Security Administrative Coordinator

Raytheon; Midland; On-site; CAD 47,000 - 84,000; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits package

Job summary

Raytheon ELCAN in Canada is seeking an Administrative Coordinator to support the Security Team in a regulated environment. You will manage documentation, schedules, and records while ensuring compliance with controlled goods and contract security regulations.

The role develops hands-on experience in security processes, licensing, and compliance, interfacing with ERP/CRM systems and corporate policies. A collaborative, detail-oriented professional with strong communication will thrive here.

Qualifications

• High school diploma or post-secondary education in business/administration with at least 2 years of relevant experience.
• Proven experience in administrative or coordination roles supporting cross-functional teams.
• Strong organizational and time-management skills to manage deadlines and workflows.
• Experience with CRM/ERP systems and proficiency in Microsoft Office applications.
• High attention to detail with data accuracy and thorough documentation.

Responsibilities

• Prepare, track, and submit security documentation to ensure compliance with regulations.
• Coordinate and schedule internal meetings with materials for reviews.
• Maintain security records and ensure accuracy with policies and requirements.
• Track security training and ensure timely completion by personnel.
• Monitor security regulation changes and implement updated processes.
• Complete expense reports in Concur.

Skills

Administrative support

Cross-functional coordination

CRM/ERP experience

MS Office proficiency

Data accuracy

Education

High school diploma or equivalent

Tools

CRM system

ERP system

Concur

Microsoft Office

Job description

Raytheon ELCAN (ELCAN) is a Canadian leader in advanced optics, delivering high-performance optical solutions to the global aerospace and defense industries. We combine deep engineering expertise with proprietary manufacturing technologies to meet the most demanding requirements our customers face. As we continue to grow, we’re looking for a skilled and proactive Administrative Coordinator to serve as a trusted support partner to our Security Team.

What You Will Do

• Provide support for the preparation, tracking, and submission of security documentation to ensure compliance with controlled goods and contract security regulations.
• Coordinate and schedule internal meetings, including preparation of materials and documentation for security reviews and decision-making processes.
• Maintain and manage security records, ensuring accuracy and adherence to company policies and regulatory requirements.
• Track and monitor security training and ensure timely completion by relevant personnel.
• Maintain accurate data on security activities and compliance metrics.
• Assist with audits, internal assessments, and compliance reviews by preparing documentation and reports as needed.
• Monitor changes in security regulations and support the implementation of updated processes or procedures to maintain compliance.
• Ensure timely follow-up on security-related approvals, action items, and process workflows.
• Arrange security visits, including the completion of Visitor Management form, booking boardrooms, and arranging luncheons.
• Complete expense reports in Concur.

What You Will Learn

• Hands‑on experience with security processes in a global, cross‑functional environment.
• Practical knowledge of security regulations, licensing, and compliance frameworks.
• Exposure to ERP, CRM, and trade management systems to support security activities.
• Best practices for managing security documentation, audits, and compliance in a regulated industry.
• Insight into the operational and strategic aspects of security within an aerospace and defense environment.

Qualifications You Must Have

• High school diploma or post‑secondary education in business, administration, or a related field with a minimum of 2 years of relevant experience.
• Proven experience in an administrative or coordination role supporting cross‑functional teams.
• Strong organizational and time‑management skills with the ability to handle deadlines and workflow processes effectively.
• Experience working with business systems such as CRM, ERP, or similar enterprise tools, and proficiency with Microsoft Office applications.
• High attention to detail with the ability to manage data accuracy, records, and documentation.
• Clear written and verbal communication skills, including professional interaction with internal and external stakeholders.

Qualifications We Prefer

• Comfort working in a regulated, manufacturing, or technical environment.
• Experience in contract administration is an asset, but not a requirement.
• Ability to anticipate needs, identify gaps, and proactively resolve issues without close supervision.
• Strong collaboration skills with the ability to build effective working relationships.

What We Offer

• A collaborative and innovative work environment within a leading aerospace and defense organization.
• Opportunities for professional growth and development in a security role.
• Competitive compensation and comprehensive benefits package.
• A supportive team culture, with access to training and resources to enhance your career journey.

This position involves technologies regulated by the Canadian government’s Controlled Goods Program and the Contract Security Program. In order to obtain the required security clearance, candidates must be Canadian citizens or permanent residents of Canada, have resided in Canada for a minimum of five consecutive years, and meet all other program requirements. Job offers will be conditional upon candidates undergoing a successful security screening per the Controlled Goods Regulations and the Contract Security Program.

Raytheon ELCAN adheres to the principles of equal employment and welcomes applications from all qualified persons. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, Raytheon ELCAN will provide accommodations throughout the recruitment, selection, and/or assessment process to any applicants with disabilities. If you require disability‑related accommodations, please contact Human Resources. All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.

We are committed to diversity and inclusivity in employment and welcomes applications from all qualified persons. We are an equal opportunity employer. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, ELCAN will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities. If you require disability‑related accommodations, please contact Human Resources. All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.

The salary range for this role is 47,000 CAD – 84,000 CAD. The salary range provided is a good faith estimate representative of all experience levels. RTX considers several factors when extending an offer, including but not limited to the role, function and associated responsibilities, a candidate’s work experience, location, education/training, and key skills. RTX offers a comprehensive benefits package that includes medical and dental coverage, disability benefits, a retirement savings program, and tuition assistance through RTX’s Employee Scholar Program. Eligibility for specific benefits is based on factors such as position level, employment type (e.g., temporary or permanent), and business unit, and will be discussed during the hiring process. Hired applicants may be eligible for annual short‑term and/or long‑term incentive compensation programs depending on the level of the position and whether it is covered by a collective‑bargaining agreement. Payments under these annual programs are not guaranteed and are dependent on a variety of factors including, individual performance, business unit performance, and/or the company’s performance. This job posting is not for an existing position vacancy.

RTX adheres to the principles of equal employment. All qualified applications will be given careful consideration without regard to ethnicity, color, religion, gender, sexual orientation or identity, national origin, age, disability, protected veteran status or any other characteristic protected by law.