Senior Business Analyst/Procurement Writer

Russell Tobin; Toronto; On-site; CAD 228,682,000 - 257,887,000; Full time

Job summary

Russell Tobin is seeking a Senior/Procurement Writer to lead the review and development of RFB/RFP documents for a Toronto-based public sector client. The role emphasizes advanced writing, technical accuracy, and strong procurement knowledge to deliver compliant, high-quality tenders.

The candidate will coordinate with SMEs, manage multiple deadlines, and ensure stakeholder updates. Onsite role with a 200-business-day horizon, offering $80-$90/hr CAD in a structured procurement team.

Qualifications

• Clear and concise drafting of complex technical or legal content into plain language.
• Persuasive writing for tender responses, executive summaries and case studies.
• Meticulous editing and proofreading to ensure error-free RFB/RFP documents with guidelines followed.
• Knowledge of tender processes in the public sector and contractual terms to reflect legal requirements.
• Ability to manage multiple deadlines and deliverables while gathering information from SMEs across sources.
• Collaborate with stakeholders and provide timely updates to executives.
• Identify risks and provide mitigation strategies throughout procurement.

Responsibilities

• Review initial RFB draft package and lead writing and development.
• Incorporate team feedback and update RFB documents promptly.
• Follow client procurement processes and industry best practices.
• Provide frameworks, methodologies, models and tools.
• Share knowledge, coaching and facilitation with client resources.
• Prepare briefing materials and ensure deliverables meet objectives.
• Guide scope statements, objectives and requirements with project teams.
• Align deliverables with the independent Fairness Commissioner guidance.
• Provide vendor-facing advice to minimize obstacles and improve participation.
• Identify risks, mitigation strategies and market conditions to meet objectives.
• Participate in senior management meetings as required.
• Support contract award activities and draft Form of Agreement (FOA).
• Advise on Statements of Work and onboarding of vendors.

Skills

Clear and Concise Drafting

Persuasive Writing

Editing & Proofreading

Tender Process

Contractual Understanding

Time Management

Information Gathering

Collaboration

Stakeholder Management

Job description

Job Title: Business Analyst - Senior/ Procurement Writer

Location: Toronto, ON (Onsite - 5 days/week)

Duration: 200 Business Days

Client: Public Sector

Pay Rate: $80 - $90/hr [CAD]

Skill Set Requirements:

40% - Advanced Writing and Communication Skills

• Clear and Concise Drafting: The ability to simplify complex technical or legal information into plain, easy-to-understand language.
• Persuasive Writing: Crafting compelling arguments in tender responses, executive summaries, and case studies to persuade vendors.
• Technical Accuracy: Ensure the RFP/RFB adhere to technical specifications Editing and Proofreading: Meticulous attention to detail to ensure error-free documentation, while following guidelines.

30% - Technical Procurement Knowledge

• Tender Process Expertise: Knowledge of public sector procurement processes specifically for the Public Sector.
• Contractual Understanding: Knowledge of contract law, terms, and conditions to accurately reflect legal requirements in documents.

20% - Project Management and Organizational Skills

• Time Management: Able to manage multiple deadlines and deliverables without sacrificing quality.
• Information Gathering: Ability to collect data from SME and gather information from multiple sources while
• documenting where and who provided the information.
• Time Management: Ability to maintain deliverable timelines.

10% - Interpersonal Skills

• Collaboration: Ability to work with various parties and people to gather input and align.
• Stakeholder Management: Engage with stakeholders and be able to provide timely updates to executives.

Responsibilities

• Responsible for the review of an initial RFB draft package and continued development and writing
• Responsible for incorporating team feedback received on the RFB, making all required updates to the RFB documents in a timely manner.
• Ensure that activities are undertaken following the Client's standard procurement processes while leveraging procurement best practices, tools, methods and approaches.
• Provide proven frameworks, methodologies, models, and tools.
• Provide knowledge transfer, advice, coaching and facilitation.
• Prepare documents and associated briefing materials.
• Review to ensure quality RFB documents that are structured to deliver the expected business results successfully.
• Coach and facilitate the development of scope statements, business objectives and requirements with the project team, providing expertise and advice and ensuring the procurement opportunity is identified in clear terms, providing certainty of scope, timing, objectives and other critical business information.
• Ensure that the Deliverables align to the recommendations and guidance from the independent Fairness Commissioner identified by the Client, to ensure that the procurement activities are conducted in a transparent, fair and open manner.
• Provide advice on potential obstacles to vendor participation.
• Ensure that procurement documents clearly and appropriately explain the intended scope, requirements and deliverables.
• Identify issues, risks and mitigation strategies throughout the procurement process.
• Facilitate team reviews and approvals of draft procurement documents and make required updates.
• Provide advice and knowledge transfer to identified Client resources throughout the project including leading practices that may not be within the current public sector procurement lifecycle.
• Identify risks and provide recommendations to mitigate risks through the evaluation process.
• Participate in meetings with senior management as required.
• Apply knowledge of market capability/conditions, similar procurements in other organization/jurisdictions, industry trends, the vendor pool available, scope of products and services, service and pricing models etc. to meet business objectives.
• Develop options and implications for potential procurement approaches.
• Identify critical success factors with the project team to inform the procurement success.
• Assist with facilitation of consensus meetings.
• Assist in contract award activities as required, including preparation of the draft Form of Agreement (FOA).
• Provide advice on Statement of Work (SOW).
• Support team in onboarding of successful vendor, if required.