Senior Administrative Assistant

IG Gestion de patrimoine; Quebec; Hybrid; CAD 58,000 - 77,000; Full time

Benefits offered by this job

Hybrid & flex work arrangements

Health and well-being benefits

Retirement and savings plan

Career development

Job summary

IG Wealth Management is seeking a Senior Administrative Assistant to support the Regional Vice President and regional leadership. This role covers executive administration, event planning, project coordination, and regional operations, with a focus on compliance and exceptional client service.

Based in Montreal - West Island, the position offers a hybrid work arrangement and opportunities to collaborate with corporate partners across locations.

Qualifications

• Post-secondary education in Business Administration or a related discipline, or equivalent experience.
• Minimum 5 years of administrative experience, preferably in financial services, sales, or a professional services environment.
• Excellent organizational, communication, and relationship management skills.
• Ability to handle confidential information with professionalism and discretion.
• Knowledge of AI tools such as Microsoft Copilot is a plus.

Responsibilities

• Provide confidential executive-level administrative support to the Regional Vice President.
• Manage calendars, meetings, travel arrangements, correspondence, expense reports, and email communications.
• Coordinate regional meetings, conferences, advisor events, client events, and community initiatives.
• Support business development, marketing activities, and client acquisition programs.
• Manage and coordinate special projects and regional initiatives.
• Prepare reports, presentations, meeting materials, and other business communications.
• Support technology adoption and leverage tools to improve efficiency and collaboration.
• Administer regional budgets and support office operations.
• Collaborate with regional leadership, consultants, and corporate partners across multiple locations.
• Promote a culture of compliance, inclusion, professionalism, and exceptional client service.

Skills

Bilingual English/French

Strong organizational skills

Excellent communication

Relationship management

Adaptability

Education

Post-secondary education in Business Administration or related discipline

Tools

Microsoft 365

Excel

PowerPoint

Teams

Job description

Location: Montreal - West Island

IGM Financial Inc. is a leading wealth and asset management company in Canada, managing approximately $310 billion in assets as of December 31, 2025. It offers financial planning and investment services to over two million Canadians through IG Wealth Management and Mackenzie Investments.

Division: Sales & Distribution

Location: Montreal - West Island

IGM Financial Inc. is a leading wealth and asset management company in Canada, managing approximately $310 billion in assets as of December 31, 2025. It offers financial planning and investment services to over two million Canadians through IG Wealth Management and Mackenzie Investments.

Founded in 1926, IG Wealth Management is a key part of IGM's business model, providing comprehensive wealth management services to Canadian financial advisors and their clients.

With a vision to inspire financial confidence, IG Wealth Management is recognized as one of Manitoba's Top Employers, Canada's Top 100 Employers, and Best Diversity Employers, aiming to innovate the industry and support Canadians in achieving their financial goals.

Join our team to engage in continuous learning and skill development in a supportive environment. Experience the best of both worlds with our hybrid work environment, where you spend three days a week in the office, connecting, collaborating, and enjoying quality time with your amazing colleagues! Our Values: Be better; we strive for improvement in everything we do. Be accountable; we foster clarity and are empowered to act responsibly. Be a team; we are united to drive collective impact to achieve our goals.

The Opportunity

We are seeking a highly organized, proactive, and professional Senior Administrative Assistant to support the Regional Vice President and regional leadership team. This role is responsible for executive administration, event planning, project coordination, regional operations support, and technology adoption initiatives.

Key Responsibilities

• Provide confidential executive-level administrative support to the Regional Vice President.
• Manage calendars, meetings, travel arrangements, correspondence, expense reports, and email communications.
• Coordinate regional meetings, conferences, advisor events, client events, and community initiatives.
• Support business development, marketing activities, and client acquisition programs.
• Manage and coordinate special projects and regional initiatives.
• Prepare reports, presentations, meeting materials, and other business communications.
• Support technology adoption and leverage tools such as Microsoft Copilot to improve efficiency and collaboration.
• Administer regional budgets and support office operations.
• Collaborate with regional leadership, consultants, and corporate partners across multiple locations.
• Promote a culture of compliance, inclusion, professionalism, and exceptional client service.

Qualifications

• Post-secondary education in Business Administration or a related discipline, or equivalent experience.
• Minimum 5 years of administrative experience, preferably in financial services, sales, or a professional services environment.
• Excellent organizational, communication, and relationship management skills.
• Ability to handle confidential information with professionalism and discretion.
• Advanced proficiency in Microsoft 365 (Outlook, Word, PowerPoint, Teams) and intermediate Excel skills.
• Strong project coordination and event management experience.
• Bilingualism (English and French), written and spoken, is strongly preferred.
• Knowledge of, or willingness to learn, Artificial Intelligence (AI) tools such as Microsoft Copilot.
• Ability to manage multiple competing priorities in a fast-paced environment.

Knowledge of French and English is required to support clients and Team members within and/ or outside the province of Quebec.

The expected annual base salary range for this role is $58,000 - $76,500, which is determined based on skills, knowledge and experience and geographic location. In addition to base salary, this role is eligible for annual short-term incentive, health and well-being benefits, retirement and savings plan, paid time off and career development.

Benefits

• WORK LIFE BALANCE: hybrid & flex work arrangements.
• INCLUSIVE CULTURE AND DIVERSITY: living our core values: Be a Team, Be Accountable, Be Better, engaging with community through Business Resource Groups (BRG communities are volunteer employee-led groups formed around a common interest, identity, or background).

IGM is a diverse workplace committed to doing business inclusively - this starts with having a representative workforce! We encourage applications from all qualified candidates that represent the diversity present across Canada – including racialized persons, women, Indigenous persons, persons with disabilities, 2SLGBTQIA+ community, gender diverse and neurodiverse individuals, as well as all who may contribute to the further diversification of ideas.

IG is an accessible employer committed to providing a barrier-free recruitment experience. If you require an accommodation or this information in an alternate format at any stage of the recruitment process, please reach out to the Talent Acquisition team who will work with you to meet your needs.