Academic Programs & Awards Administrative Assistant

Ontario University Athletics; Guelph; On-site; CAD 42,000 - 52,000; Full time

Job summary

The University of Guelph is seeking an Administrative Assistant to support the CBS-Office of the Associate Dean Academic and undergraduate programs. You will handle scheduling, enrolment management, and awards administration while ensuring clear communication with campus offices and stakeholders.

Responsibilities include coordinating course offerings, maintaining records, and providing administrative support to the ADA and Advising offices. Strong organizational and MS 365 skills are essential.

Qualifications

• Minimum one year of community college in Office Administration or equivalent experience.
• Experience providing administrative support in a university environment preferred.
• Excellent coordination, planning and data management skills.
• Proficiency with Microsoft Office 365 and institutional software packages.

Responsibilities

• Monitor student registrations in real time and manage course access restrictions.
• Adjust schedules to optimize classroom use and minimize conflicts.
• Maintain databases tracking offerings and enrolments over time.
• Liaise with Registrar’s Office, Student Financial Services and other stakeholders.
• Provide support to ADA and Academic Advising offices and manage communications.

Skills

Office coordination

Course scheduling

Enrolment management

Awards administration

Communication

Data management

Microsoft Office 365

Education

One year of community college in Office Administration

Two-year diploma in Business Administration (preferred)

Tools

Microsoft Office 365

Job description

The University of Guelph is seeking an Administrative Assistant to support the CBS-Office of the Associate Dean Academic and undergraduate programs. You will handle scheduling, enrolment management, and awards administration while ensuring clear communication with campus offices and stakeholders.

Responsibilities include coordinating course offerings, maintaining records, and providing administrative support to the ADA and Advising offices. Strong organizational and MS 365 skills are essential.