Senior Administrative Assistant: Lead Dept Coordination

Regional Municipality of Wood Buffalo; Fort McMurray; Hybrid; CAD 99,000 - 104,000; Full time

Job summary

The Regional Municipality of Wood Buffalo is seeking a Senior Administrative Assistant to provide coordination and support for the Office of the CAO, Organizational Effectiveness. The role includes mentoring staff, managing documents and calendars, and coordinating meetings to support day-to-day department initiatives.

Responsibilities include information delivery for budgets and reports, intranet maintenance, and coordinating with internal and external stakeholders.

Qualifications

• Diploma in Business or Office Administration required.
• Five (5) years of related administrative experience at a senior level is required.
• Municipal experience is an asset.
• Experience in a public-sector environment with unionized and non-unionized employees is considered an asset.

Responsibilities

• General Administration: Creates, and maintains documents, invoices, files, expenses, spreadsheets, reports; manages calendars and meeting rooms; handles inquiries.
• Information Delivery Support: Develops, researches, compiles, tracks, and assembles information for budgets, systems, registrations, claims and reports; maintains intranet.
• Department Support: Mentors staff, coordinates tasks for the Director, liaises with external agencies, and coordinates meeting requirements.

Skills

Professionalism

Discretion

Communication

Organizational skills

Customer service

Teamwork

Prioritization

Education

Diploma in Business or Office Administration

Job description

The Regional Municipality of Wood Buffalo is seeking a Senior Administrative Assistant to provide coordination and support for the Office of the CAO, Organizational Effectiveness. The role includes mentoring staff, managing documents and calendars, and coordinating meetings to support day-to-day department initiatives.

Responsibilities include information delivery for budgets and reports, intranet maintenance, and coordinating with internal and external stakeholders.