Senior Administrative Assistant, Quality, Operations

Mnp Llp; Calgary; Hybrid; CAD 42,000 - 60,000; Full time

Benefits offered by this job

MyRewards@MNP

Diversity@MNP

Job summary

MNP LLP in Calgary is seeking a Senior Administrative Assistant to support the Quality and Operations teams. You will help manage calendars, prepare reports, coordinate meetings, and ensure efficient day-to-day operations within a leading Canadian firm.

The role emphasizes strong organizational skills, attention to detail, and the ability to work with senior leaders. English proficiency required; French is a plus. Includes MyRewards@MNP and Diversity@MNP programs.

Qualifications

• 5+ years of increasingly complex administrative responsibilities.
• Written and verbal English language skills; French considered an asset.
• Excellent organization skills in a fast-paced environment.
• Strong attention to detail and client service focus.
• Ability to influence others to keep tasks on track.

Responsibilities

• Prepare correspondence materials including templates, documents, letters, reports, PowerPoint presentations and Excel workbooks; reviewing and modifying as required.
• Research, compile and summarize data and key information.
• Schedule and coordinate logistics for meetings, events, travel arrangements, and other business activities.
• Coordinate meeting agendas and supporting materials; record minutes and action items to distribute or archive as required.
• Support leaders with calendar and email management.
• Support leaders with invoicing and preparation of expense reports for submission.
• Support day to day operations including drafting team communications, coordinating team member on / off boarding, maintaining distributions lists, reviewing time codes, and approving expense reports.
• Maintain process documentation and contribute to the development of new ideas and approaches to improve work processes.
• Work collaboratively with other team members and leaders.
• Build relationships and communicate regularly with key stakeholders.
• Develop a thorough understanding of MNP’s services, business, and industry.

Skills

Administrative experience

Microsoft Office

Time management

Communication skills

Attention to detail

Education

Post-secondary education in Business Administration

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Teams

Job description

Senior Administrative Assistant, Quality, Operations

Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change.

Make an impact with our Quality team as a Senior Administrative Assistant. This diverse team of professionals provides best-in-class industry and technical expertise to internally drive the success of our Assurance and Accounting practice. As a trusted advisor, you’ll ensure the efficient and effective operation of our business.

MNP is proudly Canadian. Providing business strategies and solutions, we are a leading national accounting, tax and business advisory firm in Canada. Entrepreneurial to our core, our talented team members transcend obstacles into opportunities and are successfully transforming mid-market business practices.

Responsibilities

• Prepare correspondence materials including templates, documents, letters, reports, PowerPoint presentations and Excel workbooks; reviewing and modifying as required
• Research, compile and summarize data and key information
• Schedule and coordinate logistics for meetings, events, travel arrangements, and other business activities
• Coordinate meeting agendas and supporting materials; record minutes and action items to distribute or archive as required
• Support leaders with calendar and email management
• Support leaders with invoicing and preparation of expense reports for submission
• Support day to day operations including drafting team communications, coordinating team member on / off boarding, maintaining distributions lists, reviewing time codes, and approving expense reports
• Maintain process documentation and contribute to the development of new ideas and approaches to improve work processes
• Work collaboratively with other team members and leaders
• Build relationships and communicate regularly with key stakeholders
• Develop a thorough understanding of MNP’s services, business, and industry
• Maintain flexibility to work overtime, as required

Skills and Experience

• 5+ years of increasingly complex administrative responsibilities
• Written and verbal English language skills, with French considered an asset
• Excellent organization skills with the ability to manage time in a fast paced and agile environment
• Strong attention to detail and client service focus
• Demonstrated ability to move tasks forward with minimal direction, including the ability to influence others to keep tasks on track and proactively raise concerns as needed
• Strong critical thinking and professional judgement skills to apply guidelines and best practices consistently across tasks
• Proficient in Microsoft Office Suite, specifically Word, Excel, Teams, PowerPoint and Outlook
• Ability to communicate professionally at all levels
• Any of the following would be considered an asset:
• Post‑secondary education in Business Administration
• Prior experience working with senior leaders in a Professional Services environment

MyRewards@MNP

With a focus on high-potential earnings, MNP is proud to offer customized rewards that support our unique culture and a balanced lifestyle to thrive at work and outside of the office. You will be rewarded with generous base pay, vacation time, 4 paid personal days, a group pension plan with 4% matching, voluntary savings products, bonus programs, flexible benefits, mental health resources, exclusive access to perks and discounts, professional development assistance, MNP University, a flexible ‘Dress For Your Day’ environment, firm sponsored social events and more!

Diversity@MNP

We embrace diversity as a core value and celebrate our differences. We believe each team member contributes unique gifts and amplifying their potential makes our business stronger. We encourage people with disabilities to apply!