Senior Administrative Assistant

Smythe LLP; Vancouver; Hybrid; CAD 59,000 - 72,000; Full time

Benefits offered by this job

Overtime Payments

Extended health benefits

Home office allowance

Job summary

Smythe LLP in Downtown Vancouver is seeking a Senior Administrative Assistant to support the Canadian Tax practice. You will provide senior-level admin support to Partners and Managers, manage calendars and travel, and maintain client records and documents.

The ideal candidate has 3–5 years of progressive senior administrative experience, strong written and verbal communication, and proficiency with MS Office and digital tools. This role offers growth in a dynamic, professional services firm.

Qualifications

• 3–5 years of progressive senior administrative experience.
• Experience with technology and digital tools to improve processes.
• Ability to learn new technologies quickly and apply them to business situations.
• Strong interest in AI, automation, and digital workplace tools.
• Excellent written and verbal communication; service to clients and stakeholders.
• Discretion with confidential information and professional judgment.
• Proficiency in MS Office and related business tech.

Responsibilities

• Provide senior-level administrative support to Partners and Managers, including calendar management, meeting coordination, travel arrangements, and related operational support.
• Proactively manage priorities, deadlines, and administrative requirements to support the efficient execution of client and business activities.
• Maintain accurate client records, databases, and administrative systems, ensuring information remains current and organized.
• Prepare, edit, proofread, and coordinate the delivery of professional correspondence, reports, presentations, meeting materials, and other client-facing documents.
• Serve as a key point of contact for clients and internal stakeholders, coordinating correspondence, responding to inquiries, and supporting administrative processes, including expense management.
• Collaborate with Senior Admins and cross-functional teams to support process improvements, data governance, maintain procedures, and contribute to training and knowledge-sharing initiatives.
• Prepare meeting agendas, minutes, follow-up communications, and routine correspondence, including client and CRA-related documentation.
• Support firm-wide events, initiatives, and other operational needs as required.

Skills

Senior administrative experience

Communication skills

Confidentiality

Problem solving

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Copilot

CRM databases

Job description

Description

Senior Administrative Assistant

Compensation: Starting from $65,000/year

Smythe LLP (Smythe) is looking for an organized and proactive Senior Administrative Assistant to support our Canadian Tax practice in Downtown Vancouver.

The ideal candidate will have a proven track record as a detail orientated, tech savvy and resourceful administrator, with strong written and verbal communication skills.

The Opportunity

We have an exciting opportunity for a self-starter to join the Smythe team to provide senior administrative support with the day-to-day operations of our Canadian Tax team.

In this role, you will:

• Provide senior-level administrative support to Partners and Managers, including calendar management, meeting coordination, travel arrangements, and related operational support.
• Proactively manage priorities, deadlines, and administrative requirements to support the efficient execution of client and business activities.
• Maintain accurate client records, databases, and administrative systems, ensuring information remains current and organized.
• Prepare, edit, proofread, and coordinate the delivery of professional correspondence, reports, presentations, meeting materials, and other client-facing documents.
• Serve as a key point of contact for clients and internal stakeholders, coordinating correspondence, responding to inquiries, and supporting administrative processes, including expense management.
• Collaborate with Senior Admins and cross-functional teams to support process improvements, data governance, maintain procedures, and contribute to training and knowledge-sharing initiatives.
• Prepare meeting agendas, minutes, follow-up communications, and routine correspondence, including client and CRA-related documentation.
• Support firm-wide events, initiatives, and other operational needs as required.

What You Bring

• 3-5 years of progressive experience in senior administrative, business operations, or related business support roles.
• Experience working with technology and digital tools to improve administrative and operational processes
• Demonstrated ability to learn new technologies quickly and apply them to practical business situations
• Strong interest in emerging technologies, artificial intelligence, automation, and digital workplace tools.
• Excellent verbal and written communication skills, with the ability to build effective relationships and provide outstanding service to clients and internal stakeholders at all levels
• Proven ability to exercise sound judgment, maintain confidentiality, and handle sensitive information with discretion and professionalism.
• Proficiency with Microsoft Office applications and other business technology tools, including Copilot, Word, Excel, PowerPoint, Outlook, and database systems.
• Self-motivated, adaptable, and resourceful, with a proactive approach to problem-solving and continuous improvement.
• Flexibility to support business and client needs, including occasional additional hours as required.

Why Join Smythe?

At Smythe, we combine the opportunities of a growing firm with a supportive, entrepreneurial culture where people genuinely enjoy working together.

What We Offer

• Overtime Payments
• Extended health benefits
• Home office allowance

About Smythe

Smythe LLP is a leading professional services firm with offices in Vancouver, North Vancouver, and Langley. Since 1980, we have helped clients across BC, Canada, and internationally with accounting, tax, assurance, and advisory services.

Learn more about Life at Smythe at www.smythecpa.com and follow us on Instagram (@lifeatsmythe) and LinkedIn (Smythe LLP).

Ifyou’rea strategic and hands-on Senior Administrative professional excited to make an impact in a growing firm,we’dlove to hear from you.