Senior Administrator

NHS Jobs; Town of Oxford; On-site; CAD 38,000 - 49,000; Full time

Job summary

Oxford University Hospitals NHS Foundation Trust is seeking an administrative support professional to work with Operational Services and IT to maintain data quality and support clinical governance. The role involves managing the team diary, booking clinics and appointments, and producing high-quality documentation using Microsoft tools in line with corporate standards.

You will assist colleagues with PCMIS, keep databases current, and collate staff records.

Responsibilities

• Manage the team’s electronic diary system and ensure clinics and appointments are booked appropriately.
• Provide administrative support to team members using high-level IT skills to create quality documents.
• Assist colleagues in using PCMIS, the patient record system.
• Keep Trust databases up to date and ensure clinical data is entered correctly.
• Collate staff records on training, leave and sickness.
• Order stationery via e-procurement and manage petty cash.
• Raise and code invoices under delegated responsibilities on SharePoint and E-Procurement.
• Supervise Administrative Assistants in the team.

Job description

Work along side managers within Operational Services and IT to maintain data quality and make improvements to data collection where necessary and recognise when advice and guidance is needed and to seek appropriate support from senior clinical and Operational Management Team. This will include having regular individual and group supervision. Responsibilities include: Manage the teams electronic diary system and ensure all clinics and appointments are booked appropriately. Provide administrative support to members of team utilising a high level of IT skills to produce quality documentation to support the work of the team using, the appropriate Microsoft software and adopting the Trusts corporate standards and style. Assist colleagues in the use of PCMIS, the patient record system. Ensure that the Trusts databases are up to date and all clinical data is entered appropriately. Collate staff records regarding training, annual leave and sickness leave etc. Order team stationery through e-procurement and manage teams petty cash. To be responsible for raising and coding invoices under delegated responsibilities on both SharePoint and E-Procurement systems. Manage Administrative Assistants in the team. Please review the Job Description provided to have a full view of what is required for this position.

Oxford University Hospitals NHS Foundation Trust