Senior Accounts Administrator

McGill University; Montreal (administrative region); On-site; CAD 52,000 - 62,000; Full time

Benefits offered by this job

Competitive benefits package

Remote work up to 2 days/week

Job summary

McGill University is seeking an Accounts Payable professional to administer and verify financial transactions, reconcile vendor statements, and support payroll processing. The role involves ensuring compliance with university and governmental guidelines, training colleagues, and acting as a resource for vendors and internal clients.

Hours are full-time (33.75 per week) with a competitive benefits package and opportunities for remote work up to two days per week where applicable.

Qualifications

• Knowledge of accounting principles and Canadian university accounting practices.
• Ability to multi-task and manage priorities in a dynamic environment.
• Strong attention to detail and accuracy in financial processing.

Responsibilities

• Reviews, verifies and processes vendor reconciliation statements, invoices and credits.
• Investigates and resolves problems.
• Ensures all adjusting accounting transactions are processed for up-to-date reconciliations.
• Acts as resource person for the community and clients and is the main contact to resolve vendor statement issues.

Skills

Accounting principles

Multi-tasking

Attention to detail

Client-focused

PC environment knowledge

Education

DEP - Business Administration

Tools

Banner

Crystal Reports

Excel

Job description

Position Summary:

Under the direction of the immediate supervisor, administers accounts. Organizes, distributes and verifies the work of others and participates in their training. Acts as resource person and resolves problems. Processes or monitors the processing of financial, accounting and payroll transactions. Examines, analyses and reconciles accounting and financial records as well as documents such as bank statements, expenditures, budgets, loans and others. Ensures accuracy and compliance with University, government and granting agency guidelines, as well as accounting, reporting and payroll policies and procedures. Performs various administrative tasks according to the needs of the unit.

Major Duties and Responsibilities:

• Reviews, verifies and processes vendor reconciliation statements, invoices and credits
• Investigates and resolves problems
• Ensures all adjusting accounting transactions are processed for the purpose of maintaining up‑to‑date reconciliations
• Acts as resource person for the community and clients and is the main contact to resolve all vendor statement issues/discrepancies
• Ensures accuracy and compliance with government and tax laws, including commodity taxes; as well as accounting and procedures
• Maintains up-to‑date knowledge of these matters and gives explanations to vendors, clients, community and auditors
• Verifies the completeness and accuracy of vendor statements
• Prepares schedules, reports and financial statements
• Supplies information and documentation to auditors
• Performs various administrative and clerical tasks according to the needs of the unit
• Prepares correspondence related to the duties of the position. Liaises with appropriate resource persons including external vendors
• Uses a variety of equipment such as a personal computer, printer, calculator, telephone, photocopier and various software such as Crystal Reports and complex Excel spreadsheets

Other Qualifying Skills and/or Abilities:

Knowledge of accounting principles. Ability to understand University accounting principles, including but not limited to, reservations, encumbrances, liquidations, actuals. Demonstrated organizational skills and ability to multi-task. Accuracy and attention to detail. Ability to clearly transmit and receive information. Must be client-focused and service-oriented. Demonstrated ability to work in a PC environment, including extensive knowledge of Banner, Crystal and Excel. Ability to use and manipulate complex Excel spreadsheets. (i.e., subtotals, filters, vlookups, pivot tables, etc.). Must be quick, efficient and organized. Must be able to correlate and understand the entire procurement to pay cycle. McGill University is an English-language university where day‑to‑day duties may require English communication both verbally and in writing.

As one of Montreal's Top Employers, here is what we offer:

• Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
• Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
• Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
• Competitive vacation policy
• Two (2) personal days
• Two (2) floating holidays
• Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
• Paid time off over the December holiday period
• Tuition waiver for regular employees and their dependents
• Up to two (2) days of remote work per week where the position permits

Minimum Education and Experience:

DEP - Business Administration 4 Years Related Experience /

Hourly Salary:

(MUNACA Level F) $29.42 - $36.46

Hours per Week:

33.75 (Full time)

Supervisor:

Accounts Payable Manager

Deadline to Apply:

2026-09-23

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 4 on a scale of 0-4 .

For a definition of our language proficiency levels, please click here.

The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description.

McGill University hires on the basis of merit and is strongly committed to equity and