Senior Administrative Assistant

Altis; Brampton; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Collaborative workplace

Career growth

Exposure to executives

Impactful transit projects

Job summary

Altis in Brampton, Canada, seeks an Executive Assistant to support senior leaders on a major transit project, ensuring priorities and schedules are effectively managed, and coordinating high-level initiatives.

You will prepare correspondence, reports, presentations, meeting agendas, and minutes; arrange meetings, travel, events; maintain records; handle confidential information with discretion; and liaise across departments to keep operations running smoothly.

Qualifications

• 2+ years of experience in an Executive Assistant or similar role.
• Bachelor's degree in Business Administration, Communications, or related discipline.
• Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills in English.
• Strong organizational and time-management abilities; capacity to manage multiple priorities.
• Demonstrated ability to maintain confidentiality, exercise sound judgment, and work independently.

Responsibilities

• You'll provide executive-level administrative support to senior leadership, ensuring priorities and schedules are effectively managed.
• You'll prepare professional correspondence, reports, presentations, meeting agendas, and accurate meeting minutes.
• You'll coordinate meetings, travel arrangements, special projects, corporate events, and executive activities.
• You'll prepare recurring and ad hoc reports while maintaining accurate records and documentation.
• You'll manage office supply inventory, coordinate vendor relationships, and monitor service-related contracts.
• You'll support board meeting preparation, including agenda development and compilation of meeting materials.
• You'll handle confidential information with discretion while providing exceptional administrative support across multiple departments.

Skills

Executive support

Organizational skills

Time management

Communication skills

Discretion / confidentiality

Education

Bachelor's degree in Business Administration or Communications

Tools

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Job description

Language: Excellent written and spoken English communication skills required

About the Opportunity

Are you a highly organized professional who thrives in a fast-paced environment and enjoys supporting senior leaders? We are recruiting for an Executive Assistant to join a leading organization in the transportation and infrastructure sector, supporting executive leadership on a major transit project that will help shape the future of sustainable mobility in the community.

This is an opportunity to work alongside experienced leaders, collaborate across multiple business functions, and play a key role in keeping operations running smoothly. If you enjoy managing competing priorities, coordinating high-level initiatives, and contributing behind the scenes to meaningful projects, this role offers both challenge and professional growth.

What’s In It for You

• A collaborative workplace that values professionalism, innovation, and teamwork


• Opportunities for career growth and ongoing professional development


• Exposure to executive leadership and cross-functional projects


• The chance to contribute to impactful transportation initiatives that benefit local communities

Your Responsibilities

• You'll provide executive-level administrative support to senior leadership, ensuring priorities and schedules are effectively managed


• You'll prepare professional correspondence, reports, presentations, meeting agendas, and accurate meeting minutes


• You'll coordinate meetings, travel arrangements, special projects, corporate events, and executive activities


• You'll prepare recurring and ad hoc reports while maintaining accurate records and documentation


• You'll manage office supply inventory, coordinate vendor relationships, and monitor service-related contracts


• You'll support board meeting preparation, including agenda development and compilation of meeting materials


• You'll handle confidential information with discretion while providing exceptional administrative support across multiple departments

Skills and Qualifications

• 2+ years of experience in an Executive Assistant, Administrative Assistant, or similar professional support role


• Bachelor's degree in Business Administration, Communications, or a related discipline


• Advanced proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook


• Exceptional written and verbal communication skills in English


• Strong organizational, project management, and time management abilities, with the capacity to manage multiple priorities


• Demonstrated ability to maintain confidentiality, exercise sound judgment, and work independently


• Excellent attention to detail, recordkeeping skills, and professionalism when supporting senior executives and external stakeholders

Note from the Hiring Manager

"We're looking for someone who enjoys staying organized, takes pride in supporting others, and isn't afraid to take initiative. If you thrive in a dynamic environment and enjoy being a trusted partner to leadership, we'd love to meet you."