Senior Administrative Assistant

Robertson & Company Ltd.; Ottawa; On-site; CAD 55,000 - 75,000; Full time

Job summary

Robertson & Company Ltd. is seeking a Senior Administrative Assistant to support a key client in Ottawa, ON. This on-site role involves preparing meeting materials, coordinating events, drafting communications, and arranging travel.

Ideal candidates have 3 years of broad administrative experience and proficiency in Microsoft 365 apps (Word, Excel, PowerPoint, SharePoint Online, OneDrive, Planner). Background checks are required.

Qualifications

• 3 years of administrative support experience in the past 5 years.
• Experience demonstrated through appointments and evaluations.
• Proficiency with Microsoft 365 apps in a professional setting.

Responsibilities

• Prepare meeting materials, including agendas and briefing documents (PowerPoint, Word, etc.).
• Coordinate meetings and stakeholder events.
• Schedule events, invitations, attendees/presenters, book rooms, and greet participants.
• Draft communications, including emails, announcements, and invitations.
• Track project tasks using MS Planner, Excel, or Miro.
• Make travel arrangements and process travel claims.
• Perform other administrative tasks as needed.

Skills

Administrative support

Communication

Meeting coordination

Travel coordination

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

SharePoint Online

OneDrive

Planner

Job description

Our client is a top financial institution with significant North American holdings. They have operations across most major verticals, including institutional & corporate, wealth management, private clients, commercial banking, treasury, and retail banking.

Introduction

Robertson is seeking a skilled Senior Administrative Assistant to join our client in support of an existing vacancy.

Contract Period: TBD
Pay Rate: TBD
Location: Ottawa, ON
Location Type: Onsite
Business Hours:Monday-Friday, Core business hours

Job Responsibilities

• Preparation of meeting materials, including agendas, briefing materials (PowerPoint decks, Word documents, etc.), and Records of Decision
• Coordination of meetings and other stakeholder events
• This may include scheduling events, creating invitations, coordinating attendees and/or presenters, booking rooms, and greeting participants
• Drafting communication materials, including emails, announcements, and invitations
• Tracking project tasks using tools such as MS Planner, Excel, or Miro
• Making travel arrangements, such as booking airline tickets and accommodations, completing supporting documents, and preparing/submitting travel claims
• Other administrative tasks as needed

Experience & Qualification Requirements

• 3 years of experience in providing a broad range of administrative support services within the past 5 years
• Experience must be demonstrated through one or more appointments, and evaluation will be based on total relevant experience
• The proposed resource must demonstrate a minimum of two (2) years of experience, acquired within the five (5) years
• Using all the following Microsoft 365 applications in a professional work environment - Microsoft Word, Microsoft Excel, Microsoft PowerPoint, SharePoint Online, OneDrive and Microsoft Planner

Robertson & the clients we represent, value diversity and are committed to creating an inclusive workplace.

Background screening is required as part of the onboarding process. The type of screening required (criminal, credit, or other verifications) will vary based on the position and client requirements.

We use AI technology as part of our application review process to assist with screening and assessment. All applications are also reviewed by our recruitment team.

Robertson & the clients we represent are equal opportunity employers, committed to diversity and inclusion. Robertson is a certified diverse supplier and actively seeks to foster a representative and inclusive workforce. We welcome applications from all qualified individuals, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, Aboriginal status, or any other legally protected factors. We champion building a diverse and inclusive environment.