Senior Administrative Assistant, Quality, Operations

Mnp; Calgary; On-site; CAD 55,000 - 70,000; Full time

Benefits offered by this job

Group pension

Bonus programs

Flexible benefits

Mental health resources

Professional development

MNP University

Dress For Your Day

Social events

Job summary

MNP, a leading Canadian accounting and advisory firm, is seeking a Senior Administrative Assistant in Calgary, AB, to support the Quality and Operations teams. The role focuses on enabling efficient operations, data handling, and strong executive support across leaders in a dynamic professional services environment.

You will manage calendars, prepare extensive documentation, coordinate meetings and travel, and contribute to process improvements while maintaining high client-service standards.

Qualifications

• 5+ years of increasingly complex administrative responsibilities.
• Written and verbal English language skills; French is an asset.
• Excellent organization and time management in a fast-paced environment.
• Strong attention to detail with a client-service focus.
• Ability to move tasks forward with minimal direction and influence others.
• Strong critical thinking and professional judgement; applies guidelines consistently.
• Proficient with Word, Excel, Teams, PowerPoint and Outlook.
• Ability to communicate professionally at all levels.
• Post-secondary education in Business Administration; experience with senior leaders in professional services.

Responsibilities

• Prepare correspondence materials including templates, documents, letters, reports, PowerPoint presentations and Excel workbooks; review and modify as required.
• Research, compile and summarize data and key information.
• Schedule and coordinate logistics for meetings, events, travel, and other activities.
• Coordinate meeting agendas and supporting materials; record minutes and action items to distribute or archive.
• Support leaders with calendar and email management.
• Support invoicing and preparation of expense reports.
• Support day-to-day operations including team communications, on/off boarding, distributions lists, time codes and expense approval.
• Maintain process documentation and contribute to new ideas to improve workflows.
• Collaborate with team members and leaders; build relationships with stakeholders.
• Develop a thorough understanding of MNP's services and industry.
• Maintain flexibility to work overtime as required.

Skills

Time management

Communication

Attention to detail

Client service

Microsoft Office

Cross-functional

Professionalism

Word

Excel

Teams

PowerPoint

Outlook

Education

Post-secondary education in Business Administration

Tools

Word

Excel

Teams

PowerPoint

Outlook

Job description

Senior Administrative Assistant, Quality, Operations

Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change.

Make an impact with our Quality team as a Senior Administrative Assistant. This diverse team of professionals provides best-in-class industry and technical expertise to internally drive the success of our Assurance and Accounting practice. As a trusted advisor, you’ll ensure the efficient and effective operation of our business.

MNP is proudly Canadian. Providing business strategies and solutions, we are a leading national accounting, tax and business advisory firm in Canada. Entrepreneurial to our core, our talented team members transcend obstacles into opportunities and are successfully transforming mid-market business practices.

Responsibilities

• Prepare correspondence materials including templates, documents, letters, reports, PowerPoint presentations and Excel workbooks; reviewing and modifying as required
• Research, compile and summarize data and key information
• Schedule and coordinate logistics for meetings, events, travel arrangements, and other business activities
• Coordinate meeting agendas and supporting materials; record minutes and action items to distribute or archive as required
• Support leaders with calendar and email management
• Support leaders with invoicing and preparation of expense reports for submission
• Support day to day operations including drafting team communications, coordinating team member on / off boarding, maintaining distributions lists, reviewing time codes, and approving expense reports
• Maintain process documentation and contribute to the development of new ideas and approaches to improve work processes
• Work collaboratively with other team members and leaders
• Build relationships and communicate regularly with key stakeholders
• Develop a thorough understanding of MNP's services, business, and industry
• Maintain flexibility to work overtime, as required

Skills and Experience

• 5+ years of increasingly complex administrative responsibilities
• Written and verbal English language skills, with French considered an asset
• Excellent organization skills with the ability to manage time in a fast paced and agile environment
• Strong attention to detail and client service focus
• Demonstrated ability to move tasks forward with minimal direction, including the ability to influence others to keep tasks on track and proactively raise concerns as needed
• Strong critical thinking and professional judgement skills to apply guidelines and best practices consistently across tasksProficient in Microsoft Office Suite, specifically Word, Excel, Teams, PowerPoint and Outlook
• Ability to communicate professionally at all levels
• Any of the following would be considered an asset:
• Post-secondary education in Business Administration
• Prior experience working with senior leaders in a Professional Services environment

MyRewards@MNP

• You will be rewarded with generous base pay
• vacation time
• 4 paid personal days
• a group pension plan with 4% matching
• voluntary savings products
• bonus programs
• flexible benefits
• mental health resources
• exclusive access to perks and discounts
• professional development assistance
• MNP University
• a flexible 'Dress For Your Day' environment
• firm sponsored social events
• and more!

Diversity@MNP

We embrace diversity as a core value and celebrate our differences. We believe each team member contributes unique gifts and amplifying their potential makes our business stronger. We encourage people with disabilities to apply!