Senior Administrative Specialist – Executive Support & Budgets

Sheridan College; Oakville; On-site; CAD 42,000 - 54,000; Full time

Job summary

Sheridan College in Oakville is seeking an Administrative Assistant to provide comprehensive administrative and operational support to designated departments. You will manage calendars, coordinate meetings, prepare reports, and assist with budgets, procurement and HR administrative processes while maintaining confidentiality.

The role requires strong communication, discretion, and the ability to coordinate across Sheridan faculties and external stakeholders in a fast-paced environment.

Qualifications

• 3-year diploma/degree in Office Administration, Business Administration, Business Management or a related field.
• 5 years of progressive experience providing senior-level administrative support.
• Experience in a post-secondary or similarly complex organizational environment is preferred.

Responsibilities

• Provide confidential, senior-level administrative support to designated leaders, including calendar management, travel arrangements and meeting coordination.
• Record notes from internal and external meetings and provide department perspective on issues.
• Support budgets, reporting, proposals and contracts; assist with procurement and financial processes.
• Contribute to budgeting, data analysis, and account reconciliation; prepare purchase requisitions within limits.
• Coordinate departmental events and initiatives; assist with newsletters, web content, surveys and communications.
• Perform additional duties as assigned.

Skills

Office administration

Communication

Education

3-year diploma/degree in Office Administration or related field

Job description

Sheridan College in Oakville is seeking an Administrative Assistant to provide comprehensive administrative and operational support to designated departments. You will manage calendars, coordinate meetings, prepare reports, and assist with budgets, procurement and HR administrative processes while maintaining confidentiality.

The role requires strong communication, discretion, and the ability to coordinate across Sheridan faculties and external stakeholders in a fast-paced environment.