Senior Administrative Coordinator – Meetings & Travel

Makivvik; Quebec; Hybrid; CAD 35,000 - 52,000; Full time

Job summary

Makivvik invites applications for an Assistant Director – President’s Department. The role provides essential secretarial and administrative support to senior management, attends meetings, takes notes, drafts minutes, and manages calendars and travel logistics.

You will liaise between senior staff and department managers, prepare official documents, handle correspondence, and assist other staff as needed. DEC in Administration or 5 years’ experience preferred; bilingual in

Qualifications

• DEC in Administration or 5 years of relevant experience.
• Effective communication in at least two languages among Inuktitut, English and French.
• Knowledge of Nunavik Regional and Local Organizations structure is an asset.
• Knowledge of Nunavik political system and its applicability is an asset.
• Experience with legal and political affairs is an asset.

Responsibilities

• Perform secretarial and administrative duties.
• Attend meetings, take notes, prepare meeting minutes, and list action items.
• Assist with managing the agenda and logistics for meetings (travel, etc.).
• Coordinate travel arrangements for department staff and special events, prepare itineraries and maintain travel documentation.
• Prepare and maintain the calendar.
• Handle calls, emails and requests addressed to Senior Management.
• Determine matters of top priority and act accordingly.
• Relay information between Senior Staff and department Managers.
• Distribute correspondence within the corporation and its subsidiaries and government organizations.
• Prepare official documents including drafting letters and correspondence.
• Assist other department staff with clerical duties.
• Ensure proper filing of administrative documents (hard copy and electronic).
• Be available to travel as requested.
• Perform other related duties within the scope of the position.

Skills

Effective communication

Multilingual communication

Organizational skills

Interdepartmental liaison

Travel logistics

Meeting coordination

Education

DEC in Administration

5 years of relevant experience

Legal/political affairs experience (asset)

Job description

Makivvik invites applications for an Assistant Director – President’s Department. The role provides essential secretarial and administrative support to senior management, attends meetings, takes notes, drafts minutes, and manages calendars and travel logistics.

You will liaise between senior staff and department managers, prepare official documents, handle correspondence, and assist other staff as needed. DEC in Administration or 5 years’ experience preferred; bilingual in