Communicates with internal and external stakeholders, as directed by management.
6. Researches, analyzes, and summarizes information for construction projects.
7. Supports the Manager in bidding processes such as Tenders, RFQ, RFP, RFI, and Expressions of Interest.
8. Enters purchase requisitions and work orders for projects.
9. Assists in the reviews of scope within the procurement documents.
10. Coordinates and leads multiple overlapping project teams.
11. Monitors and tracks project expenditures for project budgets.
12. Manages workflow to ensure timely coordination for successful completion of assigned work.
13. Reports instances of non-compliance with WorkSafe BC and College’s Occupational Health and Safety policies.
14. Coordinates the communication of the College’s Contractor Safety program.
15. Provides safety briefings.
16. Develops and maintains project records and logs.
17. Conducts and documents visual field inspections during and post-construction.

2. Capital Planning

1. Formulates and prepares draft planning budgets and capital requests.
2. Plans and leads information gathering sessions with various college departments.
3. Compiles, analyzes and synthesizes requirements across various departments.
4. Reviews capital planning documents to find project savings.
5. Contributes to the planning and creation of capital projects.
6. Prepares draft project charters for proposed capital projects.
7. Maintains the college-wide Facilities Inventory System.

3. Administrative Services

1. Conducts research using As-Built record drawings and equipment manuals.
2. Maintains filing systems for all projects.
3. Drafts project updates for the Facilities Management webpage.
4. Promotes the department by communicating with members of the College community.

4. Perform other duties including, but not limited to:

1. Provides support to ensure business continuity in emergent and on-demand security issues.

To Be Successful in this Role You Will Need

• Completion of an undergraduate degree, diploma, or certificates in a building technology program.
• 3-5 years direct work experience in coordinating construction and facilities capital projects.
• Evidence of WorksafeBC Health & Safety training.
• Excellent written and verbal communication skills.
• Resourcefulness and ability to provide creative solutions.
• Demonstrated interpersonal and conflict resolution skills.
• Punctuality and attention to detail.
• Solid organizational skills with ability to prioritize work.
• Independent decision-making ability.
• Excellent troubleshooting/problem-solving skills.
• Aptitude for learning and adhering to policies and procedures.
• Ability to work effectively both independently and collaboratively.
• Experience in project management methodology.
• Financial skills with tracking project budgets.

Equity Statement

Douglas College is committed to fostering a diverse, inclusive and equitable learning and working environment. We welcome all people to apply.