Bilingual Administrative Assistant

Robertson & Company Ltd.

Bas-Saint-Laurent

On-site

CAD 45,185

Full time

14 days+

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Job summary

A top financial institution in Quebec is seeking a Bilingual Administrative Assistant. The role requires strong organizational skills, bilingual proficiency in French and English, and experience in administrative support. Responsibilities include managing schedules, coordinating meetings, and supporting various departments. This is a contract position for 6 months with a pay rate of $32.80 per hour.

Qualifications

Experience working in an international and complex environment.
Must be versatile, organized, and able to multitask.
Demonstrate rigor, reliability, and flexibility.

Responsibilities

Manage calendar and scheduling, including travel arrangements.
Coordinate meetings, including audiovisual setup.
Prepare expense reports and manage office supplies.

Skills

Bilingual (French and English)

Advanced MS Office skills

Organizational skills

Customer service orientation

Teamwork and interpersonal skills

Education

3-5 years of administrative support experience

Tools

SAP ERP system

Concur for travel management

Job description

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Our client is a top financial institution with significant North American holdings.They have operations across most major verticals, including institutional & corporate, wealth management, private client, commercial banking, treasury, and retail banking.

Introduction: Robertson is seeking a skilled Bilingual Administrative Assistant to join our client.

Contract Period: 6 months with potential to convert

Pay Rate: $32.80 per hour

Location: Montreal, QC

Location Type: Onsite

Business Hours:Monday to Friday; office hours (37.5 hours per week) with Friday afternoons off

Security Clearance Requirement: Reliability Clearance

Job Responsibilities:

Manage all aspects of complex calendar and scheduling requirements, including travel arrangements, both domestic and international.
Coordinate and plan meetings, including the organization of audiovisual requirements and conferences.
Upon request, book and prepare rooms (planning, setup, and logistics), and ensure cleanup.
Prepare and process applicable expense reports and invoices.
Create and modify presentations, spreadsheets, and organizational charts.
Greet visitors and ensure compliance with safety regulations.
Answer and redirect phone calls as needed.
Provide general information in person or by phone.
Process and follow up on various mailings and courier deliveries.
Oversee business meal orders, receive them, and handle setup.
Order and receive office supplies and maintain inventory.
Actively participate in organizing local activities (events offered by the social committee, United Way, the HSE committee, etc.).
Support the Human Resources department with timesheet tracking and accounting and other related tasks.
Support the Finance department with vendors, invoice processing, coding in the SAP ERP system, and any related tasks.
Participate in additional tasks as needed, and perform any other related administrative tasks as required.

Experience & Qualification Requirements:

3-5 years of administrative support experience
Bilingual (oral and written) (French and English)This position requires good knowledge of English to interact, support, and/or provide services to international clients, employees, and/or partners, as well as foreign government authorities who do not speak French
Advanced MS Office skills, including Outlook, Word, Excel, and PowerPoint
Experience using Concur for business travel management
Experience in an international and/or complex matrix business environment
Knowledge of the SAP ERP system
Basic accounting knowledge
Be versatile, autonomous, organized, and customer service oriented
Demonstrate good teamwork and interpersonal skills
Ability to plan and coordinate activities
Ability to work in a multitasking environment
Demonstrate rigor, reliability, and flexibility

****ALL CANDIDATES MUST COMPLETE A CRIMINAL AND CREDIT CHECK AS PART OF THE APPLICATION PROCESS****

How to Apply: If you are a motivated professional looking to contribute to a leading team, please submit your resume outlining your qualifications and experience relevant to this role. Robertson & the clients we represent, value diversity and are committed to creating an inclusive workplace. We invite all qualified individuals to apply.

Robertson & the clients we represent are equal opportunity employers, committed to diversity and inclusion. Robertson is a certified diverse supplier and actively seeks to foster a representative and inclusive workforce. We welcome applications from all qualified individuals, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, Aboriginal status, or any other legally protected factors. We champion building a diverse and inclusive environment.

Seniority level