Secondary School Office & Admin Assistant

Upper Canada District School Board; Eastern Ontario; On-site; CAD 38,000 - 46,000; Full time

Job summary

The Upper Canada District School Board is currently accepting applications for a Secondary Office Assistant. Under the supervision of the school Administrator, you will provide front line reception and administrative support in the busy school office, handling student registration, attendance data, reports and communications.

You will interact with staff, students and the public with tact and diplomacy, maintain confidentiality, and use Office software and the school's information system to

Qualifications

• Completion of Ontario Secondary School Diploma.
• One-year college diploma in office administration or related field.
• One year office experience required.
• Equivalent education and experience may be considered.

Responsibilities

• Provides administrative support to the school Administrator and administrative office departments (e.g. guidance) by preparing reports, email communications processing letters, creating newsletters, announcements, and other materials, as assigned; assists with copying and distribution, as required.
• With a focus on service excellence, provides information and responds to inquiries and requests from students, parents, staff, outside agency staff, Board staff, parent council members, and the general public via in-person, by telephone or electronically with tact and diplomacy; schedules appointments; monitors voicemail; refers to school Administrator as appropriate.
• Maintains the accuracy of the student information system through the distribution, receipt and processing of student verification forms.
• Responds to, prepares, and follows up on homework requests from parents for students.

Skills

Service excellence

Office software

Spreadsheet & data tools

School communications

Email proficiency

Database usage

Time management

Confidentiality

Education

Ontario Secondary School Diploma

College diploma in Office Administration

Tools

Microsoft Office

Student Information System

Database applications

Social media tools

Job description

The Upper Canada District School Board is currently accepting applications for a Secondary Office Assistant. Under the supervision of the school Administrator, you will provide front line reception and administrative support in the busy school office, handling student registration, attendance data, reports and communications.

You will interact with staff, students and the public with tact and diplomacy, maintain confidentiality, and use Office software and the school's information system to